Common use of The Official Personnel File Clause in Contracts

The Official Personnel File. (A) Each university/college shall maintain one (1) official personnel file for each employee, located at the primary administrative Human Resource Office for the university/college. Where the personnel records are maintained on microfiche/microfilm, the personnel file will include both microfiche/microfilm and any material not yet copied. Upon reasonable notice, an employee may inspect the records, excluding any confidential reports from previous Employers, in his/her official university/college personnel file; provided that, if the official personnel file is kept at a separate facility, the employee shall, at the university/college’s discretion, either be allowed to go where the file is kept or the file will be brought to the employee for review within five (5) days of his/her request. With the employee's written authorization, his/her Union Xxxxxxx may inspect the employee's official personnel file, consistent with the time requirements provided herein. No grievance material shall be kept in an employee's official personnel file.

The Official Personnel File. (A) Each university/college university shall maintain one (1) official personnel file for each employee, located at the primary administrative Human Resource Resources Office for the university/college. The official personnel file will be maintained under conditions that ensure the integrity and safekeeping of the files. Where the personnel records are maintained on microfiche/microfilm, the personnel file will include both microfiche/microfilm and any material not yet copied. Upon reasonable notice, an employee may inspect the records, excluding any confidential reports from previous Employersemployers, in his/her official university/college university personnel file; provided that, if the official personnel file is kept at a separate facility, the employee shall, at the university/college’s discretion, either be allowed to go where the file is kept or the file will be brought to the employee for review within five (5) days of his/her request. With the employee's written authorization, his/her Union Xxxxxxx may inspect the employee's official personnel file, consistent with the time requirements provided herein. No grievance material shall be kept in an employee's official personnel file.