For Corporate Card payments. Attach a completed NPS form with your payment receipt, when you submit your Corporate Card transaction. Do NOT submit the NPS at the Drop Box. You MUST, however, send a completed NPS form to the contractor, with all terms and conditions, prior to service For detailed instructions, with images, please see the Detailed Instructions for Department Submission on the following pages. Nonemployee Personal Services Agreement (NPS) Detailed Instructions for Department Submission Department Submission A Nonemployee Personal Service Agreement (NPS) allows departments at the University to pay individuals or companies for services. To use an NPS Packet, the services must fall under the following guidelines: • The NPS packet is for services only. It may include incidental goods, like supplies used during the service, but the primary intent of this packet is to pay for nonemployee services. • The contractor may not be an employee. Contact HR regarding a salary supplement for employees. • The services may cost up to $10,000. • Departments must provide a completed copy of the NPS to the contractor, including terms and conditions. • Departments may pay the contractor directly from the NPS. No invoice is required, but please include an invoice with the payment if you received one. • If a Department chooses to pay with their Corporate Card, they must attach a copy of the NPS form to their Corporate Card. • If there will be multiple payments to this vendor, you may make each payment using an NPS form, or you may establish an SPO and submit invoices to Accounts Payable. • If Departments exceed $10,000 for an independent contractor, then they must submit a PR to AHEC Purchasing, in order to establish a purchase order. The PR must have a state CPS form attached. • All services paid from an NPS will be 1099-able services, depending on the tax entity of the contractor. Nonemployee Personal Services Agreement packets are on the Controller’s website at: xxxxx://xxx.xxxxxxxxx.xxx/controller/accountspayablecorporatecardtravel/nonemployeepersonalservices/, under Nonemployee Personal Services. Please use proper naming convention. New Vendors: For a new domestic vendor – also download “New Domestic Vendor Packet” for a Domestic Vendor. If this contractor is already in Banner & has a Vendor ID or 90#, you do not need a new W-9 form.
