Official record copy definition

Official record copy means the original or official copy of a record that is retained for legal, operational, or historical purposes. For example, if records are kept in both electronic and hard copy format, the agency must identify the official record copy. [Source: ARMA International. Glossary of Records and Information Management Terms, 3rd ed. Lenexa, KS: ARMA International, 2007.]
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Official record copy means the original or official copy of a record that is retained for legal, operational, or historical purposes. For example, if records are kept in both electronic and hard copy format, the agency must identify the official record copy.
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Official record copy means such original copy of a record maintained by the creating agency, either as a permanent record retained by the agency, or as a record copy retained by the agency until the administrative need ends or the record retention schedule has been met; then transferred to Utah State Archives with authority to weed;
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Examples of Official record copy in a sentence

  • The file includes a copy of the proposed adverse action with supporting papers, statements of witnesses, employee's reply, hearing notices, reports and decisions, reversal of action records, and appeal records, excluding letters of reprimand maintained by the Joint Staff/Combatant Command (Note: Official record copy is maintained by servicing civilian personnel office).

  • Official record copy means the original or official copy of a record that is retained for legal, operational, or historical purposes.

  • Official record copy of each directive/publication issued with significant background material.

  • Internal Policies and Procedures - Official record copy of the policies, procedures or rules.

  • SW22 - http://tnsos.net/rmd/rda/detail_rda.php?rda_id=1944: Internal Policies and Procedures - Official record copy of the policies, procedures or rules.

  • Official record copy (on paper or on microform): Cut off at the end of the fiscal year.

  • Official record copy means the single copy of a record, which is preserved by the organization, secured from tampering, indexed, and retrieved for production of copies throughout the required retention of the record.

  • Official record copy (on paper or on microform): Cut off at the end of the fiscal year and destroy when 3 years old.

  • Official record copy (on paper ro on microform): Cut off at the end of the fiscal year.

  • Official record copy of each directive/publication issued by the office with significant background material.

Related to Official record copy

  • Official Records means the Official Records of the Office of the County Recorder for San Diego County, California.

  • Public record or "public records" shall mean all documents, papers, letters, maps, books, photographs, films, sound recordings, magnetic or other tapes, electronic data-processing records, artifacts, or other documentary material, regardless of physical form or characteristics, made or received pursuant to law or ordinance in connection with the transaction of public business by any agency of North Carolina government or its subdivisions. Agency of North Carolina government or its subdivisions shall mean and include every public office, public officer or official (State or local, elected or appointed), institution, board, commission, bureau, council, department, authority or other unit of government of the State or of any county, unit, special district or other political subdivision of government.

  • Pupil Records Means both of the following: (1) Any information that directly relates to a pupil that is maintained by LEA and (2) any information acquired directly from the pupil through the use of instructional software or applications assigned to the pupil by a teacher or other local educational LEA employee.

  • Secretary of State means the Secretary of State of the State of Delaware.

  • Special Record Date for the payment of any Defaulted Interest means a date fixed by the Trustee pursuant to Section 307.