Sheet Detailed Budget Execution Sample Clauses

Sheet Detailed Budget Execution. 3.3.1.1. General principles The final financial statement should reflect all project related expenses registered in the official account of the Beneficiaries during the period of eligibility of the project. It includes clear financial information relevant to the project implementation, consistent with the Beneficiaries' official accounts and with the agreed estimated budget. The costs should be presented following the layout of the original budget (Annex III to the Grant Agreement), as this helps in the examination of their eligibility. The Detailed Budget Execution will be read together with the Forecast Budget Calculation, the Annex I of the Grant Agreement and the final technical report. Deviations between the costs foreseen (amount or type) and those implemented should be explained in the final technical report. Each individual cost should be reported separately which means that each line must correspond to only one specific accounting entry within the Beneficiary ledger. (The only exceptions are related to staff costs, see below.) Individual costs may be presented in sequence by activities (e.g. Conference X, Publication Y, Website Z) and if possible by Workstream within each budget heading (with the exception of staff costs – cf. section 4.3.1.8 below). Every line must be duly filled in. Supporting documentation for the final financial statement (copies of invoices, salary slips, proofs of payments, etc.) is not requested at the time of submission of final report, but may be requested afterwards by the Commission and up to five years after the date of final payment or recovery. Financial supporting documentation needs to be numbered according to the accounting references given in the financial statement.