Common use of Conditions of Hire Clause in Contracts

Conditions of Hire. Agreements with Age Connects Morgannwg for the hire of space at Cynon Linc or any part thereof (“the Premises”) are subject to these Terms and Conditions of Hire (“the Hire Conditions”). UNDERTAKING OF THE HIRER The Hirer undertakes to ensure that they understand the Hire Conditions. SUPERVISION BY THE HIRER The Hirer undertakes to be present, or arrange for sufficient adult representatives to be present, throughout the hiring to ensure compliance with the provisions and stipulations contained or referred to in these Hire Conditions and any relevant licenses. RESPONSIBILITY OF THE HIRER The Hirer shall be responsible during the period of hire for: – Being familiar with, and complying with, the guides provided for the use of the Premises Ensuring that the Premises are kept secure for the duration of the hire Supervision of the use of the Premises and the care of its fabric and contents Ensuring that the purpose and conduct of the hire does not disrupt the use of any other room hired by other persons Ensuring that the Premises including public areas are left clean and tidy with rubbish removed from the rented space at the end of the hire. If we are required to undertake a deep clean of the rented space after your booking, you accept you will be held liable for the full amount incurred in doing so and will be invoiced for any work undertaken in respect of such cleaning. Ensuring that all equipment, chairs and tables have been returned to their original positions safely, the Premises are cleared of people, all lights switched off, and the rented space secured. Ensuring that any temporary fittings and fixtures comply with Health and Safety guidance, and in particular ensuring that any decorations used are not a fire hazard. Ensuring that any equipment or electrical appliances brought onto the Premises and used there shall be certified safe (XXX Tested) and in good working order and used in a safe manner. Ensuring that no animals (including birds), except assist dogs are brought into the building, without written permission of the management on the occasion of a special event or hire agreed to by the management FIRE REGULATIONS The Hirer shall: Ensure that the “Emergency Exit” signs are kept illuminated and not obscured. Ensure that the Fire Brigade is called to any outbreak of fire, however slight, and details given to the management. Prior to the start of an event indicate the fire exits and Evacuation Meeting Place to the persons attending the event. The Evacuation Meeting Place is outside the rear gates for the back of the building and on the pavement to the front of the building No person may re-enter the building without the permission of the Fire Brigade.

Conditions of Hire. Agreements with Age Connects Morgannwg for the hire of space at Cynon Linc or any part thereof (“the Premises”) are subject to these Terms This agreement is a binding contract between you personally, as Hirer, and Calstock Arts Community Interest Company. Specific Conditions of Hire (“the Hire Conditions”). UNDERTAKING OF THE HIRER Hire: Hirer’s Responsibilities:  Keys: The Hirer undertakes must be at The Old Chapel at the time agreed to ensure that they understand accept keys and remain at the Hire Conditions. SUPERVISION BY THE HIRER The Hirer undertakes to be present, or arrange for sufficient adult representatives to be present, throughout the hiring to ensure compliance with the provisions and stipulations contained or referred to in these Hire Conditions and any relevant licenses. RESPONSIBILITY OF THE HIRER The Hirer shall be responsible during the period of hire for: – Being familiar with, and complying with, the guides provided for the use of the Premises Ensuring that the Premises are kept secure for the duration of the hire Supervision of the use of the Premises and the care of its fabric and contents Ensuring that the purpose and conduct of the hire does not disrupt the use of any other room hired by other persons Ensuring that the Premises including public areas are left clean and tidy with rubbish removed from the rented space at venue until the end of the hiresession to hand the keys over as arranged. If we are required to undertake a deep clean of the rented space after your booking, you accept you will be held liable for the full amount incurred in doing so and will be invoiced for any work undertaken in respect of such cleaning. Ensuring that all equipment, chairs and tables have been returned to their original positions safely, the Premises are cleared of people, all lights switched off, and the rented space secured. Ensuring that any temporary fittings and fixtures comply with Health and Safety guidance, and in particular ensuring that any decorations used are not a fire hazard. Ensuring that any equipment or electrical appliances brought onto the Premises and used there shall be certified safe (XXX Tested) and in good working order and used in a safe manner. Ensuring that no animals (including birds), except assist dogs are brought into the building, without written permission of the management on the occasion of a special event or hire agreed to by the management FIRE REGULATIONS The Hirer shall Licenses: Ensure that the “Emergency Exit” signs terms and conditions of any necessary licenses and special conditions (alcohol, performing rights, fire regulations etc.) are kept illuminated strictly adhered to, and to ensure that the premises are only used for the purpose specified in the booking contract. The premises may not obscuredbe sub-let to any other user.  Lighting: Ensure the outside overhead front door light is on at all times from sunset onwards.  Damage: Be responsible for reporting and paying for the making good of any damage caused during the hire period. This includes the building, its fixtures, fittings, furniture, equipment and surrounding grounds.  Smoking: Ensure the no smoking policy inside the building is strictly adhered to. Outside smoking must be accessed via the Xxxxx Room Fire Doors, and the adjacent area used for this purpose. The front entrance must not be used for this purpose to comply with the terms of our licence. Noise: Ensure that the Fire Brigade noise levels are maintained within environmental health guidelines, i.e. noise shall not emanate from the premises such as to cause people in the neighbourhood to be unreasonably disturbed. Noise level shall not exceed above the permitted lever of 96 decibels. Additionally, music of any kind is called prohibited after 10.30pm unless a license is requested from the Management Committee in advanced. The Hirer is responsible to ensure any outbreak of fire, however slight, music or entertainment provided by a second party also signs and details given agrees to the managementthese restrictions. Prior The Hirer is asked to the start of an event indicate the fire exits and Evacuation Meeting Place to the ensure that all persons attending the eventfunction show consideration to our neighbours, by arriving at and leaving the Old Chapel quietly. The Evacuation Meeting Place Any outside drinking in accordance with our license is outside prohibited. Anyone needing to have an external break will do so via the rear gates for Xxxxx Rooms in a quite and orderly manner, and use the back of the building and on the pavement to the front of the building No person may re-enter the building without the permission of the Fire Brigadeadjacent area.

Conditions of Hire. Agreements Igloodivine quotation for hire charges is made on the assumption that the site on which the equipment is to be erected or to which goods are to be delivered is; * Flat level firm ground with Age Connects Morgannwg easy access for heavy motor transport and that the area for the hire of space at Cynon Linc or any part thereof (“the Premises”) are subject to these Terms and Conditions of Hire (“the Hire Conditions”). UNDERTAKING OF THE HIRER The Hirer undertakes to ensure that they understand the Hire Conditions. SUPERVISION BY THE HIRER The Hirer undertakes igloo to be present, or arrange for sufficient adult representatives to be present, throughout sited is at least the hiring to ensure compliance with the provisions and stipulations contained or referred to in these Hire Conditions and any relevant licenses. RESPONSIBILITY OF THE HIRER The Hirer shall be responsible during the period of hire for: – Being familiar with, and complying with, the guides provided for the use dimensions of the Premises Ensuring that igloo and where possible an additional 0.5m all around to allow for guy ropes where necessary and access * Has no drain pipes, cables or other services buried beneath the Premises are kept secure for surface or otherwise concealed. Should the duration site not comply with these requirements, igloodivine may in its discretion either terminate the contract or the hirer will make additional hire charges. Any cancellation made by Igloodivine due to the above conditions not being met, will result in any refund being less all expenses equating to at least 25% of the hire Supervision of the use of the Premises and the care of its fabric and contents Ensuring that the purpose and conduct of the hire does not disrupt the use of any other room hired by other persons Ensuring that the Premises including public areas are left clean and tidy with rubbish removed from the rented space at the end total cost of the hire. If we are required Igloodivine shall not be liable to undertake a deep clean the hirer for any loss, damage or expense resulting from such termination of the rented space after your booking, contract. Should you accept you will be held liable have any concerns regarding the site for the full amount incurred igloo or access then please do contact us for other options. * All equipment on hire is to be set up and dismantled by igloodivine and their employees only. * No heating or cooking within igloo other than by electrical appliances or purpose designated butane. * Generators are to be situated away from the igloo with the exhaust facing away. * Barbecue equipment or open fires outside to be placed a minimum of fifteen feet from the igloo and not left unattended whilst in doing so and will use. Please be invoiced for aware of loose embers flying around. * Please do not hang any work undertaken large weight from any of the poles (including people!) without prior permission from ourselves – they are only designed to hold the igloo up not support any weight. * PLEASE NOTE NAKED FLAMES OR SMOKING IS NOT PERMITTED INSIDE THE IGLOOS. * Under no circumstances are Xxx xxxxx/Straw xxxxx permitted inside the igloo when there is coconut matting in place. * All goods hired are charged whether used or not. * Igloodivine reserves the right to terminate the booking without notice if there is a breach of conditions. * Maximum length of hire is 2 days, unless agreed by igloodivine Liability: Whether the site complies with the foregoing requirements listed in 2 above or not, igloodivine shall not be under any liability whatsoever to make good any damage to the site nor shall the igloodivine be under any liability whatsoever in respect of damage to drains, pipes or cables or other services buried under the site or otherwise concealed or any consequential loss resulting from such cleaning. Ensuring that all equipmentdamage unless an accurate plan showing the precise position of such drains, chairs and tables pipes or cables or other services shall have been returned supplied to their original positions safely, the Premises are cleared of people, all lights switched off, and the rented space secured. Ensuring that any temporary fittings and fixtures comply with Health and Safety guidance, and in particular ensuring that any decorations used are not a fire hazard. Ensuring that any equipment or electrical appliances brought onto the Premises and used there shall be certified safe (XXX Tested) and in good working order and used in a safe manner. Ensuring that no animals (including birds), except assist dogs are brought into the building, without written permission of the management on the occasion of a special event or hire agreed to by the management FIRE REGULATIONS The Hirer shall: Ensure that the “Emergency Exit” signs are kept illuminated and not obscured. Ensure that the Fire Brigade is called to any outbreak of fire, however slight, and details given to the management. Prior to the start of an event indicate the fire exits and Evacuation Meeting Place to the persons attending the event. The Evacuation Meeting Place is outside the rear gates for the back of the building and on the pavement to the front of the building No person may re-enter the building without the permission of the Fire Brigadeigloodivine.

Conditions of Hire. Agreements with Age Connects Morgannwg for It is the hire responsibility of space at Cynon Linc or any part thereof (“the Premises”) are subject hirer to meet the following ‘Conditions of Hire’ whilst using this facility. Any breach of these Terms and Conditions of Hire (“may lead to the hirer not having access to the facility for future bookings. Hirers Responsibility • Two copies of the Hire Conditions”Agreement must be completed and signed prior to the booking (one copy is forwarded to Council and one copy retained by the hirer). UNDERTAKING OF THE HIRER The Hirer undertakes person signing the agreement must be over 21 years of age. • Where the hirer intends to ensure that they understand use the Hire Conditions. SUPERVISION BY THE HIRER The Hirer undertakes facility to be present, or arrange provide programs/activities for sufficient adult representatives to be present, throughout people under the hiring to ensure compliance with the provisions and stipulations contained or referred to in these Hire Conditions and any relevant licenses. RESPONSIBILITY OF THE HIRER The Hirer shall be responsible during the period age of hire for: – Being familiar with, and complying with18 years, the guides provided hirer shall provide sufficient and competent adult supervision at all times and is responsible for all participants’ behaviour. • Ensure the facility is left in a clean and tidy condition. All rubbish generated from the use of the Premises Ensuring that Pavilion is to be removed by the Premises are kept secure for hirer. Hirers will be on-charged the duration cleaning costs if the pavilion is not cleaned after use. • It is essential to report (as soon as possible) any damage and/or vandalism to the pavilion. Cleaning and Amenities Requirements It is the responsibility of the hire Supervision of hirer to ensure the use of the Premises and the care of its fabric and contents Ensuring that the purpose and conduct of the hire does not disrupt the use of any other room hired by other persons Ensuring that the Premises including public areas are facility is left in a clean and tidy with state. Failure to do so may result in additional cleaning charges and/or suspension of future use of our facilities. Duties include • Dispose of all rubbish removed in the provided bins. If rubbish exceeds the supplied bin, the hirers must remove excess from the rented space at premises. • All surfaces, including tables, chairs, and sinks are to be wiped clean. • Vacuum and mop the end of kitchen floors. • Stack all chairs and tables in the hirespecified storage area. If we • Toilets and foyer spaces are to be left in a clean and tidy state. Hirers are required to undertake bring their own cleaning equipment e.g. garbage bags, sponges, surface sprays, tea towels, broom, vacuum, mop. Public Liability Insurance All hirers must provide evidence on request of public liability insurance for a deep clean minimum of $10 million. • If the hirer does not have their own public liability insurance further information may be obtained by contacting their own insurance advisor and/or Local Community Insurance Services on 1300 853 800 or Local Community Insurance • Dependant on the type of activity, Council may at its sole discretion require the hirer to: o Provide a satisfactory risk management plan o Traffic management plan o Security plan o Any other information it believes is relevant to the hire of the rented space. Failure to provide the required information, may result in the booking being cancelled. Access to Public Amenities • Laurimar Recreation Reserve play space after your bookingis a popular spot for children’s birthday parties and community celebrations, you accept you will be held liable for the full amount incurred in doing so and will be invoiced for any work undertaken in respect of such cleaning. Ensuring that all equipmenttherefore, chairs and tables have been returned hirers wanting to their original positions safely, the Premises are cleared of people, all lights switched off, and the rented space secured. Ensuring that any temporary fittings and fixtures comply with Health and Safety guidance, and in particular ensuring that any decorations used are not a fire hazard. Ensuring that any equipment or electrical appliances brought onto the Premises and used there shall be certified safe (XXX Tested) and in good working order and used in a safe manner. Ensuring that no animals (including birds), except assist dogs are brought into the building, without written permission of the management on the occasion of a special event or hire agreed to by the management FIRE REGULATIONS The Hirer shall: Ensure that the “Emergency Exit” signs are kept illuminated and not obscured. Ensure that the Fire Brigade is called to any outbreak of fire, however slight, and details given gain access to the management. Prior public access toilets located at the Pavilion will need to the start of an event indicate the fire exits and Evacuation Meeting Place to the persons attending the event. The Evacuation Meeting Place is outside the rear gates make a formal booking for the back of the building and on the pavement to the front of the building No person may re-enter the building without the permission of the Fire Brigadeamenities use.

Conditions of Hire. Agreements with Age Connects Morgannwg for the hire of space at Cynon Linc or any part thereof (“the Premises”) are subject to these Terms and Conditions of Hire (“During the Hire Conditions”). UNDERTAKING OF THE HIRER The Hirer undertakes to ensure that they understand the Hire Conditions. SUPERVISION BY THE HIRER The Hirer undertakes to be present, or arrange for sufficient adult representatives to be present, throughout the hiring to ensure compliance with the provisions and stipulations contained or referred to in these Hire Conditions and any relevant licenses. RESPONSIBILITY OF THE HIRER Period; The Hirer shall be responsible during for the period safe keeping of hire for: – Being familiar withall contents, fixtures and complying withfittings, including floors and carpets within the guides provided Hall. The Hirer shall be responsible for the security of the Hall, ensuring that all doors, emergency doors and windows are secured and/or locked (as appropriate) if the Hall is left unoccupied. The Hirer must make all reasonable efforts to ensure that no nuisance is caused to neighbours or adjoining landowners and that no breach of any law takes place. Under no circumstances are fireworks to be used either inside or outside the village hall. All food preparation must be restricted to the kitchen. Under no circumstances shall barbecues, roasting spits or any other form of cooking equipment be used anywhere else in the building. If prior permission is gained use of such equipment may be allowed in the car park. If the Hirer intends to make use of an outside bar provider it should be noted that the bar facilities shown on the attached plan are the property of our nominated Licensed Victualler and as such not available for the use of third parties. All spillages must be cleared immediately. This is especially important in the Premises Ensuring main hall as the timber floor is easily stained. The barrier to the car park was down and locked on arrival it must closed and locked upon leaving. It must be locked in either the closed or the raised position (use the chain at the base when raised). Under no circumstances should the barrier be left unlocked and free to move. As of 1st July 2007 the Health Xxx 0000 designates the Hall as smoke free premises, meaning that smoking anywhere within the Premises are kept secure Hall is a criminal offence. As the person responsible for the duration Hall during the Hire Period, the Hirer is required by law to enforce the smoke free status of the Hall. It may help to explain to an offending smoker that both they and the Hirer are liable to be fined or prosecuted for violation of the law. Bouncy Castles — Liability for injury or damage caused to any persons or property during the hire period due to the use of Bouncy Castles (or similar entertainment equipment of that ilk) rests entirely with the Hirer. Xxxxxx Village Hall takes no responsibility whatsoever for the use or storage of any such equipment on the premises. Any damage caused by the Hirer, their employees, guests. caterers, entertainers or any third party associated with the Hirer will be the sole responsibility of the Hirer. As such the cost of any rectification and/or replacement deemed necessary by the Trustees shall be borne in full by the Hirer. The Trustees must be informed of any such damage as soon as reasonably possible after the completion of the hire Supervision period and in any case within 72 hours of the use of the Premises and the care of its fabric and contents Ensuring that the purpose and conduct completion of the hire does not disrupt period. It is the use responsibility of the Hirer to ensure that any other third parties associated with the Hirer are made aware of the relevant terms and conditions of this hire agreement. The Hirer must ensure clear access to disabled toilet facilities. A sign in the main room hired by other persons Ensuring that defines the Premises including public areas are left clean and tidy with rubbish removed from the rented space at required passageway. At the end of the hire. If we are required to undertake a deep clean of Hire Period: The Hirer is responsible for leaving the rented space after your booking, you accept you will be held liable for the full amount incurred in doing so Hall and will be invoiced for any work undertaken in respect of such cleaning. Ensuring that all equipment, chairs and tables have been returned to their original positions safely, the Premises are cleared of people, all lights switched off, and the rented space secured. Ensuring that any temporary fittings and fixtures comply with Health and Safety guidance, and in particular ensuring that any decorations used are not a fire hazard. Ensuring that any equipment or electrical appliances brought onto the Premises and used there shall be certified safe (XXX Tested) and in good working order and used its premises in a safe mannerclean and tidy condition. Ensuring that no animals (including birds), except assist dogs are brought into All rubbish is to be placed in the building, without written permission of the management on the occasion of a special event or hire agreed to by the management FIRE REGULATIONS The Hirer shall: Ensure that the “Emergency Exit” signs are kept illuminated and not obscured. Ensure that the Fire Brigade is called to any outbreak of fire, however slight, and details given to the management. Prior to the start of an event indicate the fire exits and Evacuation Meeting Place to the persons attending the event. The Evacuation Meeting Place is waste skip outside the rear gates for the back of the building and on the pavement to the front of the building No person may re-enter the building without the permission of the Fire Brigadekitchen door.

Conditions of Hire. Agreements The INFLATABLES/EQUIPMENT rented, always remain the exclusive property of Totem. The person renting the INFLATABLES/EQUIPMENT shall not at any time alienate, hire out, lend or in any other way deal with Age Connects Morgannwg the INFLATABLES. Please ensure that the INFLATABLE/EQUIPMENT is collected AND returned on time (or a person present to receive and it is deflated and balls bagged (3-in-1 only) 15 minutes prior to collection if delivered by us) otherwise the “on time” fee will be forfeited. Despite the forfeiture, Totem also reserves the right to charge an extra day’s rental if the inflatable is returned later than the agreed time. An overnight fee of R150.00 per inflatable is payable should the hirer wish to have it collected/returned the following morning provided that it is not being hired by another hirer. The INFLATABLE is to be positioned on a flat surface, free of any foreign objects (including dog poo) that could damage it. The latter applies especially to the Gladiator slide, double water slide and Gladiator obstacle to prevent injuries. A ground sheet must be used if placed on any surface other than grass. No FOOTWEAR, FOOD (including sweets and chips), COLD DRINKS, streamers (also can variety), face paint, SHARP OBJECTS OR ANIMALS (especially dogs) are to be allowed on or near the INFLATABLES. To prevent damage to the castle children should not be allowed to hang on the uprights or horizontals except on the Gladiator Obstacle. No CHILDREN ARE ALLOWED TO PLAY WITH OR NEAR THE MOTOR. THE MOTOR MUST NOT BE LEFT OUT IN THE RAIN WHILST OUT ON HIRE. Any damage incurred to the INFLATABLES/EQUIPMENT whilst in possession of The Hirer will be payable by The Hirer. The Hirer accepts that the equipment will only be inspected the day after return at which time damage and liability would be ascertained. Totem do not accept any responsibility for loss, damage or injury to any person/s or property whatsoever. Tent pegs are provided for the hire of space at Cynon Linc or any part thereof (“smaller inflatables and the Premises”) are subject to these Terms and Conditions of Hire (“hirer must ensure that the Hire Conditions”). UNDERTAKING OF THE HIRER inflatable is properly anchored with the tent pegs The Hirer undertakes to ensure that they understand the Hire Conditionselectrical power supply is well earthed and the earth leakage is in full working condition. SUPERVISION BY THE HIRER Totem will not be held responsible if the earth leakage is not fully operational. The Hirer hereby acknowledges that it is necessary to have a responsible adult in attendance to supervise children at all times and undertakes to ensure strict compliance herewith simultaneously indemnifying the owner against any claim that may be present, made against the owner arising out of any damage/injury or arrange otherwise sustained by any person utilizing the INFLATABLES/EQUIPMENT. Totem do not accept any responsibility for sufficient adult representatives adverse weather conditions and the hirer will not be entitled to any refunds or cancellation unless written cancellation has been received 48 hours prior to collection/delivery. No INFLATABLES/EQUIPMENT will be present, throughout released without a copy of the hiring to ensure compliance with the provisions and stipulations contained or referred to in these Hire Conditions and any relevant licenseshirer’s identity document (ID) being on file. RESPONSIBILITY OF THE HIRER The Hirer shall be responsible during has read and understands the period conditions of hire for: – Being familiar withas stated above. Please pay particular attention to clauses 3, 4 5 and complying with, the guides provided 8. Please note that lost balls for the use 3-in-1 castle would be charged at R3.00 per ball, R20.00 per tent peg and replacement of 15 metre hose and sprayers for the Double Water Slide/7m slide at R300.00 and R3500.00 for the loss of the Premises Ensuring that the Premises are kept secure for the duration of the hire Supervision of the use of the Premises boxing gloves respectively. Agreed return date and the care of its fabric and contents Ensuring that the purpose and conduct of the hire does not disrupt the use of any other room hired by other persons Ensuring that the Premises including public areas are left clean and tidy with rubbish removed from the rented space at the end of the hire. If we are required to undertake a deep clean of the rented space after your booking, you accept you will be held liable for the full amount incurred in doing so and will be invoiced for any work undertaken in respect of such cleaning. Ensuring that all equipment, chairs and tables have been returned to their original positions safely, the Premises are cleared of people, all lights switched off, and the rented space secured. Ensuring that any temporary fittings and fixtures comply with Health and Safety guidance, and in particular ensuring that any decorations used are not a fire hazard. Ensuring that any equipment or electrical appliances brought onto the Premises and used there shall be certified safe (XXX Tested) and in good working order and used in a safe manner. Ensuring that no animals (including birds), except assist dogs are brought into the building, without written permission of the management on the occasion of a special event or hire agreed to by the management FIRE REGULATIONS The Hirer shalltime: Ensure that the “Emergency Exit” signs are kept illuminated and not obscured. Ensure that the Fire Brigade is called to any outbreak of fire, however slight, and details given to the management. Prior to the start of an event indicate the fire exits and Evacuation Meeting Place to the persons attending the event. The Evacuation Meeting Place is outside the rear gates for the back of the building and on the pavement to the front of the building No person may re-enter the building without the permission of the Fire Brigade.Date:

Conditions of Hire. Agreements with Age Connects Morgannwg for It is the hire responsibility of space at Cynon Linc or any part thereof (“the Premises”) are subject hirer to meet the following ‘Conditions of Hire’ whilst using this facility. Any breach of these Terms and Conditions of Hire (“may lead to the hirer not having access to the facility for future bookings. Hirers Responsibility • Two copies of the Hire Conditions”Agreement must be completed and signed prior to the booking (one copy is forwarded to Council and one copy retained by the hirer). UNDERTAKING OF THE HIRER The Hirer undertakes person signing the agreement must be over 21 years of age. • Where the hirer intends to ensure that they understand use the Hire Conditions. SUPERVISION BY THE HIRER The Hirer undertakes facility to be present, or arrange provide programs/activities for sufficient adult representatives to be present, throughout people under the hiring to ensure compliance with the provisions and stipulations contained or referred to in these Hire Conditions and any relevant licenses. RESPONSIBILITY OF THE HIRER The Hirer shall be responsible during the period age of hire for: – Being familiar with, and complying with18 years, the guides provided hirer shall provide sufficient and competent adult supervision at all times and is responsible for all participants’ behaviour. • Ensure the facility is left in a clean and tidy condition. All rubbish generated from the use of the Premises Ensuring that Pavilion is to be removed by the Premises hirer. Hirers will be on-charged the cleaning costs if the pavilion is not cleaned after use. • It is essential to report (as soon as possible) any damage and/or vandalism to the pavilion. Cleaning and Amenities Requirements It is the responsibility of the hirer to ensure the facility is left in a clean and tidy state. Failure to do so may result in additional cleaning charges and/or suspension of future use of our facilities. Duties include • Dispose of all rubbish in the provided bins. If rubbish exceeds the supplied bin, the hirers must remove excess from the premises. • All surfaces, including tables, chairs, and sinks are kept secure to be wiped clean. • Vacuum and mop the kitchen floors. • Stack all chairs and tables in the specified storage area. • Toilets and foyer spaces are to be left in a clean and tidy state. Hirers are required to bring their own cleaning equipment e.g. garbage bags, sponges, surface sprays, tea towels, broom, vacuum, mop. Public Liability Insurance All hirers must provide evidence on request of public liability insurance for a minimum of $10 million. • If the duration hirer does not have their own public liability insurance further information may be obtained by contacting their own insurance advisor and/or Local Community Insurance Services on 1300 853 800 or Local Community Insurance • Dependant on the type or size of the hirer, Council may at its sole discretion require the hirer to: o Provide a satisfactory risk management plan o Traffic management plan o Security plan o Any other information it believes is relevant to the hire of the space. Failure to provide the required information, may result in the booking being cancelled. Bookings • All space allocated to regular hirers is until 31 December each year. • Hirers who wish to continue their regular booking using the Community Pavilion will need to submit an Expression of Interest for each year. • Allocation of space for any one regular program will not exceed eight hours in any given week per allocated space unless prior approval is granted by Council. • Allocations of the Waterview Community Pavilion will be informed by gender equity and inclusivity policies and principles. • Applications for additional hours must be submitted in writing to the Sports Coordination team. • The Sports Coordination Team will review and approve all applications on an case by case basis. The signatory of the hire Supervision of agreement must be the person responsible for supervising the use of the Premises facility. Please complete the Booking Information Community Pavilion Hire Form via the City of Whittlesea website. Hirers will receive confirmation of requested booking, once it has been received and the care of its fabric and contents Ensuring that the purpose and conduct reviewed. Paper copies of the hire does not disrupt booking request form can also be completed and are located at Council’s offices: Westfield Plenty Valley City of Whittlesea Xxxxx 0, Xxxx XX0 000 XxXxxxxx Xxxx MILL PARK VI C 3083 Cancellation of bookings Casual Hire Individuals or groups must provide a minimum of seven days’ notice in writing prior to the use booking to avoid forfeit of any other room hired by other persons Ensuring that the Premises including public areas are left clean and tidy with rubbish removed from the rented space at the end of the hirefees. If we Regular Hire Regular hirers are required to undertake provide a deep clean minimum of 48 hours’ notice in writing with a maximum of six cancellations per calendar year free of charge. If 48 hours written notice is not provided, the fees and/or bond will be forfeited. Availability Bookings are available: Monday: 1.00pm until 3.00pm Tuesday-Thursday: 9am until 3.00pm Friday: 9am until 1.00pm Casual Hire Functions are required to end 30 minutes before the above times to allow for set-down and cleaning. All equipment must be turned off and guests vacated from the premises. Regular Hire Patrons and hirers attending regular bookings are required to vacate the premises no later than the above stated times. Hire Fees Casual Hire Casual hire fees are due and payable within 14 days from the date of the rented space after your booking, you accept you will be held liable for the full amount incurred in doing so and will be booking request. Regular Hire Regular hire fees are invoiced for any work undertaken in respect of such cleaningon a monthly basis. Ensuring that all equipment, chairs and tables have been returned to their original positions safely, the Premises Invoices are cleared of people, all lights switched off, and the rented space secured. Ensuring that any temporary fittings and fixtures comply with Health and Safety guidance, and in particular ensuring that any decorations used are not a fire hazard. Ensuring that any equipment or electrical appliances brought onto the Premises and used there shall be certified safe (XXX Tested) and in good working order and used in a safe manner. Ensuring that no animals (including birds), except assist dogs are brought into the building, without written permission payable within four weeks of the management on the occasion of a special event or hire agreed to by the management FIRE REGULATIONS The Hirer shall: Ensure that the “Emergency Exit” signs are kept illuminated and not obscured. Ensure that the Fire Brigade is called to any outbreak of fire, however slight, and details given to the management. Prior to the start of an event indicate the fire exits and Evacuation Meeting Place to the persons attending the event. The Evacuation Meeting Place is outside the rear gates for the back of the building and on the pavement to the front of the building No person may re-enter the building without the permission of the Fire Brigadeinvoice date.