Electronic Invoice/Credit memorandum submission Sample Clauses

Electronic Invoice/Credit memorandum submission. Invoices: Supplier shall provide an electronic invoice in a secure, non-alterable electronic format (Adobe *.pdf is acceptable) e- mailed directly to xxxx.xxxxxxxx@xxxx.xxx with the Supplier’s name, UTMB Purchase Order Number, and Invoice Number in the e-mail subject line if applicable and accepted. Do not send invoices directly to or copy the UTMB Accounts Payable representative unless specifically requested to do so during a payment inquiry process. UTMB will accept only one invoice per e-mail and all invoices must include a 16-digit UTMB Purchase Order Number. Invoices without a Purchase Order Number or an incorrect Purchase Order Number will be returned u npaid to the Supplier, at which point the Supplier should obtain a valid Purchase Order Number from the UTMB personnel who placed the original order (see section 2.1 below). Invoices submitted to UTMB in any fashion other than mentioned in section 1.1 above (ie. to departmental personnel other than Accounts Payable), may experience payment delays and will not be subject to the Prompt Payment rules mentioned below. C redit Memoranda: UTMB’s preference is to receive refund payments via US Postal Service to the address listed above. Additional requirements are detailed in section 2.3 below. Should Credit memoranda be issued in lieu of refund payment, the memoranda should be sent to UTMB in an electronic format similar to invoice submissions. Only one credit memoranda should be included per email to xxxx.xxxxxxxx@xxxx.xxx, with the Supplier’s name, UTMB Purchase Order Number, Supplier Invoice number and the word “credit memo” listed in the email subject line. R IDER 104. INVOICING, PAYMENT AND TAXES