Memo To Offerors (Examples Sample Clauses

Memo To Offerors (Examples. Of Bid Rejection) Proposals have been rejected at the submission stage or found to be technically noncompliant due to errors in presentation and failure to follow bidding instructions. The Request for Proposals contains detailed instructions for preparation and submission that need to be followed carefully. Below are some of the more common examples of why proposals are rejected by UNDP. Offerors are urged to read this before submission and to check that their proposal conforms to each of these points and the instructions as noted in the bidding documents. ⮚ The proposal is handed in after the deadline for submission, either by hand or electronically. Note that there is a time gap for email submission and emailed proposals sent just before the deadline may arrive after the deadline and be rejected ⮚ Proposals not submitted to correct physical or electronic address. Note that the address for proposal submission is different to the address for bid questions ⮚ In a request for proposals, technical and financial information is contained in one envelope ⮚ The proposal not signed as per the instructions in the RFP ⮚ Not all sufficient documents have been provided ⮚ Documents provided are not in English ⮚ Documents provided do not directly address each point of the evaluation criteria. ⮚ Proposal is more like a brochure for the firm without specifically addressing the specific evaluation criteria of the RFP and TOR ⮚ Proposals do not offer goods or services which have been specifically requested by UNDP in the Terms of Reference ⮚ Failure to enclose the Proposal Submission Form (see Annex IV) ⮚ The offeror failed to consult the UNDP website before the deadline for bid submission and did not see the changes to the RFP/TOR listed there which need to be incorporated in the proposal ⮚ The offeror failed to read the minutes of the offerors conference and to include the relevant points in their proposal ⮚ The offeror declines or proposes a major deviation to UNDP General Conditions of Contract (see Annex VI). The above examples illustrate some errors which may be made by offerors. This is a partial list. The bidding documents contain the full list of instructions relevant to each particular bid and should be followed carefully.
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