Common use of Maintenance of Documents Clause in Contracts

Maintenance of Documents. All Project documents and any other report of records which Developer is required to prepare and/or provide to GLO pursuant to this Agreement and Regulations must be retained for the periods set out in the CDBG Regulations, or if no specific period is set out, for three (3) years after the end of the Term, or as otherwise specified by law or required by the GLO. All project documents shall at all times be kept separate and identifiable from any other business of Developer which is unrelated to the Property, and shall be maintained in compliance with the CDBG Regulations and any other requirements of the State of Texas, in a reasonable condition for proper audit and subject to examination and photocopying during business hours by representatives of the GLO, HUD, or the United States Comptroller General. Developer agrees and acknowledges that any and all Project Documents are confidential in nature. Developer agrees not to disclose the Project Documents or any of the terms, provisions, or conditions thereof, or any information that is deemed confidential under federal law or state law related to tenants’ or applicants’ income, social security number, employment status, disability, or other related matters to any party outside of Owner’s organization, except as otherwise expressly required in this Agreement or by the CDBG Regulations or CDBG Single Family Rental Housing Guidelines, or to auditors as required by third party financing, or to a professional management agent for the Project. Developer further agrees that, within its organization, the Project Documents and their confidential information will be disclosed and exhibited only to those persons within Developer’s organization whose position and responsibilities make such disclosure necessary.