Common use of Reports and Meetings Clause in Contracts

Reports and Meetings. Contractor shall participate in person in meetings as described below and as may be agreed upon between the parties, except when such meetings may be conducted by telephone conference call, videoconference, and/or web conference in WSP’s sole discretion. The Contractor Project Manager and other appropriate Key Personnel shall attend weekly status meetings with the WSP Project Manager and other members of WSP during the Project at times as mutually agreed upon in a Project management plan. These meetings shall follow a preset agenda jointly prepared by the Contractor Project Manager and WSP Project Manager, but will also allow both Contractor and WSP to discuss other issues that may concern either party. Brief written status reports shall be provided by Contractor at least 24 hours prior to these weekly meetings. Status reports shall describe the previous week’s activities, including Deficiencies encountered and their disposition, results of tests, whether or not deadlines were met, and any Deficiencies that may have arisen that need to be addressed before proceeding to the next activities. Also described will be the anticipated activities for the current week and any changes to project risks and risk mitigations. All Reports shall be produced in formats and with the level of detail approved by WSP and delivered in accordance with the terms of this Contract. Contractor shall produce a monthly report summary that compares actual performance by Contractor of the Services (including but not limited to activities related to Deliverables) to budgeted Charges and dates in the Schedule. Contractor shall provide such monthly report summary for such Services to WSP. As requested by WSP, the Contractor Project Manager shall both prepare and assist the WSP Project Manager in preparing special Reports and presentations related to the provision of the System for WSP. The Contractor Project Manager and other Key Personnel shall also provide or produce such Reports or information as are requested by the WSP Project Manager. The Contractor Project Manager or a designee shall attend, at a minimum, quarterly account and work plan review meetings with the WSP Project Manager and at other times as agreed upon by the parties. Contractor senior management and Subcontractor senior management (in Contractor’s discretion) shall meet on a calendar quarterly basis with executives of the WSP for the Contractor Project Manager to report on the status of the Project, progress in completing the Work Plan, issues and risks on the Project, and plans to resolve outstanding issues. During the first six months of the term, the parties shall mutually agree upon when to hold meetings during Maintenance.

Reports and Meetings. Contractor shall produce the Reports and the parties shall participate in person in the meetings as described below and as may be agreed upon between in the partiesSOW in person, except when that such meetings may be conducted by telephone conference call, videoconference, and/or web conference in WSPat AOC’s sole discretion. All Reports shall be produced by Contractor in formats approved by AOC and delivered in accordance with the Schedule and the terms of this Contract. The Contractor Project Manager and other appropriate Key Personnel Staff shall attend weekly status meetings with the WSP AOC Project Manager and other members of WSP AOC’s Project team during the Project at times as mutually agreed upon in a Project management plan. These weekly status meetings shall follow a preset agenda jointly prepared by the Contractor Project Manager and WSP AOC Project Manager, but will also allow both Contractor and WSP AOC to discuss other issues that may concern either party. Brief written status reports shall be provided by Contractor at least 24 hours prior to these weekly meetings. Status reports shall describe the previous week’s activities, including Deficiencies encountered and their disposition, results of tests, whether or not deadlines were met, and any Deficiencies that may have arisen that need to be addressed before proceeding to the next activities. Also described will be the anticipated activities for the current week and any changes to project risks and risk mitigations. All Contractor’s proposed format and level of detail for the status Reports shall be produced in formats and with the level of detail approved by WSP and delivered in accordance with the terms of this Contractsubject to AOC’s approval. Contractor shall produce a monthly report summary that compares actual performance by Contractor of the Services (including but not limited to activities related to Deliverables) to budgeted Charges and dates in the Schedule. Contractor shall provide such monthly report summary for such Services to WSPAOC. As requested by WSPAOC, the Contractor Project Manager shall both prepare and assist the WSP AOC Project Manager in preparing and shall prepare special Reports and presentations related to the provision of the System for WSPProject management. The Contractor Project Manager and other Key Personnel shall also provide or produce such Reports or information as are requested by the WSP Project Manager. The Contractor AOC Project Manager or a designee shall attend, at a minimum, quarterly account and work plan review meetings with regarding the WSP Project Manager and at other times as agreed upon by the partiesProject. Contractor senior management and Subcontractor senior management (in Contractor’s discretion) shall meet on a calendar quarterly basis with executives of the WSP AOC for the Contractor Project Manager to report on the status of the Project, progress in completing the Work Plan, issues and risks on the Project, and plans to resolve outstanding issues. During the first six months of the term, the parties shall mutually agree upon when to hold meetings during Maintenance.