Common use of Contractor’s procurement of Plant and Materials Clause in Contracts

Contractor’s procurement of Plant and Materials. Specify any constraints on how the Contractor is to order, codify, expedite, freight, import, transport to the Affected Property and any other requirements for delivery and storage before installation. The Employer may require warranties from suppliers to be in favour of the Employer and not just to the Contractor. The Employer may also need schedules of vendor data for his own use after the end of the service period. Tests and inspections before delivery Core Clause 41.1 makes reference to the Service Information stating which Plant and Materials are to be inspected and tested before delivery. Specify any requirements particularly if such tests and inspections are to be carried out by agents of the Employer overseas. Plant & Materials provided “free issue” by the Employer List any Plant and Materials which are to be provided by the Employer. State arrangements for collection by Contractor or delivery by others on behalf of the Employer, off loading, inspection, storage, care custody and control, return of unused Plant and Materials, etc. Always include a statement to the effect that ‘all other Plant and Materials are to be provided by the Contractor’. Working on the Affected Property This part of the Service Information addresses constraints, facilities, services and rules applicable to the Contractor whilst he is doing work on the Affected Property. Employer’s site entry and security control, permits, and site regulations Sites such as Koeberg Nuclear Power Station have very strict entrance requirements which tendering contractors need to allow for in their prices, and the Contractor has to comply with. State these or similar requirements here. In addition to the above there may be other restrictions once on the site, plus rules relating to roads, walkways and the provision of barricades People restrictions, hours of work, conduct and records Restrictions and hours of work may apply on some sites. It is very important that the Contractor keeps records of his people working on the Affected Property, including those of his Subcontractors. State that the Service Manager shall have access to them at any time. These records may be needed when assessing compensation events. Health and safety facilities on the Affected Property

Contractor’s procurement of Plant and Materials. Specify any constraints on how the Contractor is to order, codify, expedite, freight, import, transport to the Affected Property and any other requirements for delivery and storage before installation. The Employer may require warranties from suppliers to be in favour of the Employer and not just to the Contractor. The Employer may also need schedules of vendor data for his own use after the end of the service period. Tests and inspections before delivery Core Clause 41.1 makes reference to the Service Information stating which Plant and Materials are to be inspected and tested before delivery. Specify any requirements particularly if such tests and inspections are to be carried out by agents of the Employer overseas. Plant & Materials provided “free issue” by the Employer List any Plant and Materials which are to be provided by the Employer. State arrangements for collection by Contractor or delivery by others on behalf of the Employer, off loadingoffloading, inspection, storage, care custody and control, return of unused Plant and Materials, etc. Always include a statement to the effect that ‘all other Plant and Materials are to be provided by the Contractor’. Working on the Affected Property This part of the Service Information addresses constraints, facilities, services and rules applicable to the Contractor whilst he is doing work on the Affected Property. Employer’s site entry and security control, permits, and site regulations Sites such as Koeberg Nuclear Power Station have very strict entrance requirements which tendering contractors need to allow for in their prices, and the Contractor has to comply with. State these or similar requirements here. In addition to the above there may be other restrictions once on the site, plus rules relating to roads, walkways and the provision of barricades People restrictions, hours of work, conduct and records Restrictions and hours of work may apply on some sites. It is very important that the Contractor keeps records of his people working on the Affected Property, including those of his Subcontractors. State that the Service Manager shall have access to them at any time. These records may be needed when assessing compensation events. Health and safety facilities on the Affected Property

Contractor’s procurement of Plant and Materials. Specify any constraints on how Contractor to specify what is needed as per the Contractor is to order, codify, expedite, freight, import, transport to the Affected Property pricelist Spares and any other requirements for delivery and storage before installation. The Employer may require warranties from suppliers to be in favour of the Employer and not just to the Contractor. The Employer may also need schedules of vendor data for his own use after the end of the service period. consumables Not applicable Tests and inspections before delivery Core Clause 41.1 makes reference All materials used are to be as per the Service Information stating which relevant SANS standard. The contractor takes full responsibility for any deficiency in the material they may order. Marking Plant and Materials are outside the Working Areas Markings and signage on roads worked to be inspected and tested before deliverydone after completion Contractor’s Equipment (including temporary works). Specify any Not applicable Cataloguing requirements particularly if such tests and inspections are to be carried out by agents of the Employer overseas. Plant & Materials provided “free issue” by the Employer List any Plant and Materials which are to be provided by the Employer. State arrangements for collection by Contractor or delivery by others on behalf of the EmployerNot applicable Construction Temporary works, off loading, inspection, storage, care custody and control, return of unused Plant and Materials, etc. Always include a statement to the effect that ‘all other Plant and Materials are to be provided by the Contractor’. Working on the Affected Property This part of the Service Information addresses constraints, facilities, Site services and rules applicable to the Contractor whilst he is doing work on the Affected Property. & construction constraints Employer’s site Site entry and security control, permits, and site Site regulations Sites such as Koeberg Nuclear Power Station have very strict entrance requirements which tendering contractors need Access to allow for in their pricesSite will be granted after approval of Safety File and Access Form (Core Clause 27.2) Restrictions to access on Site, roads, walkways and the Contractor has to comply with. State these or similar requirements here. barricades In addition to the above there may be other restrictions once on the siteSite, plus rules relating to roads, walkways and the provision of barricades People restrictions, restrictions on Site; hours of work, conduct and records Restrictions and hours of work may apply on some sites. It is very important that Contractor to prescribe as per the Contractor keeps records of his people working on the Affected Property, including those of his Subcontractors. State that the Service Manager shall have access to them at any time. These records may be needed when assessing compensation events. program Health and safety facilities on Site Contractor is allowed to use our Medical Centre is incident arise Environmental controls, fauna & flora, dealing with objects of historical interest Not Applicable Title to materials from demolition and excavation Not Applicable Cooperating with and obtaining acceptance of Others Not applicable Publicity and progress photographs Contractors are not allowed to take any pictures Contractor’s Equipment Contractor to specify Equipment provided by the Affected PropertyEmployer Only internally: Ablutions and Electricity Site services and facilities Not applicable Facilities provided by the Contractor All the machinery to be provided by Contractor Existing premises, inspection of adjoining properties and checking work of Others Not applicable Survey control and setting out of the works Provide information on survey controls established by the Employer, if any, and state requirements for survey control and the setting out of the works. Excavations and associated water control All info required is in Scope of Work Underground services, other existing services, cable and pipe trenches and covers Not applicable Control of noise, dust, water and waste Dust suppression to be applied every time there is a need Sequences of construction or installation Approved Program to prescribe Giving notice of work to be covered up Not applicable Hook ups to existing works Not applicable Completion, testing, commissioning and correction of Defects Work to be done by the Completion Date This is prescribed in conditions to be met Use of the works before Completion has been certified This will be done in agreement with the Project Manager Materials facilities and samples for tests and inspections It must be done on Contractor’s workshop for approval by Client Commissioning Not applicable Start-up procedures required to put the works into operation Access will be granted to Contractor when all safety documentation are approved by Safety Department Take over procedures Client will take over the area after completion and approved in signing Access given by the Employer for correction of Defects Project Manager to be informed about defects and access will be arranged as per the standard security proceed Performance tests after Completion Quality Control Plan will prescribe what to be used. Training and technology transfer All documents for the roads must be submitted to Project Manager (copies to be made for Maintenance, Engineering and Transport department) Operational maintenance after Completion Defects will be addressed as specified in this document Plant and Materials standards and workmanship Quality Control Plan must outlay the approved methodology for the whole works Investigation, survey and Site clearance Not applicable Building works All the works on road to be done as prescribed by scope of work Civil engineering and structural works Contractor to work as specified on scope of work Electrical & mechanical engineering works Not applicable Process control and IT works Not Applicable List of drawings Drawings issued by the Employer This is the list of drawings issued by the Employer at or before the Contract Date and which apply to this contract. Note: Some drawings may contain both Works Information and Site Information. Drawing number Revision Title External Roads aerial view Internal Roads drawing indication roads 1 This total is required by the Employer for budgeting purposes only. Actual amounts due will be assessed in terms of the conditions of contract.

Contractor’s procurement of Plant and Materials. Specify any constraints on how The contractor to ensure that the Contractor is to order, codify, expedite, freight, import, transport to material procured are compliant with the Affected Property and any other requirements for delivery and storage before installation. The Employer may require warranties from suppliers to be stipulated standards in favour of the Employer and not just to the Contractor. The Employer may also need schedules of vendor data for his own use after the end of the then service periodinformation. Tests and inspections before delivery Core Clause 41.1 makes reference to the Service Information stating which Plant and Materials are to A proof of factory testing will be inspected and tested required before delivery. Specify any requirements particularly if such tests and inspections are to be carried out by agents delivery of the Employer overseasequipment. Plant & Materials provided “free issue” by the Employer List any Plant and Materials which are to be provided by material storage is the Employer. State arrangements for collection by Contractor or delivery by others on behalf responsibility of the Employer, off loading, inspection, storage, care custody and control, return contractor. The contractor to clearly state the lead times on contractor procurement of unused Plant and Materials, etc. Always include a statement to the effect that ‘all other Plant and Materials are to be provided by the Contractor’plant & material. Working on the Affected Property This part of KSIA is a national key point and therefore access is restricted. Upon award the Service Information addresses constraints, facilities, services and rules applicable to the Contractor whilst he is doing work on the Affected Property. Employer’s site entry and security control, permits, and site regulations Sites such as Koeberg Nuclear Power Station have very strict entrance requirements which tendering contractors contractor will need to allow for go through induction to obtain permits. All ACSA security permit applicants shall be processed in their prices, and accordance with the Contractor has to comply withrecommended vetting criteria as practiced by the National Intelligence Agency (NIA) of South Africa. State these or similar requirements here. In addition to the above there may be other restrictions once on the site, plus rules relating to roads, walkways and the provision of barricades People restrictions, hours of work, conduct and records Restrictions and hours of work may apply on some sites. It is very important expected that contractors wear visible company uniform or reflector jackets with contractor name. Each staff employed at the Contractor keeps airport has to have a valid ACSA security permit, obtainable from the ACSA KSIA Permit Office. The Service Provider will be liable for cost of these permits and induction courses. Permits are cards issued to persons employed and operational vehicles owned by airport based companies. Working hours are 08h00 – 17h00 (Weekdays). After hours are 17h01 – 07h59 (Weekdays) and full days on weekends and Public Holidays. Environmental controls, fauna & flora Refer to Environmental Clauses above Records of Contractor’s Equipment The contractor to keep both electronic and hard copy records of his people working any tools, equipment and plant use on KSIA site whilst performing duties. This includes whether the Equipment on Site included is owned or hired. Include any constraints about scaffolding, rigs, heavy lifts and cranes, including removal from the Affected Property, including those . Site services and facilities Provided by the Employer The contractor shall be entitled to use such supplies of his Subcontractors. State that the Service Manager shall have access to them at any time. These records electricity and water as may be needed when assessing compensation eventsavailable on site for the purpose of the work and at his own expense shall provide any apparatus necessary for such use. Health The contractor shall notify the employer of any equipment or facility, which will be a consumer of electricity and safety facilities water. Provided by the Contractor Contractors to equip themselves, whether owned or hired, with any necessary resources to conduct work as per this contract. Facilities e.g vehicle, equipment provided by the contractor should be safeguarded by the contractor during construction and moved off site after completion of the works. Control of noise, dust, water and waste N/A Hook ups to existing works N/A Tests and inspections Description of tests and inspections Inspections on the Affected Propertyaffected infrastructure shall be done as stipulated on in service information and records must be submitted to the service manager in a template agreed on between the contractor and the employer. All tests stipulated in the service information should be carried out as such and recorded results to be submitted to the service manager. Materials facilities and samples for tests and inspections TBD List of drawings Drawings issued by the Employer This is the list of drawings issued by the Employer at or before the Contract Date and which apply to this contract. Drawing number Revision Title