Application of Grants and Reporting Procedure. Grants administered by DIHR shall be spent solely on the objectives specified in the Agreement. The recipient body is expected to ensure maximum adherence to the timetables fixed for the implementation of activities and to see to it that the grant is spent in accordance with the approved budgets. Major budget shifts or reallocations of the grant can be made only after prior written agreement with DIHR. It is incumbent on the recipient body to resume negotiations with DIHR where changes in activities not envisaged by the agreement prove necessary. This applies also, where a delay occurs in the envisaged progress of activities, or where any other essential changes occur in the original conditions of the grant. Values owned by the project can be sold only by prior written agreement with DIHR. The highest possible yield must be obtained at the sale. It can be conducted by i) a public auction or ii) any other ways where it can be proved that the selling price corresponds with the market price e.g. by obtained control offers. The income of sales shall be reflected in the subsequent expenditure statement and annual audit of the project. As specified in the Agreement, the recipient body must report on the over_all progress of activities. These reports shall include facts and figures on the results achieved. When activities have been completed or an agreement has expired, it is incumbent on the recipient body, in liaison and after prior consultation with DIHR, to prepare a final report, which is to be submitted together with the accounts. DIHR, or any person or institution so designated by DIHR, is entitled (a) at any time to request the recipient body to submit all relevant information which has a bearing on the implementation and progress of activities, and (b) to carry out inspection at any time during the period covered by the Agreement.
Application of Grants and Reporting Procedure. Grants administered by DIHR shall be spent solely on the objectives specified in the Agreement. The recipient body is expected to ensure maximum adherence to the timetables fixed for the implementation of activities and to see to it that the grant is spent in accordance with the approved budgets. As specified in the Agreement, the recipient body must report on the overall progress of activities by using the reporting format provided by DIHR. Any reallocations between the budget headings 1 – 6 mentioned under Article 1 can be made only after prior written agreement with DIHR. Shifts within each of the budget headings 1 to 6 should be reported with the next financial report while introducing a new budget line must be reported without delay. It is incumbent on the recipient body to resume negotiations with DIHR where major changes in activities not envisaged by the agreement prove necessary. This applies also, where a delay occurs in the envisaged progress of activities, or where any other essential changes occur in the original conditions of the grant. Budget revisions should be made in connection to the annual report. If funds have been spent prior to the approval of DIHR, this is considered a loss on the budget, which is taken solely by partner. Partner cannot expect DIHR to cover this loss.
