Meeting and Function Rooms to be Provided Sample Clauses

Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the Judicial Council the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the Judicial Council will provide one
Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Table 1: Date Time Function Location Set Up Expected Attendance @Date1 No functions scheduled N/A N/A N/A @Date2 4:00 pm –7:00 pm Various Ballroom Section Crescent Rounds of 6 140 @Date@ 7:00 am–4:00 pm Registrati on/Breaks Foyer Flow 140 @Date@ 7:00 am–5:00 pm General Session Prefer Salon C or D Crescent Rounds of 6 140 @Date@ 12:00 pm–1:30 pm Lunch Separate Room from Breakout Rounds of 8 140 @Date@ 9:00 am–4:00 pm 6 Breakout sessions Prefer Salon A, B, E or F (1) & (2) Conference 20 each @Date@ 5:30 pm –8:00 Dinner Grand Ballroom Reception 140 Date Time Function Location Set Up Expected Attendance pm @Date@ 7:00 am– 12:00 pm General Session Prefer Salon C or D Crescent Rounds of 6 140 @Date@ 7:00 am –9:00 am Breakfast Ballroom Rounds of 8 140 @Date@ 7:00 am– 12:00 pm 6 Breakout Sessions Prefer Salon A, B, E or F (1) & (2) Conference 140 @Date@ 1:00 pm–5:00 pm Meeting Salon 3 & 4 Hollow Square 85 @Date@ 1:00 pm–5:00 pm Meeting Salon Xxxx Xxxxxx Xxxxxx 00 @Date@ 7:00 am– 12:00 pm General Session TBD Conference 140
Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Table 1: Date Time Function Location Set Up Expected Attendance Date 1-4 Date 1-4 7 am – 24 hr hold Staff Office rounds 10 Date 1-4 7 am – 24 hr hold AV Storage N/A 5 Date 1-4 7 am – 24 hr hold Faculty Office rounds 10 Date 1-4 7 am – 24 hr hold Hospitality Office Conference Date 1-4 7 am – 24 hr hold Registration 2-6ft tables or built-in Flow Date 1 Date 1 7:00 – 8:00 am Breakfast Rounds 30 Date 1 8 am – 24 hr hold Breakout #1 Crescent Rounds 30 Date 1 12:00 – 1:00 pm Lunch Rounds 30 Date 1 3:00 – 3:15 pm PM Break Buffet 15 Date 1 3 pm – 24 hr hold General Session room set-up Crescent rounds of 6/riser with 350 Date Time Function Location Set Up Expected Attendance steps/(1) head table /lectern to side Date 2 Date 2 7:00 - 8:30 am Breakfast Buffet/ Rounds 200 Date 2 24 hr hold General Session Crescent rounds 350 Date 2 10:00 - 10:30 am AM Break Buffet 200 Date 2 12:00 pm Lunch Rounds (in separate space from general session) 200 Date 2 24 hrs Breakout #1 Crescent Rounds 30 Date 2 24 hrs Breakout #2 Crescent rounds 100 Date 2 24 hrs Breakout #3 Crescent rounds 100 Date 2 24 hrs Breakout #4 Crescent rounds 50 Date 2 24 hrs Breakout #5 Crescent rounds 150 Date 2 24 hrs Breakout #6 Crescent rounds 100 Date 2 24 hrs Breakout #7 Crescent rounds 50 Date 2 24 hrs Breakout #8 Crescent rounds 50 Date 2 3:00 – 3:15 pm PM Break Buffet/flow 200 Date 3 Date 3 7:00 – 8:30 am Breakfast Buffet/ rounds 300 Date 3 10:00 – 10:30 am AM Break Buffet 300 Date 3 12:00 pm Lunch Rounds 300 Date 3 24 hrs Breakout #1 Crescent Rounds 30 Date Time Function Location Set Up Expected Attendance Date 3 24 hrs Breakout #2 Crescent rounds of 6 100 Date 3 24 hrs Breakout #3 Crescent rounds of 6 100 Date 3 24 hrs Breakout #4 Crescent rounds of 6 50 Date 3 24 hrs Breakout #5 Crescent rounds of 6 150 Date 3 24 hrs Breakout #6 Crescent rounds of 6 100 Date 3 24 hrs Breakout #7 Classroom w/ Internet (must be able to fit 15 laptops w/ wireless services) 20 Date 3 24 hrs Breakout #8 Classroom w/ Internet (must be able to fit 15 laptops w/ wireless services) 20 Date 3 3:00 – 3:15 pm PM Break Buffet 300 Date 4 Date 4 7:00 – 8:30 am Breakfast Buffet/roun ds 200 Date 4 10:00 – 10:30 am AM Break Buffet ...
Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Table 1: Date Time Function Location Set Up Expected Attendance Date 1 12:00 pm – 8:00 pm Staff Office Conference 6 Date 1 12:00 pm– 8:00 pm Hospitality Office Conference 6 The total estimated amount for charges pursuant to this exhibit is set forth in Exhibit G. END OF EXHIBIT EXHIBIT E SPECIAL PROVISIONS FOR FOOD AND BEVERAGE SERVICE This Exhibit is reserved and, therefore, left blank intentionally. END OF EXHIBIT EXHIBIT F SPECIAL PROVISIONS FOR MISCELLANEOUS REQUIREMENTS AND EXPENSES
Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Table 1: Time Function Set Up Expected Attendance Room Name Day 1 12 noon – 24 hour hold Staff Office Conference 4 12 noon – 24 hour hold AV Storage Empty Room Day 2 24 hour hold Staff Office Conference 4 24 hour hold AV Storage Empty Room 24 hour hold 1pm General Session Crescent Rounds of 5 Headtable for 3, Screen, LCD, 70 8am – 1pm Registration Registration (outside GeneralSession Room) 24 hour hold 1pm Breakout #1 Crescent Rounds 40 24 hour hold 1pm Breakout #2 Crescent Rounds 20 Day 3 24 hour hold Staff Office Conference 4 24 hour hold AV Storage Empty Room 24 hour hold 1pm General Session Crescent Rounds of 5Headtable for 3, Screen, LCD, 70 8am – 1pm Registration Registration (outside GeneralSession Room) 24 hour hold 1pm Breakout #1 Crescent Rounds 40 24 hour hold 1pm Breakout #2 Xxxxxxxx Xxxxxx 00 00 hour hold 8am – 5pm Breakout #3 Conference 10 24 hour hold 8am – 5pm Breakout #4 Conference 10 24 hour hold 8am – 5pm Breakout #5 Conference 10 24 hour hold 8am – 5pm Breakout #6 Conference 10 11am – 1:30pm Lunch Rounds of 8 70 Day 4 24 hour hold Staff Office Conference 4 24 hour hold AV Storage Empty Room 24 hour hold 1pm General Session Crescent Rounds of 5Headtable for 3, Screen, LCD, 70 24 hour hold 1pm Breakout #1 Crescent Rounds 40 24 hour hold 1pm Breakout #2 Crescent Rounds 20
Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Table 1: Date Time Function Set-up Expected Attendance Room Name, SQ Footage & Description Mon-Fri Day 1Day 5 (all program days) 3pm - 24-hour hold AV Storage Room 2 6ft tables around perimeter 5 3pm - 24-hour hold Staff Office Rooms (3) 2 Rounds of 8; or Hollow Square & tables along 2 walls 10-20 Staff per room 3pm - 24-hour hold Conference Registration 3 Build in Registration Desks or 6 tables for registration, materials, chairs 1200 (flow) Tue – Fri Day 2 – Day 5 24-hour hold Faculty Hospitality Meeting Room Hollow Square 30 24-hour hold Exhibit Space /Knowledge Fair (space must have 15 – 20 Table Tops (in Foyer Exhibit Flow multiple internet conx’s) preferred, close to all meeting space) Tuesday Day 2 7am – 24 hours Training 1 Crescent Rounds of 6 100 7am – 24 hours Meeting 1 Crescent Rounds of 6 80 7am – 24 hours Training 2 Crescent Rounds of 6 100 7am – 24 hours Meeting 2 Crescent Rounds of 6 80 24 hours Meeting 3 Crescent Rounds of 6 50 11:30am – 24 hours Lunch Rounds 20 3:00pm PM Break Buffet 150 5:00pm – 24 hours Plenary Session AV set-up Rounds or Crescent Rounds 1200 5:00pm – 24 hours 4 Breakouts AV set-up Crescent Rounds 35-50 each 5:00pm – 24 hours 8 Breakouts – AV set-up Crescent Rounds 75-100 each 5:00pm – 24 hours 4 Breakouts – AV set-up Classroom or Crescent Rounds 125-150 each Wednesday Day 3 24 hours Breakfast Buffet 350 24 hours AM Break Buffet 350 24-hours Plenary and Lunch (Ballroom) Crescent Rounds or Rounds 1100 24 hours PM Break Buffet 1000 24 hours 4 Breakouts Crescent 35-50 each Rounds 24 hours 0 Xxxxxxxxx Xxxxxxxx Xxxxxx 00-000 each 24 hours 4 Breakouts Classroom or Crescent Rounds 125-150 each Thursday Day 4 24 hours Breakfast Buffet 1000 24 hours AM Break Buffet 1000 24-hours Plenary (Ballroom) Crescent Rounds or Rounds 1200 24-hour hold Lunch (can be in the same space as morning plenary) Rounds of 10 1200 24 hours PM Break Buffet 1000 24 hours 4 Breakouts Crescent Rounds 35-50 each 24 hours 0 Xxxxxxxxx Xxxxxxxx Xxxxxx 00-000 each 24 hours 4 Breakouts Classroom or Crescent Rounds 125-150 each 5:0pm – 8pm Leadership Gathering with Chief Justice Buffet (reception style) 450 (flow) Friday Day 5 24 hours Breakfast Buffet 450 2...
Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Table 1: Date Time Function Location Set Up Expected Attendance Date1 – 4 3pm – 24hours Staff Office Conference 4 3pm – 24 hours AV Storage n/a 4 3pm – 24 hours Breakout #1 Crescent Rounds 40 Date 2 -4 7am – 24 hours Faculty/ Hospitality Office Conference 4 7am – 24 hours General Session Crescent Rounds 70 Date 3 7am – 24 hours Breakout #2 Crescent Rounds 20 7am – 24 hours Breakout #3 Conference 10 7am – 24 Breakout #4 Conference 10 Date Time Function Location Set Up Expected Attendance hours 7am – 24 hours Breakout #5 Conference 10 Date 2 – 4 7am- 24 hours Breakfast Buffet/ Rounds 30 - 70 7am – 24 hours Am Break Buffet 70 Date 2 -3 7am – 24 hours Lunch Rounds 30 - 70 7am – 24 hours PM Break Buffet/ Rounds 70
Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Table 1: Date Time Function Location Set Up Expected Attendance Date 2 12:00 pm – 24 hour hold Staff Office Conference 5 12:00 pm – 24 hour hold AV Storage empty Date 3 24 hour hold Staff Office Conference 5 24 hour hold AV Storage empty 8:00am – 24hour hold Faculty Room Conference 5 6:30am – 5:00pm Registrati on 2 8’ tables, chair, wastebasket flow 6:30am – 24 hour hold General Session Crescent Rounds of 5-6 Head table for 10 on Stage, Standing 100 Date Time Function Location Set Up Expected Attendance Podium 6:00am – 24 hour hold Breakout #1 Crescent Rounds of 5-6, Head table for 3 50 6:00am – 24 hour hold Breakout #2 Crescent Rounds of 5-6, Head table for 3 50 11:30am – 2:00pm Lunch Rounds of 8 Head table for 10 on Stage, Standing Podium 110 Date 4 24 hour hold – 5:00pm Staff Office Conference 5 24 hour hold – 5:00pm AV Storage empty 8:00am – 2:00pm Faculty Room Conference 5 6:30am – 2:00pm Registrati on 2 8’ tables, chair, wastebasket flow 6:30am – 2:00pm General Session Crescent Rounds of 5-6 Head table for 10 on Stage, Standing Podium 100 6:00am – 2:00pm Breakout #1 Crescent Rounds of 5-6, Head 50 Date Time Function Location Set Up Expected Attendance table for 3 6:00am – 2:00pm Breakout #2 Crescent Rounds of 5-6, Head table for 3 50
Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Table 1: Date Time Function Location Set Up Expected Attendance Date2, April 29, 2014 7:00am – 5:00pm General Xxxxxxx Xxxxxxxx Xxxxxx 00-00 Xxxx0, April 30, 2014 7:00am – 5:00pm General Session Crescent Rounds 30-40 9:00am – 2:00pm Breakout 1 Conference 5-7 9:00am – 2:00pm Breakout 2 Conference 5-7 9:00am – 2:00pm Breakout 3 Conference 5-7
Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Table 1: Date Time Function Location Set Up Expected Attendance Sunday, January 5, 2014 12:00- 8:00pm Faculty Meeting Conference 6 Sunday, January 5, 2014 12:00- 8:00pm Faculty Meeting Conference 6