Sensitive Information in Fax Transmissions Sample Clauses

Sensitive Information in Fax Transmissions. For any Information Systems authorized to send or receive PHI in fax transmissions, the recipient must be authorized, the fax-capable machine located in a locked room or other secure Facility, fax preset/speed-dial numbers must be checked for accuracy at least annually and whenever cause to believe the number is inaccurate or no longer accurate arises. Outgoing fax transmissions must use a cover sheet that explicitly provides guidance to the recipient that includes a notification of the sensitivity of the data and the need for protection, and a notice to unintended recipients to telephone or reply to the sender (collect if necessary) to report the disclosure and confirm destruction of the information.