Donation of PTO to an Employee under Medical Emergency Circumstances a. Medical emergency is a medical condition of the employee or an employee’s family member as defined in the Employer’s PTO policy. The definition of medical emergency in the policy may be modified as required by law and is not subject to bargaining.
Donation of PTO to an Employee under Medical Emergency Circumstances. Medical emergency is a medical condition of the employee or an employee’s family member as defined in the Employer’s PTO policy. The definition of medical emergency in the policy may be modified as required by law and is not subject to bargaining. Employees who have a PTO bank balance of more than eighty (80) hours are eligible to request a transfer of accrued PTO hours to another eligible employee at the same affiliate or legal entity who has experienced an unanticipated medical emergency. Employees may only contribute hours in an amount that will maintain a balance of eighty (80) hours in their PTO bank. Prior to requesting PTO donations, an employee or designee must submit a Request for PTO Donation claiming a medical emergency. An employee requesting to donate and transfer PTO hours to another employee should complete the Request to Donate PTO Hours form and submit it to HR for review and approval. The receiving employee must have exhausted all forms of payment prior to receiving a PTO donation. Payroll will release donated PTO hours as needed each pay period. HR will notify donors of excess donated PTO hours that will not be used. Excess donations are not processed to the receiving Employee’s PTO bank. The donated PTO hours will be deducted from the donor employee’s PTO bank as needed. (Note: The donor employee does not get pension credit for the hours or the compensation value of the donated PTO.) These hours will be converted to dollars based on the donor’s current hourly salary excluding any shift differential. Then these dollars will be converted back to the appropriate number of PTO hours based on the recipient employee’s current hourly salary excluding any shift differential. (Note: The received PTO is included in the recipient employee’s gross income when used. Therefore, the recipient employee will receive pension credit for both the hours and the compensation value of the donated PTO, up to certain limits established by federal tax law.) The donated PTO will be subject to taxes and appropriate withholdings when paid.
