Meetings, votes et secretariat Sample Clauses

Meetings, votes et secretariat. The Executive Committee meets at least once per year through convocation from its president. This meeting can take place through digital means. Any deliberations will be considered valid only if at least half the Members are present or represented. If this quorum is not reached, the president can call a second meeting within thirty (30) days, that will be able to have valid deliberations no matter the number of present or represented members. The convocation will need to be sent at least fourteen (14) days before the meeting, and can be sent through digital means. The order of the day and related documents need to be sent at least seven (7) days prior to the meeting, and can be sent through digital means. Each member of the Executive Committee hold one vote. In case of a tie vote, the president’s vote is preponderant. The Inria Foundation provides the secretariat for the meeting. They also distribute the minutes within twenty one (21) days following the meeting. Any comments with regards to those minutes should be addressed to the Inria Foundation within twenty one (21) days following their distribution. In the absence of comments, those minutes shall be considered applied. The president can invite any person they deem capable of contributing to the debates. These guests do not have the right to vote. The president can request through digital means that the members of the Executive Committee cast a vote on any subject considered useful for the proper operation of the Consortium. Members of the Executive Committee have seven (7) days to vote. The vote will only be considered valid if at least half the members have stated their choice.