Official videoconferencing and webcam use for educational purposes Sample Clauses

Official videoconferencing and webcam use for educational purposes. The school acknowledges that videoconferencing is a challenging activity with a wide range of learning benefits. Preparation and evaluation are essential to the whole activity. • All videoconferencing equipment will be switched off when not in use and where appropriate, not set to auto answer. • Equipment connected to the educational broadband network will use the national E.164 numbering system and display their H.323 ID name. • External IP addresses will not be made available to other sites. • Videoconferencing contact details will not be posted publically. • Video conferencing equipment will be kept securely and, if necessary, locked away when not in use. • School videoconferencing equipment will not be taken off school premises without permission. • Staff will ensure that external videoconference opportunities and/or tools are suitably risk assessed and will ensure that accounts and systems used to access events are appropriately safe and secure. Users • Pupils will ask permission from a teacher before making or answering a videoconference call or message. • Videoconferencing will be supervised appropriately for the pupils’ age and ability. • Parents and carers consent will be obtained prior to children taking part in videoconferencing activities. • Video conferencing will take place via official and approved communication channels following a robust risk assessment. • Only key administrators will be given access to videoconferencing administration areas or remote control pages. • Unique log on and password details for the educational videoconferencing services will only be issued to members of staff and kept secure. Content • When recording a videoconference lesson, written permission will be given by all sites and participants. The reason for the recording must be given and the recording of videoconference should be clear to all parties at the start of the conference. Recorded material will be stored securely. • If third party materials are to be included, the school will check that recording is acceptable to avoid infringing the third party intellectual property rights. • The school will establish dialogue with other conference participants before taking part in a videoconference. If it is a non-school site the school will check that they are delivering material that is appropriate for the class.
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