Customer Agency Purchase Agreements. Customer agencies initiate purchase agreements with LC for services through the registration process. The purchase agreement with LC may be in the form of a purchase order, interagency agreement, MIPR, or any agency document authorizing the transfer of funds to the Library. To constitute valid agreements all such documents must be signed/accepted both by the agency and by LC/FEDLINK. After LC signs and returns the purchase agreement, LC Financial Services Directorate (LC/FSD) invoices the agency for the funds obligated to LC. The customer may also elect to use an alternative customer agency document to transfer or obligate funds to LC. LC/Contracts issues delivery orders to the vendors listed in the amounts specified on the purchase agreement or alternative customer agency authorizing document. Upon receipt of the delivery order the vendor may initiate service for the customer. Customers may request amendments to their purchase agreement orders during the year (until a cutoff date specified by FEDLINK), and thus may add or delete services and/or change funding levels. LC/Contracts issues delivery order modifications accordingly.
Customer Agency Purchase Agreements. Customer agencies initiate purchase agreements with LC for services through the registration process. The purchase agreement with LC may be in the form of a purchase order, interagency agreement, MIPR, or any agency document authorizing the transfer of funds to the Library. To constitute valid agreements all such documents must be signed/accepted both by the agency and by LC/FEDLINK. After LC signs and returns the purchase agreement, LC Financial Services Directorate (LC/FSD) invoices the agency for the funds obligated to LC. The customer may also elect to use an alternative customer agency document to transfer or obligate funds to LC. LC/Contracts issues Direct Pay notifications to vendors authorizing the amounts specified on the purchase order or alternative customer agency document. Only upon receipt of the direct pay notification and the agency’s purchase order, may the vendor initiate service for the customer. Customers may request amendments to their purchase agreements during the year (until a cutoff date specified by FEDLINK), and thus may add or delete services and/or change funding levels. LC/Contracts issues modifications accordingly. G.4.3. FEDLINK Direct-Pay Notifications and Agency Purchase Orders. FEDLINK Customers shall issue a local purchase order through LC/FEDLINK to the vendor for all orders over $100,000. All orders up to $100,000 shall be sent directly to the Vendor after the LC/FEDLINK Direct-Pay notification is issued. The purchase order shall reference the LC/FEDLINK BOA number and the customer’s FEDLINK ID, and shall indicate the purchase order funding level. Order sent directly to the Vendor shall not exceed $100,000. For all orders over $100,000, LC/FEDLINK will forward the customer’s purchase order to the Vendor concurrent with the LC/FEDLINK Direct-Pay notification. Purchase order modifications shall also be forwarded to the Vendor through LC/FEDLINK. Upon receipt of the official LC delivery order, the vendor may begin service for the customer under the terms of the current BOA. The vendor shall not begin, renew, cancel, or convert to the LC/FEDLINK BOA any service for any FEDLINK customer until a direct- pay notification for that customer for that service for the current fiscal year has been received. The vendor shall not provide services to the customer in excess of the "not to exceed" (NTE) dollar amount indicated on the purchase order or as amended by any purchase order modification. The Government is not liable for servic...
