Employee Rights Regarding Personnel File and Other Administrative Working Files Sample Clauses

Employee Rights Regarding Personnel File and Other Administrative Working Files. 4 Employees or former employees shall, upon request, have the right to inspect all contents of 5 their complete personnel file kept within the District as well as employment references 6 leaving the District. Upon request, a copy of any documents contained therein shall be 7 afforded the employee. The cost of more than ten (10) copies shall be paid by the employee 8 at the current rate. Any building level administrative working file(s) shall be available for 9 inspection on the employee's request. Contents of any working files may be viewed by the 10 supervisor and employee upon the request of the employee. 11
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Employee Rights Regarding Personnel File and Other Administrative Working Files. Employees or former employees shall, upon request, have the right to inspect all contents of their complete personnel file kept within the District as well as non•confidential employment references leaving the District. Upon request, a copy of any documents contained therein shall be afforded the employee at no cost. Any building level administrative working file shall be available for inspection on the employee's request. No other secret, duplicate, alternate, or other personnel files shall be kept anywhere in the District with the exception of information related to an on•going investigation. All derogatory material more than three (3) years old shall be removed at the employee's request subject to the following conditions: 1) employee evaluation materials shall not be affected by this proviso 2) the District may retain information or evidence related to violations of law or of the code of professional conduct 3) the District may retain information or evidence that may reasonably be expected to be used in a current or pending legal action. Any item to be removed from the file shall be given to the employee. The District agrees to purge all versions of the document that are stored in the District's computer files. No references to the removed document will remain in the personnel file.
Sample 1
Employee Rights Regarding Personnel File and Other Administrative Working Files. Employees shall, upon request and in the presence of a District administrator or his designee, have the right to review the contents of their complete personnel file kept with the District office. No secret, duplicate, alternate, or other personnel file shall be kept anywhere by the District. However, the building principal, or designee may also keep a working file for evaluation or discipline purposes. The principal’s working file may be reviewed by the employee upon request and in the presence of a District administrator. A separate file for processed grievances shall be kept apart from the employee’s personnel file. That file shall be open for review by the employee upon request and in the presence of a District administrator. Anyone, at the employee’s request, may be present at these reviews. Personnel records will remain on file with the district according to the General Records Retention Schedule (RCS 40.14.070 and WAC 414.24.050).
Sample 1
Employee Rights Regarding Personnel File and Other Administrative Working Files. 4 Employees or former employees shall, upon request, have the right to inspect all contents of 5 their complete personnel file kept within the District as well as employment references 6 leaving the District. Upon request, a copy of any documents contained therein shall be 7 afforded the employee. The cost of more than ten (10) copies shall be paid by the employee 8 at the current rate. Any building level administrative working file shall be kept for 9 evaluation observation notes only and shall be available for inspection on the employee's 10 request. No other secret, duplicate, alternate, or other personnel file shall be kept anywhere 11 in the District. 12
Sample 1

Related to Employee Rights Regarding Personnel File and Other Administrative Working Files

  • Employee Personnel Files 1. There shall be only two files established for maintenance of employee performance and discipline records. The official personnel file, secured at the SPS office and the working building/program file secured at the building/program.

  • Employee Personnel File A copy of any formal discipline report to be entered on an employee's file will be given to the employee. The employee will be required to sign Management's copy. Such signature will indicate receipt of formal reprimand only. Subject to giving the Employer advance notice, employees shall have access to their personnel file as soon as practicable within seven (7) days of a request.

  • Personnel Files ‌ An employee, or his/her certified representative with the written consent of the employee, may inspect that employee's personnel file with the exception of all material obtained from other employers and agencies at the time that employee was hired. An employee shall be advised of, and entitled to read, any written statement by the employee's supervisor or departmental Management regarding his/her work performance or conduct if such statement is to be placed in his/her personnel file. The employee shall acknowledge that he/she has read such material by affixing his/her signature on the copy to be filed, with the understanding that such signature merely signifies that he/she has read the material to be filed but does not necessarily indicate agreement with its content. If the employee refuses to sign, the supervisor shall note his/her refusal on the copy to be filed along with the supervisor's signature and the signature of a witness to the employee's refusal to sign. The employee may file a grievance regarding any such document within the prescribed time limits of the grievance procedure. If the employee fails to file a grievance within the designated time limits, the document becomes part of the official file. If the employee does file a grievance within the designated time limits, said document shall not be placed in the official file nor referenced in any Performance Evaluation or Appraisal of Promotability until the grievance procedure or civil service appeal rights have been exhausted. Grievances filed under this provision shall not be subject to the Arbitration provisions of the Grievance Procedure unless they involve violation of a specific provision of this agreement. Management agrees that no properly used full paid sick leave used in the twelve months immediately prior to an Appraisal of Promotability or a Performance Evaluation will be referenced on such forms. The employee may attach his/her statement to any document within twenty (20) business days if he/she chooses not to file a grievance regarding such document or within ten (10) business days following final determination if he/she has filed a grievance regarding such document. On reviewing his/her personnel file, an employee may request and have any written warnings issued more than one year prior placed in an envelope and sealed in his/her personnel file except as such may be a part of an official permanent record. On the face of the sealed envelope it shall read "The contents herein shall be disclosed only upon written consent of the subject employee or by subpoena or other legal process from a public body of competent jurisdiction." The date the contents of the sealed envelope will be destroyed shall also appear on the face of envelope. That date shall be two (2) years from the date of issue of the documents in the sealed envelope. An employee on reviewing his/her personnel file, may request and have any written warnings or reprimand(s) issued more than two (2) years prior removed from his/her personnel file except as such may be a part of an official permanent record. All departments employing peace officers covered by the Peace Officers Bill of Rights shall comply with its provisions.

  • Consultant’s Contract Manager and Other Staffing Identified below are the following:

  • EMPLOYEE PERFORMANCE REVIEW AND EMPLOYEE FILES 39.01 For the purpose of this Article,

  • Personnel File (a) An employee, or the President of the Union (or the President's designate) with the written authority of the employee, shall be entitled to review an employee's personnel file, in the office in which the file is normally kept. The employee or the President, as the case may be, shall give the Employer adequate notice prior to having access to such files.

  • Access to Personnel Files All employees shall be allowed access to their personnel files during normal working hours for inspection and/or copies of documents which will be provided by the Employer. Such inspection shall be made subject to prior arrangement with the Employer.

  • Personnel File Review a. A unit member has the right upon his/her own request to review the contents of his/her personnel file. The review will be conducted in the presence of the administrator, or his/her designee, responsible for the safekeeping of such file. The employee may have a committee person assist in said review. Such review shall be conducted at a mutually agreeable time. A copy of requested material will be provided.

  • Contractor’s Project Manager and Key Personnel Contractor shall appoint a Project Manager to direct the Contractor’s efforts in fulfilling Contractor’s obligations under this Contract. This Project Manager shall be subject to approval by the County and shall not be changed without the written consent of the County’s Project Manager, which consent shall not be unreasonably withheld. The Contractor’s Project Manager shall be assigned to this project for the duration of the Contract and shall diligently pursue all work and services to meet the project time lines. The County’s Project Manager shall have the right to require the removal and replacement of the Contractor’s Project Manager from providing services to the County under this Contract. The County’s Project manager shall notify the Contractor in writing of such action. The Contractor shall accomplish the removal within five (5) business days after written notice by the County’s Project Manager. The County’s Project Manager shall review and approve the appointment of the replacement for the Contractor’s Project Manager. The County is not required to provide any additional information, reason or rationale in the event it The County is not required to provide any additional information, reason or rationale in the event it requires the removal of Contractor’s Project Manager from providing further services under the Contract.

  • EMPLOYEE FILES 10.01 A copy of any completed formal evaluation which is to be placed in an employee’s file shall be first reviewed with the employee. The employee shall initial such evaluation as having been read and shall have the opportunity to add her or his views to such evaluation prior to it being placed in her or his file. It is understood that such evaluations do not constitute disciplinary action by the Employer against the employee. Having provided a written request to the Director of Care, or her designate, an employee shall be entitled to her personnel file for the purpose of reviewing any evaluations or formal disciplinary notations contained therein, in the presence of the Director of Care, at a mutually agreeable time.

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