Payment – Invoicing Instructions Sample Clauses
The 'Payment – Invoicing Instructions' clause defines the procedures and requirements for submitting invoices and processing payments under the contract. It typically outlines the information that must be included on each invoice, such as purchase order numbers, descriptions of goods or services, and payment terms, as well as the method and address for invoice submission. By establishing clear invoicing protocols, this clause helps ensure timely and accurate payments, reducing the risk of disputes or delays related to billing.
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Payment – Invoicing Instructions. A. Within five (5) calendar days after the last day of each calendar month, Contractor shall use its best efforts to invoice County for all charges for services provided in the immediately preceding calendar month. Contractor shall not invoice County, and County shall not be obligated to pay, any charges or other invoiced amounts (including pass through expenses and any charges relating to Contractor’s subcontractors) that are not properly invoiced within sixty (60) calendar days after the end of the month in which such charges were incurred, unless a request for an extension is approved in writing by the County within the sixty (60) calendar days window. The Contractor shall provide an invoice on Contractor’s letterhead for services rendered. Each invoice shall have a number and shall include the following information:
1. Contractor’s name and address;
2. Contractor’s remittance address (if different from 1 above);
3. Name of County Agency/Department;
4. County Contract number;
5. Cost;
a. For items not listed in Attachment B – Cost Compensation such as Materials, copies of all receipts of the actual purchase invoices shall be attached to the invoice;
6. Credits:
a. Credit to County for Background Checks performed by County for Contractor staff
b. Credit of 2% to County for invoices paid within 15 days
c. Credit to County for Service Now Training & Licensing
7. Contractor’s Federal I.D. number; and
8. Total.
B. Contractor shall attach to each invoice submitted: The Service Request, which shall include:
a. Date and time services were provided;
b. Number of labor hours used;
c. Materials used;
d. Service Request number;
e. Name of Contractor performing the services; and
f. Additional comments.
C. The responsibility for providing an acceptable invoice to the County for payment rests with the Contractor. Incomplete or incorrect invoices are not acceptable and shall be returned to the Contractor for correction. The CEO/OCIT Project Manager, Agency Project Manager or designee, is responsible for approval of invoices and subsequent submittal of invoices to the Auditor-Controller for processing of payment. xxxxxxxxxxxxxxxxxxx@xxxx.xxxxx.xxx County of Orange – CEO/OCIT Attn: Accounts Payable 0000 X. Xxxx Xx., 0xx Xxxxx Xxxxx Xxx, XX 00000 Invoices and support documentation are to be forwarded to: ATTACHMENT C
Payment – Invoicing Instructions. The Contractor will provide an invoice on the Contractor’s letterhead for goods delivered and/or services rendered. In the case of goods, the Contractor will leave an invoice with each delivery. Each invoice will have a number and will include the following information:
a. Contractor’s name and address
b. Contractor’s remittance address
c. Contractor’s Taxpayer ID Number
d. Name of County Agency/Department
e. Delivery/service address
f. Master Agreement (MA) or Purchase Order (PO) number g. Agency/Department’s Account Number, if applicable
Payment – Invoicing Instructions. The Contractor will provide an invoice on the Contractor’s letterhead for goods delivered and/or services rendered. In the case of goods, the Contractor will leave an invoice with each delivery. Each invoice will have a number and will include the following information:
A. Contractor’s name and address
B. Contractor’s remittance address, if different from A above C. Contractor’s Taxpayer ID Number
Payment – Invoicing Instructions. The Contractor will provide an invoice on the Contractor’s letterhead for goods delivered and/or services rendered. In the case of goods, the Contractor will leave an invoice with each delivery. Each invoice will have a number and will include the following information:
A. Contractor’s name and address
B. Contractor’s remittance address, if different from “A” above
C. Contractor’s Taxpayer ID Number
D. Name of County Agency/Department
E. Delivery/Service address F. Master Agreement (MA) or Purchase Order (PO) number G. Agency/Department’s Account Number
Payment – Invoicing Instructions letterhead for goods delivered and/or services rendered. In the case of goods, the Contractor will leave an invoice with each delivery. Each invoice will have a number and will include the following information: A.
Payment – Invoicing Instructions. The Contractor will provide an invoice on the Contractor’s letterhead for services rendered. Each invoice will have a number and will include the following information:
1. Contractor’s name and address
2. Contractor’s remittance address, if different from 1 above
3. Name of County agency/department
4. Delivery/service address
5. Contractor/Subordinate contract or number
6. Date of order
7. Type of fees/service
8. Sales tax, if applicable 9. Dates of fees/service
Payment – Invoicing Instructions. Contractor will provide an invoice on Contractor’s letterhead for services rendered. Based on the large volume of services Contractor shall provide a monthly invoice that includes all the services completed for that month. Each invoice shall have a number and shall include the following information:
1. Contractor’s name and address
2. Contractor’s remittance address
3. Name of County agency/department
4. Contract number
5. Each individual service completed Each service listed on the invoice shall include the following information:
1. Case Number/Name of Person Served
2. Date Person Served 3. Description of Service & Cost of Service in accordance to County Pricing Schedule 4. Total Incomplete or incorrect invoices are not acceptable and shall be returned to Contractor for correction. The County’s Project Manager, or designee, is responsible for approval of invoices and subsequent submittal of invoices to the Auditor-Controller for processing of payment. Invoices and support documentation are to be forwarded to: Orange County Department of Child Support Services X.X. Xxx 00000 Xxxxx Xxx, XX 00000
Payment – Invoicing Instructions. The Contractor will provide an invoice on the Contractor’s letterhead for goods delivered and/or services rendered. In the case of goods, the Contractor will leave an invoice with each delivery. Each invoice will have a number and will include the following information:
1. Contractor’s name and address
2. Contractor’s remittance address, if different from 1, above
3. Name of County Agency/Department
4. Delivery/service address
5. Contract Number: MA-012-19011945
6. Date of Order
7. Product/service description, and prices 8. Contractor’s Federal Tax I.D. Number
Payment – Invoicing Instructions. The Contractor will provide an invoice* on the Contractor’s letterhead. Each invoice will have a unique number and will include the following information:
1. Contractor’s name and address
2. Contractor’s remittance address, if different from 1, above
3. Name of County agency/department
4. Delivery/service address
5. Contract number
6. Service Date
Payment – Invoicing Instructions. The Contractor will provide an invoice on the Contractor’s letterhead for goods delivered and/or services rendered. In the case of goods, the Contractor will leave an invoice with each delivery. Each invoice will have a number and will include the following information:
1. Contractor’s name and address
2. Contractor’s remittance address, if different from 1 above
3. Name of County Agency/Department
4. Delivery/service address
5. Master Agreement (MA) or Purchase Order (PO) number
6. Date of order