Electronic Evidence of Applicant Declaration & Consent Sample Clauses

Electronic Evidence of Applicant Declaration & Consent. Should the DBS need to pursue a prosecution for identity crime, it will require proof that an applicant has provided a signed declaration and consent on a particular date. This has previously been evidenced via the Application Form and dated signature. However, under e-Bulk this information will no longer be presented to DBS. Therefore, in all circumstances, it will be necessary for e-RBs to provide evidence to DBS on request for prosecution and possibly for use in a court of law. Where paper application forms and written signatures continue to be used, there will be a requirement for these to be presented to the DBS on request for this purpose. Where an electronic system has replaced the use of paper forms and written signatures, e-RBs will be required to provide evidence of the signed declaration and consent and this must be kept for 12 months. This will state that on a given date, the applicant: · Represented his/her identity to be true, · Gave a declaration about the information he/she provided, · Gave consent for the application, · Corroborated his/her identity to be true via documentation. Electronic systems must therefore provide an electronic equivalent to a signature. This may be via a tick box to demonstrate that the applicant gave their declaration and consent on a particular date and time. If a tick box is used, then it must default to ‘not ticked’ and require a positive action on the part of the applicant to tick it. For this to be valid, the system would have first authenticated the applicant e.g. by use of user name and password. The RB must be able to demonstrate that the applicant had been informed not to disclose these details. In the case that the applicant requires and has declared a representative (e,g, due to language difficulties or disability) then a full audit trail of consent must be made available if requested by DBS. As, in some cases of disability, it will not always be possible to obtain written confirmation of consent from an applicant who requires assistance in the completion of their application, it is permissible in these circumstances for verbal consent only to be obtained – relevant audit trail should however contain confirmation of the identity of the individual who obtained and recorded this consent and this should be retained for 12 months from the date on which the consent was obtained. The e-RB must also provide an electronic signature to confirm that they have performed an identity check, which must also be date an...
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Related to Electronic Evidence of Applicant Declaration & Consent

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