Liaison with competing teams Sample Clauses

Liaison with competing teams. It is important to liaise with the primary contact from competing teams, at the earliest possible time, with regard to accommodation and travel bookings, transport suggestions, training requirements and player information. An Invitation and Team Registration Form should be sent by WGMA to competing teams as early as possible with a registration deadline no less than six months ahead of the Tournament commencement date. WGMA will advise the HNOC of the teams registered for the Tournament and the HNOC will then be responsible for providing information about the conduct of the Tournament, facilities available and arrangements made, which should be forwarded to competing teams and to WGMA on a regular basis leading up to the commencement of the Tournament. To ensure good communication with participating teams the HNOC should establish its own tournament website as early as possible – see guidelines in Appendix 3. A final newsletter can be given to teams and officials when they arrive and should restate all relevant event information (This information may instead be included in the programme for the Tournament). Content suggestions: • Accreditation procedure • Car parking • Catering • Ceremonies (opening, closing, presentation) • Dates and times of play – match schedule • WiFi facilities • Functions, banquets, receptions, parties • Help / information desks • Hotel names, phone and fax numbers, and details of which each team is staying in. • Laundry • Local practices / customs (e.g. appropriate dress or activities) • Maps of city centres, hotels and halls • Merchandise / souvenirs • Names of key personnel, including the Tournament Director • Physiotherapy plans and location • ‘Pigeon’ hole location • Places of religious worship • Practice schedules • Public transport • Result services • Safety and security including details of areas to avoid when outside hotels, and advice on food hygiene when eating out. • Seating in stadium • Sightseeing and tours • Shuttles • Team liaison (officers/hostesses) • Team Managers’ meeting (venue, time and date) • Technical Officials, Judges and umpires meetings (venue, time and date) • Telephone numbers • Tickets for spectators • Venue map • Videoing • Transport arrangements and requests • Weather / climate information
Sample 1
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