Open Personnel File. A complete, official personnel file for each teacher will be maintained in the administration office. Personnel files include public and private records of an individual’s personal and professional characteristics, experience, and performance. Any data of a statistical nature, which is currently kept elsewhere need not be incorporated into the official personnel file. No material derogatory to a teacher’s conduct or character shall be placed in his/her file unless that teacher has had the opportunity to read and respond to the material first. Official complaints or criticisms, which have not been made known to the individual, cannot be placed in the individual’s personnel file or be considered in personnel decisions. No anonymous letters or materials are to be included in the personnel file. Persons authorized to have access to personnel files are limited to administrators, Board members, the individual teacher, and written authorized agents of the administration, Board members, or individual teachers. The individual privacy rights as per law shall be respected in the use of personnel files in any arbitration, court or administrative hearing. It is understood that clerical personnel will have access to personnel files to perform routine duties. Teachers will have access to all material in their personnel file excluding information the teacher has agreed to keep confidential from him/herself, i.e. college placement files. Such requests shall be honored within two (2) working days and the file will be made available to the teacher.
Appears in 6 contracts
Samples: Collective Bargaining Agreement, Collective Bargaining Agreement, Collective Bargaining Agreement
