MFMP Punchout Catalog and Electronic Invoicing. The Contractor is required to provide a MFMP punchout catalog. The punchout catalog provides an alternative mechanism for suppliers to offer the State access to Products awarded under the Contract. The punchout catalog also allows for direct communication between the MFMP eProcurement System and a supplier’s Enterprise Resource Planning (ERP) system, which can reflect real-time Product inventory/availability information. Through utilization of the punchout catalog model, a Florida buyer will “punch out” to a supplier’s website. Using the search tools on the supplier’s Florida punchout catalog site, the user selects the desired Products. When complete, the user exits the supplier’s punchout catalog site, and the shopping cart (full of Products) is “brought back” to MFMP. No orders are sent to a supplier when the user exits the supplier’s punchout catalog site. Instead, the chosen Products are “brought back” to MFMP as line items in a purchase order. The user can then proceed through the normal workflow steps, which may include adding/editing the Products (i.e., line items) in the purchase order. An order is not submitted to a supplier until the user approves and submits the purchase order, at which point the supplier receives an email with the order details. The Contractor may supply electronic invoices in lieu of paper-based invoices for those transactions processed through MFMP. Electronic invoices may be submitted to the agency through one of the mechanisms as listed below:
MFMP Punchout Catalog and Electronic Invoicing. The CNA is required to provide an MFMP punchout catalog. The punchout catalog provides an alternative mechanism for the CNA or suppliers to offer the State access to commodities and services awarded under the Contract. The punchout catalog also allows for direct communication between the MFMP eProcurement System and a supplier’s Enterprise Resource Planning (ERP) system, which can reflect real-time commodity inventory and availability information. Through utilization of the punchout catalog model, a Customer will “punch out” to a supplier’s website. Using the search tools on the supplier’s Florida punchout catalog site, the user selects the desired commodities and services. When complete, the user exits the supplier’s punchout catalog site and the shopping cart (full of commodities and services) is “brought back” to MFMP. No orders are sent to a supplier when the user exits the supplier’s punchout catalog site. Instead, the chosen commodities and services are “brought back” to MFMP as Contract line items. The user can then proceed through the normal workflow steps, which may include adding and editing the commodities or services to a requisition or a purchase order. An order is not submitted to a supplier until the buyer adds the line items to a requisition and the purchase order is approved and sent to the supplier. The CNA may be required to invoice electronically pursuant to guidelines of the Department. Electronic invoices may be submitted to the Department through the Ariba Network (AN) in one (1) of three (3) mechanisms, as listed below. The CNA may select the method that best meets its capabilities from the following list:
