Common use of Access to Personnel File Materials Clause in Contracts

Access to Personnel File Materials. The employee and the employee’s Union representative shall have the right to inspect the full contents of the employee’s personnel file, provided the Union’s access will be limited to the purpose of administering the collective bargaining agreement. No complaint may be placed in the personnel file without the employee having been first notified of said complaint and given a copy, with a copy to the Union. An employee who disagrees with the validity of any complaint added to the file shall have the opportunity to challenge said complaint under the grievance procedure herein. The employee shall be required to sign the written reprimand or other disciplinary action acknowledging only that they have read the contents of the document. Employees shall be provided copies of all disciplinary notices and at the employees’ request, performance evaluations before such material is placed in the personnel file. The employee is required to acknowledge receipt of the materials in writing. Acknowledgement shall not be construed as agreement or concurrence with the discipline or evaluation.