Financial Reserves Policy. CPCNH’s Financial Reserves Policy establishes minimum, target, and maximum levels of cash reserves that will be jointly accrued, used, maintained, and monitored by CPCNH, on behalf of all Members (“Joint Reserves”), and provides for the collection of Joint Reserves in excess of the maximum target joint reserve level to be applied at the discretion of individual Members (“Excess Reserves”). Separately, the policy allows for the collection and use of additional reserves at the sole discretion of each individual Member (“Discretionary Reserves”). The Board of Directors may, by resolution, modify or suspend any provision of the policy for any duration at any time, except that the provisions under the section governing amendments and the section “Rights of Members to Reserve Contributions” may only be modified or suspended by a written amendment unanimously approved by the votes cast at a meeting of the Membership at which a quorum is present. In the event such an amendment is proposed, CPCNH’s CEO or Board Chair shall send written notice to the Member Representatives and principal executive officers of each Member at least fourteen (14) days prior to such meeting at which it is to be acted upon. Subsequently, prompt written notice of the effective date of such amendment or suspension shall be sent to the Member Representatives and principal executive officers of each Member by the CEO or Board Chair.
Financial Reserves Policy. 8.2.1 As a modest Partnership with limited means, but some accruing liabilities relating to, for example, the employment of staff, and recurring costs such as website maintenance, ICT licenses etc, the Partnership has a legitimate need to maintain a financial reserve to cover such liabilities into the longer-term in the event of a significant change of circumstances or in the event of its dissolution. This reserve will be maintained at a level equivalent to not less than 12 months and not more than 36 months of the Partnership’s annual operating expenditure. Should either limit within this range be exceeded in any one financial year, the Board will agree a plan with the Treasurer for the following financial year to reduce or commit expenditure as necessary to return to within the parameters of this financial reserves policy as soon as is practicable.
