Common use of Official File Clause in Contracts

Official File. There is only one official file for each academic staff member and it shall be located in Human Resources. Copies of the data contained in the file in Human Resources may also be kept in the academic unit. The University is responsible for ensuring that the file in Human Resources has all of the relevant data. In particular, material in the academic unit used in connection with the renewal of probation, tenure, promotion or salary review shall be placed in the file at the conclusion of the performance review process. The file shall contain only material pertinent to the academic staff member's employment with the University in an academic staff position. It shall not contain any anonymous material except for aggregated and summarized student course/instructor evaluations as indicated in Article 17.18. Each entry shall be officially date stamped as of the day it arrives in Human Resources. The academic staff member may add a signed and dated response to any material contained in the official file. The official file may be examined by the academic staff member or by another member upon the written authorization of the member, at any time during regular office hours, in company with a Human Resources employee. The member may choose to be accompanied by a representative of the Faculty Association. The member may be required to produce photo ID. Upon written request to Human Resources, and at their own expense, academic staff members may obtain copies of the documents contained in the official file. Any information in the official file pertaining to a grievance in which the academic staff member is directly involved shall be made available to the Chair of the Faculty Association or designate. A letter of reprimand and all associated documents shall be removed from the file upon written request from the academic staff member after a period of three years, provided there has been no documented disciplinary action in the interim. Notwithstanding the above, upon written request by a member to the Xxxx and with the concurrence of the Xxxx, such material may be removed before the three-year period expires. Contents of the member’s file may not be removed except as provided for elsewhere in this collective agreement.

Official File. There is only one official file for each academic staff member and it shall be located in Human Resources. Copies the Office of the data contained in the file in Human Resources may also be kept in the academic unitXxxx. The University College is responsible for ensuring assuring that the file in Human Resources the Office of the Xxxx has all of the relevant data. In particular, material in the academic unit used in connection with the renewal of probation, tenure, promotion or salary review shall be placed in the file at the conclusion of the performance review process. The file shall contain only material pertinent to the academic staff member's employment with the University College in an academic staff position. It shall not contain any anonymous material except for aggregated and summarized student course/instructor evaluations as indicated in evaluations, developed pursuant to Article 17.18, that are attached to a performance review form. Each entry shall be officially date stamped as of the day it arrives in Human Resources. The academic staff member may add a signed and dated response to any material contained in the official fileOffice of the Xxxx. The official file may be examined by the academic staff member or by another member upon the written authorization of the member, at any time during regular office hours, in company with a Human Resources employeeperson appointed by the Xxxx. The member may choose to be accompanied by a representative of from the Faculty Association. The academic staff member may be required add to produce photo IDthe file a signed and dated response to any material contained in the official file. Upon Academic staff members, upon written request to Human Resourcesthe Xxxx, and at their own expense, academic staff members may obtain copies of the documents contained in the official file. Any information in the official file pertaining to a grievance in which the academic staff member is directly involved shall be made available to the Chair of the Faculty Association or designate. A letter of reprimand and all associated documents shall be removed from the file upon written request from the academic staff member after a period of three years, provided there has been no documented disciplinary action in the interim. Notwithstanding the above, upon written request by a member to the Xxxx and with the concurrence of the Xxxx, such material may be removed before the three-year period expires. Contents of the member’s file may not be removed except as provided for elsewhere in this collective agreement.

Official File. There is only one official file for each academic staff member and it shall be located in Human Resources. Copies the Office of the data contained in the file in Human Resources may also be kept in the academic unitXxxx. The University College is responsible for ensuring assuring that the file in Human Resources the Office of the Xxxx has all of the relevant data. In particular, material in the academic unit used in connection with the renewal of probation, tenure, promotion or salary review shall be placed in the file at the conclusion of the performance review process. The file shall contain only material pertinent to the academic staff member's employment with the University College in an academic staff position. It shall not contain any anonymous material except for aggregated and summarized student course/instructor evaluations as indicated in evaluations, developed pursuant to Article 17.18, that are attached to a performance review form. Each entry shall be officially date stamped as of the day it arrives in Human Resources. The academic staff member may add a signed and dated response to any material contained in the official fileOffice of the Xxxx. The official file may be examined by the academic staff member or by another member upon the written authorization of the member, at any time during regular office hours, in company with a Human Resources employeeperson appointed by the Xxxx. The member may choose to be accompanied by a representative of from the Faculty Association. The academic staff member may be required add to produce photo IDthe file a signed and dated response to any material contained in the official file. Upon Academic staff members, upon written request to Human Resourcesthe Xxxx, and at their own expense, academic staff members may obtain copies of the documents contained in the official file. Any information in the official file pertaining to a grievance in which the academic staff member is directly involved shall be made available to the Chair President of the Faculty Association or designate. A letter of reprimand and all associated documents shall be removed from the file upon written request from the academic staff member after a period of three years, provided there has been no documented disciplinary action in the interim. Notwithstanding the above, upon written request by a member to the Xxxx and with the concurrence of the Xxxx, such material may be removed before the three-year period expires. Contents of the member’s file may not be removed except as provided for elsewhere in this collective agreement.

Official File. ‌‌‌ There is only one official file for each academic staff member and it shall be located in Human Resources. Copies of the data contained in the file in Human Resources may also be kept in the academic unit. The University is responsible for ensuring that the file in Human Resources has all of the relevant data. In particular, material in the academic unit used in connection with the renewal of probation, tenure, promotion or salary review shall be placed in the file at the conclusion of the performance review process. The file shall contain only material pertinent to the academic staff member's employment with the University in an academic staff position. It shall not contain any anonymous material except for aggregated and summarized student course/instructor evaluations as indicated in Article 17.1817.19. Each entry shall be officially date stamped as of the day it arrives in Human Resources. The academic staff member may add a signed and dated response to any material contained in the official file. The official file may be examined by the academic staff member or by another member upon the written authorization of the member, at any time during regular office hours, in company with a Human Resources employee. The member may choose to be accompanied by a representative of the Faculty Association. The member may be required to produce photo ID. Upon written request to Human Resources, and at their own expense, academic staff members may obtain copies of the documents contained in the official file. Any information in the official file pertaining to a grievance in which the academic staff member is directly involved shall be made available to the Chair of the Faculty Association or designate. A letter of reprimand and all associated documents shall be removed from the file upon written request from the academic staff member after a period of three years, provided there has been no documented disciplinary action in the interim. Notwithstanding the above, upon written request by a member to the Xxxx or equivalent and with the concurrence of the Xxxx, such material may be removed before the three-three- year period expires. Contents of the member’s file may not be removed except as provided for elsewhere in this collective agreement.

Official File. There is shall be only one official file for each academic staff member and it shall be located in Human Resources. Copies of the data contained in the file in Human Resources may also be kept in the academic unitdepartment or faculty. The University is responsible for ensuring assuring that the file in Human Resources has all of the relevant data. In particular, material in the academic unit department or the faculty used in connection with the renewal of probation, tenure, promotion or salary review shall be placed in the file at the conclusion of the performance review process. The file shall only contain only material pertinent to the academic staff member's employment with the University in an academic staff position. It shall not contain any anonymous material except for aggregated and summarized student course/instructor evaluations as indicated in evaluations, developed pursuant to Article 17.1817.19, that are attached to a performance review form. Each entry shall will be officially date stamped as of the day it arrives in Human Resources. The academic staff member may add a signed and dated response to any material contained in the official file. The official file may be examined by the academic staff member or by another member upon the written authorization of the academic staff member, at any time during regular office hours, in company with a Human Resources employee. The academic staff member may choose to be accompanied by a representative of the Faculty Association. The academic staff member may be required to produce photo ID. Upon Members, upon written request to Human Resources, and at their own expense, academic staff members may obtain copies of the documents contained in the official file. Any information in the official file pertaining to that bears on a grievance in which the academic staff member is directly involved shall be made available to the Chair of the Faculty Association or designate. A letter of reprimand and all associated documents shall be removed from the file upon written request from the academic staff member after a period of three four years, provided there has been no documented disciplinary action of any kind in the interim. Notwithstanding the above, upon written request by a member to the Xxxx xxxx or equivalent and with the concurrence of the Xxxxxxxx or equivalent, such material may be removed before the threefour-year period expires. Contents of the member’s file may not be removed except as provided for elsewhere in this collective agreement.

Official File. There is only one official file for each academic staff member and it shall be located in Human Resources. Copies the Office of the data contained in the file in Human Resources may also be kept in the academic unitXxxx. The University College is responsible for ensuring assuring that the file in Human Resources the Office of the Xxxx has all of the relevant data. In particular, material in the academic unit used in connection with the renewal of probation, tenure, promotion or salary review shall be placed in the file at the conclusion of the performance review process. The file shall contain only material pertinent to the academic staff member's employment with the University College in an academic staff position. It shall not contain any anonymous material except for aggregated and summarized student course/instructor evaluations as indicated in evaluations, developed pursuant to Article 17.18, that are attached to a performance review form. Each entry shall be officially date stamped as of the day it arrives in Human Resources. The academic staff member may add a signed and dated response to any material contained in the official fileOffice of the Xxxx. The official file may be examined by the academic staff member or by another member upon the written authorization of the member, at any time during regular office hours, in company with a Human Resources employeeperson appointed by the Xxxx. The member may choose to be accompanied by a representative of from the Faculty Association. The academic staff member may be required add to produce photo IDthe file a signed and dated response to any material contained in the official file. Upon Academic staff members, upon written request to Human Resourcesthe Xxxx, and at their own expense, academic staff members may obtain copies of the documents contained in the official file. Any information in the official file pertaining to a grievance in which the academic staff member is directly involved shall be made available to the Chair President of the Faculty Association or designate. A letter of reprimand and all associated documents shall be removed from the file upon written request from the academic staff member after a period of three years, provided there has been no documented disciplinary action in the interim. Notwithstanding the above, upon written request by a member to the Xxxx and with the concurrence of the Xxxx, such material may be removed before the three-year period expires. Contents of the member’s file may not be removed except as provided for elsewhere in this collective agreement.