Policies and Procedures for Records and Documentation Clause Samples

The "Policies and Procedures for Records and Documentation" clause establishes the requirements for how records and documentation must be created, maintained, and managed within an organization or under a contract. It typically outlines the standards for recordkeeping, specifies who is responsible for maintaining documents, and may set retention periods or confidentiality requirements. For example, it might require that all financial transactions be documented and stored securely for a set number of years. The core function of this clause is to ensure consistency, accountability, and compliance with legal or regulatory obligations regarding documentation, thereby reducing the risk of disputes or data mismanagement.
Policies and Procedures for Records and Documentation. The Sub-Recipient shall maintain written policies and procedures for computer system backup and recovery and shall have the same requirement of its subcontractors. These policies and procedures shall be made available to the AAAPP upon request.
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Policies and Procedures for Records and Documentation. The Contractor shall maintain written policies and procedures for computer system backup and recovery and shall have the same requirement of its subcontractors. These policies and procedures shall be made available to the Agency upon request.
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Policies and Procedures for Records and Documentation. The Contractor shall maintain written policies and procedures for computer system backup and recovery and shall have the same requirement of its subcontractors. These policies and procedures shall be made available to the Agency upon request. The Contractor must: Ensure the prioritization of clients and provision of services to clients in accordance with Section II.A. above; Ensure the provision of the services described in this contract are in accordance with the current DOEA Handbook and Section II.D. above; Timely and accurately submit to the Agency all required documentation and reports described in Section II.E. above; and Timely (i.e. in accordance with the Annual Budget Summary) and accurately submit the Request for Payment, the Receipt and Expenditure Report, and the Annual Model Day Care Center Training Report, and supporting documentation to the Department. Annual Programmatic Monitoring Report The Contractor’s performance of the measures in Section II.H.1., above, will be reviewed and documented in the Agency’s Annual Programmatic Monitoring Report.
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Policies and Procedures for Records and Documentation. The Provider shall maintain written policies and procedures for computer system backup and recovery and shall have the same requirement of its subcontractors. These policies and procedures shall be made available to the Agency upon request. CIRTS Address Validation The Provider shall work with the Agency to ensure client addresses are correct in CIRTS for disaster preparedness efforts. At least annually, and more frequently as needed, the Department will provide direction on how to validate CIRTS addresses to ensure these can be mapped. The Provider will receive a list of unmatched addresses that cannot be mapped and the Provider will be responsible for working with the Agency to correct addresses. The Agency will send a list to the Department with confirmed addresses. The Department will use this information to update maps, client rosters, and unmatched addresses to disseminate to the Agency to be forwarded to Lead Agencies.
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Related to Policies and Procedures for Records and Documentation

  • Policies and Procedures i) The policies and procedures of the designated employer apply to the employee while working at both sites. ii) Only the designated employer shall have exclusive authority over the employee in regard to discipline, reporting to the College of Nurses of Ontario and/or investigations of family/resident complaints. iii) The designated employer will ensure that the employee is covered by WSIB at all times, regardless of worksite, while in the employ of either home. iv) The designated employer will ensure that the employee is covered by liability insurance at all times, regardless of worksite, while in the employ of either home. v) The designated employer shall have exclusive authority over the employee’s personnel files and health records. These files will be maintained on the site of the designated employer.

  • COMPLIANCE WITH POLICIES AND PROCEDURES During the period that Executive is employed with the Company hereunder, Executive shall adhere to the policies and standards of professionalism set forth in the Company’s Policies and Procedures as they may exist from time to time.

  • Records and Documentation The Sub-Recipient agrees to make available to AAAPP staff and/or any party designated by the AAAPP any and all contract related records and documentation. The Sub-Recipient shall ensure the collection and maintenance of all program related information and documentation on any such system designated by the AAAPP. Maintenance includes valid exports and backups of all data and systems according to AAAPP standards.

  • Violence Policies and Procedures The Employer agrees to have in place explicit policies and procedures to deal with violence. The policy will address the prevention of violence, the management of violent situations, provision of legal counsel and support to employees who have faced violence. The policies and procedures shall be part of the employee's health and safety policy and written copies shall be provided to each employee. Prior to implementing any changes to these policies, the employer agrees to consult with the Association.

  • Compliance Policies and Procedures To assist the Fund in complying with Rule 38a-1 of the 1940 Act, BBH&Co. represents that it has adopted written policies and procedures reasonably designed to prevent violation of the federal securities laws in fulfilling its obligations under the Agreement and that it has in place a compliance program to monitor its compliance with those policies and procedures. BBH&Co will upon request provide the Fund with information about our compliance program as mutually agreed.