Regular Hirers. If your organisation or community group makes repeat bookings at the Pavilion, and you have proven to be a responsible hirer, the parish council may waive the need for you to pay a deposit. All bookings must still be made via Hallmaster. Commercial hirers intending to make regular bookings eg more than twice per month, should contact the council to discuss their requirements.
Regular Hirers. If The Hirer wishes to cancel a Booking such cancellations must be advised to The Caretaker in writing, via email. Cancellation shall be effective, final and binding on the working day on which The Caretaker receives written notice of cancellation (the ‘Cancellation Date’). The Caretaker works office hours but email cancellations sent outside of office hours will be accepted, based on the date and time of sending. Any postponement of any Event shall be considered as a cancellation unless a future date is agreed. • We require seven (7) days’ notice of the cancellation of your Booking. Any cancellations made after this time will be charged for in full. o Termination of all activity notice periods are covered below. • Any room Bookings not cancelled will be charged for, even if the room was not used. We cannot waive any fees for cancellations that were not communicated with The Caretaker for example if the Booking was not used due to half term but not cancelled in writing via email. • It is the responsibility of The Hirer to ensure all Bookings on the Hallmaster system are accurate and up to date. • We will not waive charges for cancellations as a direct result of COVID. Cancellations related to COVID, made within the seven (7) day notice period will now be subject to the standard cancellation terms.
Regular Hirers. If the hire is on a regular basis: The Lettings Secretary must be informed if the person in charge of a Group changes so that our records are updated and the new Group Leader is provided with a copy of these Terms and Conditions. If the Key Holder changes on a long term basis the Lettings Secretary must be informed. This is a requirement of our Insurers and for security purposes. P 2 of 2
Regular Hirers. Hire charges will be calculated and invoiced in advance as per the Direct Debit schedule. Northside uses Ezidebit as the direct debit agent. Processing days for direct debits are as indicated in the direct debit schedule provided to regular hirers.
Regular Hirers. Northside requires a minimum of 30 days written notice (email acceptable) to cancel any booking. In the event of cancellation with less than 30 days’ notice, the hirer will be required to pay 100% of the hire charges.
Regular Hirers. 27.1. Those deemed by HVH to be ‘regular hirers’, can enter into a Hiring Agreement that remains effective for 12 months from the date of signing rather than having to make separate agreements for each event. At the end of that period, application can be made to extend the Agreement by the simple expedient of an exchange of emails and providing any revised documentation that is required.
Regular Hirers. 3.3.1 Hire charges will be calculated and invoiced one month in advance.
