Conflict escalation. If there is a conflict between a Committee’s co-chairs, such matter will be escalated to the Executive Director of the Council. Acts by a Committee • Co-chairs will strive to ensure all Committee decisions are made by consensus. • For any vote by a Committee, each Committee member will have one vote, exercised by its respective Delegate (or Alternate Delegate). • At all meetings of a Committee, the number of Delegates or Alternative Delegates representing a majority of the Committee members (excluding any Committee members who have Inactive Status) shall constitute a quorum for the transaction of business. • Except as otherwise specifically provided in a Committee charter, the act of a majority of the Delegates present at any Committee meeting which a quorum is present shall constitute the act of the Committee. • A Committee member will be deemed to have an “Inactive Status” if such Committee member has not had a Delegate or Alternate Delegate attend the Committee’s two most recent Regular Committee Meetings. • Any Committee member who has an Inactive Status will retain its active status upon its Delegate’s (or Alternate Delegate’s) attendance at a Regular Committee Meeting. • A Committee may also act by the unanimous written consent of the Committee members, excluding any Committee members who have Inactive Status.
Conflict escalation. If there is a conflict between a Committee’s Elected Co-Chairs, such matter will be escalated to the Chair of the Council. Acts by a Committee ● Elected Chairs shall strive to ensure all Committee decisions are made by consensus, only calling a vote to resolve a sustained objection after reasonable efforts are made to find a consensus. ● For any vote by a Committee, each Committee member will have one vote, exercised by its respective Delegate (or Alternate Delegate). ● At all meetings of a Committee, the number of Delegates or Alternate Delegates representing a majority of the Committee members (excluding any Committee members who have Inactive Status) shall constitute a quorum for the transaction of business. ● Except as otherwise specifically provided in a Committee charter, the act of a majority of the Delegates (or Alternate Delegates) present at any Committee meeting, in which a quorum is present, shall constitute the act of the Committee. ● For decisions impacting Hedera policies, delegates shall vote by roll call, e-ballot, or other affirmative indication of intent. ● A Committee member will be deemed to have an “Inactive Status” if such Committee member has not had a Delegate or Alternate Delegate attend the Committee’s two most recent Committee Meetings. ● Any Committee member who has an Inactive Status will retain its active status upon its Delegate’s (or Alternate Delegate’s) attendance at a Committee Meeting. ● A Committee may also act by a majority approval of an electronic ballot sent to all Committee members, excluding any Committee members who have Inactive Status. ● Any committee decision, action, policy, or plan that would involve the spending of Council funds (cash or HBAR) shall require Board approval. Document Change Log Version Date Author Change Description v1.0 July 25, 2023 Xxx Xxxxxxxxx Council members approved the Hedera Committee Policy via e-ballot. v1.1 August 19, 2023 Xxx Xxxxxxxxx Updated per authority granted to Secretary at the Council meeting dated August 9, 2023
