Records series definition

Records series means records that are arranged under a manual or automated filing system, or are kept together as a unit, because they relate to a particular subject, result from the same activity or have a particular form.

Records series means a classification of Records that are related by the function and activity they support. All Records in a Records Series are subject to the same Retention Period, active and inactive storage period, Disposition method and legislative and regulatory requirements.

Records series means a group of logically related records that typically consist of multiple documents, folders, or items which are used, indexed, or filed together, sent to storage upon becoming inactive, or not otherwise retained.

Examples of Records series in a sentence

• Records series for which special protection has been extended beyond 50 years will be re-reviewed for declassification every 10 years thereafter until releasable.

• Records series relating to procurement or budgeting by a state agency.3. The registry shall be designed to:a.

• Records series listed on the RRS are those that are commonly found in most state agencies.

• Records series specified by the board that contain person- ally identifiable information incidental to the primary purpose for which the records series was created, such as the name of a sales- person or a vendor in a records series of purchase orders.

• Records series refers to a group of records that were created, arranged, and maintained as a group because they relate to a particular subject or function.

• Records series approved by the Records Office and having a remaining life of more than 1 year.

• Records series pertaining exclusively to employees of a state agency.

• Identify the sequential order of the media set, if applicable (e.g., 1 of 10, 2 of 10, 3 of 10, etc.)• Include the date media was created• Records series, transfer number(s), and file formats For more specific instruction on labeling of storage media contact the DHA Records Management Officer.

• During application of any chlorine solution, care shall be taken to assure that the solution does not flow back into the distribution system.

• Records series that are referred to more than once per month are generally considered active and should be kept in the office, close to where they will be accessed.

More Definitions of Records series

Records series means a class of public records with a

Records series means a classification of Records that are related by the function and activity they support.

Records series means file units, documents, or electronic records arranged according to a filing system or maintained as a unit because they relate to a particular subject or function, result from the same activity, have a particular form, or share some other relationship arising from their creation, receipt, or use.

Records series means a category of documents or records that are filed in a unified arrangement and having similar physical characteristics or relating to a similar function or activity.

Records series means documents or records that are filed in a unified arrangement, and having similar physical characteristics or relating to a similar function or activity. "Records coordinator" means a person designated by an agency to serve as an information liaison person between the agency and the commission.

Records series means “a group of related records that result from the same activity and can be evaluated together for disposition and other management purposes. Usually, the records in a record series are arranged under a single filing system or are otherwise kept together as a unit.”