Common use of Non-Suppression Xxxxxxxx Clause in Contracts

Non-Suppression Xxxxxxxx. All non-suppression costs shall be billed and paid in accordance with the terms and conditions of the Supplemental Project Agreement, separate agreement, procurement, or other appropriate written document, executed by the authorized signatories of the involved Parties within their legal authorities. Accounting Records Cooperators must maintain records incident by incident which adequately identify the source and use of funds. These records must contain information pertaining to expense related to each incident, unobligated balances, liabilities outlays or expenditures, and income. Such documents must be made available to each participating Agency upon request. Internal Control Effective control and accountability must be maintained for all federal funds, real and personal property, and other assets. Cooperators must keep effective internal controls to ensure that all federal funds received are separately and properly allocated to each incident and used solely for authorized purposes. Reimbursable Costs Documented costs incurred as the result of an incident are reimbursable. All costs must be reasonable, allowable, and allocable. Costs must be consistently treated as either direct costs or indirect costs. Consistent treatment of costs is a basic cost accounting principle and is specifically required to assure that the same types of costs are not charged as both direct costs and indirect costs. Every effort should be made to classify costs incurred for the same purpose, in like circumstances, consistently as either direct or indirect. Direct Costs: Direct costs are those items of expense specifically identified with the delivery or completion of a project or program. General examples include, but are not limited to, personnel costs (salary and fringe benefits), equipment costs, travel, materials, supplies, and contracts. For the purposes of this Agreement, these may include, but are not limited to the following: • Actual costs directly incurred for “move-up and cover” or “backfill” resources. • Agency costs of individuals assigned to the incident or project for salary, benefits, and overtime including premium pay if and when it is earned according to the policies, laws, and rules governing the employees of the Supporting Agency. • Agency costs for transportation including, but not limited to, airline fees, vehicle rental fees, fuel and oil, and agency established mileage fees. • Agency costs for per diem and lodging of resources assigned to the incident when such services are not supplied by the incident. • Additional support dispatching, warehousing or transportation services supporting a resource order or project. • Operating expenses for equipment assigned to the incident, such as fuel, oil, and equipment repairs. • Cost of reasonable and prudent supplies expended in support of the incident or project. • Usage cost of equipment in support of the incident or project, contract equipment costs and operating costs for agency equipment. • Aircraft, airport fees, retardant costs and retardant and other fire chemical costs. • Agency-owned equipment lost, or damaged, by the Supporting Agency when accompanied by the appropriate agency source documentation to include insurance deductible paid. • Charges from the state for state controlled resources such as inmate crews, National Guard resources and county and local resources. • Agency-owned equipment and supplies lost, damaged, or expended by the Supporting Agency. • Cost or replacement of reasonable and prudent supplies expended in support of the incident. What is reasonable and prudent is determined by the protecting and/or Jurisdictional Agency or the fire team within the limits of their delegated authority or identified in the current. N WCG Standards for Interagency Incident Business Management.

Non-Suppression Xxxxxxxx. All non-suppression costs shall be billed and paid in accordance with the terms and conditions of the Supplemental Project Agreement, separate agreement, procurement, or other appropriate written document, executed by the authorized signatories of the involved Parties within their legal authorities. Accounting Records Cooperators Accounting records for each incident must maintain records incident be supported by incident which adequately identify the source documentation such as cancelled checks, paid bills, time and use of funds. These records must contain information pertaining to expense related to each incidentattendance records, unobligated balances, liabilities outlays contract or expenditures, and incomesub-award documents. Such documents must be made available to each participating Agency the Agencies upon request. Internal Control Effective control and accountability must be maintained for all federal funds, real and personal property, and other assets. Cooperators must keep effective internal controls to ensure that all federal funds received are separately and properly allocated to each incident and used solely for authorized purposes. Reimbursable Costs Documented costs incurred as the result of an incident are reimbursable. All costs must be reasonable, allowable, and allocable. Costs must be consistently treated as either direct costs or indirect costs. Consistent treatment of costs is a basic cost accounting principle and is specifically required to assure that the same types of costs are not charged as both direct costs and indirect costs. Every effort should be made to classify costs incurred for the same purpose, in like circumstances, consistently as either direct or indirect. Direct Costs: Direct costs are those items of expense specifically identified with the delivery or completion of a project or program. General examples include, but are not limited to, personnel costs (salary and fringe benefits), equipment costs, travel, materials, supplies, and contracts. For the purposes of this Agreement, these may include, but are not limited to the following: • Actual costs directly incurred for “move-up and cover” or “backfill” resources. • Agency costs of individuals assigned to the incident or project for salary, benefits, and overtime including premium pay if and when it is earned according to the policies, laws, and rules governing the employees of the Supporting Agency. • Agency costs for transportation including, but not limited to, airline fees, vehicle rental fees, fuel and oil, and agency established mileage fees. • Agency costs for per diem and lodging of resources assigned to the incident when such services are not supplied by the incident. • Additional support dispatching, warehousing or transportation services supporting a resource order or project. • Operating expenses for equipment assigned to the incident, such as fuel, oil, and equipment repairs. • Cost of reasonable and prudent supplies expended in support of the incident or project. • Usage cost of equipment in support of the incident or project, contract equipment costs and operating costs for agency equipment. • Aircraft, airport fees, retardant costs and retardant and other fire chemical costs. • Agency-owned equipment lost, or damaged, by the Supporting Agency when accompanied by the appropriate agency source documentation to include insurance deductible paid. • Charges from the state for state state-controlled resources such as inmate crews, National Guard resources and county and local resources. • Agency-owned equipment and supplies lost, damaged, or expended by the Supporting Agency. • Cost or replacement of reasonable and prudent supplies expended in support of the incident. What is reasonable and prudent is determined by the protecting and/or Jurisdictional Agency or the fire team within the limits of their delegated authority or identified in the current. N WCG NWCG Standards for Interagency Incident Business Management.. Indirect Costs: Indirect costs are those items of expense incurred as part of general management and administrative support of an organization. These costs are not attributable to a specific project, program or output, but are distributed among many benefiting activities. Often, they are proposed as a percentage of direct project costs and are referred to as administrative costs, overhead, or burden. Examples may include office space, computer equipment, postage, utilities, salaries for administrative activities such as procurement, personnel, accounting, and so forth. Indirect cost rate rates may vary for each agency. Application of indirect cost rates will be addressed within the Operating Plan (Exhibit C). When indirect cost rates are applied to federal reimbursements, the Parties agree to the following:

Non-Suppression Xxxxxxxx. All non-suppression costs shall be billed and paid in accordance with the terms and conditions of the Supplemental Project Agreement, separate agreement, procurement, or other appropriate written document, executed by the authorized signatories of the involved Parties within their legal authorities. Accounting Records Cooperators must maintain records incident by incident which adequately identify the source and mad use of funds. These records must contain information pertaining to expense related to each incident, unobligated balances, liabilities outlays or expenditures, and income. Such documents must be made available to each participating the Federal Agency upon request. Internal Control Effective control and accountability must be maintained for all federal funds, real and personal property, and other assets. Cooperators must keep effective internal controls to ensure that all federal funds received are separately and properly allocated to each incident and used solely for authorized purposes. Reimbursable Costs Documented costs incurred as the result of an incident are reimbursable. All costs must be reasonable, allowable, and allocable. Costs must be consistently treated as either direct costs or indirect costs. Consistent treatment of costs is a basic cost accounting principle and is specifically required to assure that the same types of costs are not charged as both direct costs and indirect costs. Every effort should be made to classify costs incurred for the same purpose, in like circumstances, consistently as either direct or indirect. Direct Costs: Direct costs are those items of expense specifically identified with the delivery or completion of a project or program. General examples include, but are not limited to, personnel costs (salary and fringe benefits), equipment costs, travel, materials, supplies, and contracts. For the purposes of this Agreement, these may include, but are not limited to the following: •  Actual costs directly incurred for “move-up and cover” or “backfill” resources. •  Agency costs of individuals assigned to the incident or project for salary, benefits, and overtime including premium pay if and when it is earned according to the policies, laws, and rules governing the employees of the Supporting Agency. •  Agency costs for transportation including, but not limited to, airline fees, vehicle rental fees, fuel and oil, and agency established mileage fees. •  Agency costs for per diem and lodging of resources assigned to the incident when such services are not supplied by the incident. •  Additional support dispatching, warehousing or transportation services supporting a resource order or project. •  Operating expenses for equipment assigned to the incident, such as fuel, oil, and equipment repairs. •  Cost of reasonable and prudent supplies expended in support of the incident or project. •  Usage cost of equipment in support of the incident or project, contract equipment costs and operating costs for agency equipment. •  Aircraft, airport fees, retardant costs and retardant and other fire chemical costs. •  Agency-owned equipment lost, or damaged, by the Supporting Agency when accompanied by the appropriate agency source documentation to include insurance deductible paid. •  Charges from the state for state controlled resources such as inmate crews, National Guard resources and county and local resources. •  Agency-owned equipment and supplies lost, damaged, or expended by the Supporting Agency. •  Cost or replacement of reasonable and prudent supplies expended in support of the incident. What is reasonable and prudent is determined by the protecting and/or Jurisdictional Agency or the fire team within the limits of their delegated authority or identified in the current. N WCG Standards for current Interagency Incident Business ManagementManagement Handbook (IIBMH).

Non-Suppression Xxxxxxxx. All non-suppression costs shall be billed and paid in accordance with the terms and conditions of the Supplemental Project Agreement, separate agreement, procurement, or other appropriate written document, executed by the authorized signatories of the involved Parties within their legal authorities. Accounting Records Cooperators must maintain records incident by incident which adequately identify the source and mad use of funds. These records must contain information pertaining to expense related to each incident, unobligated balances, liabilities outlays or expenditures, and income. Such documents must be made available to each participating the Federal Agency upon request. Internal Control Effective control and accountability must be maintained for all federal funds, real and personal property, and other assets. Cooperators must keep effective internal controls to ensure that all federal funds received are separately and properly allocated to each incident and used solely for authorized purposes. Reimbursable Costs Documented costs incurred as the result of an incident are reimbursable. All costs must be reasonable, allowable, and allocable. Costs must be consistently treated as either direct costs or indirect costs. Consistent treatment of costs is a basic cost accounting principle and is specifically required to assure that the same types of costs are not charged as both direct costs and indirect costs. Every effort should be made to classify costs incurred for the same purpose, in like circumstances, consistently as either direct or indirect. Direct Costs: Direct costs are those items of expense specifically identified with the delivery or completion of a project or program. General examples include, but are not limited to, personnel costs (salary and fringe benefits), equipment costs, travel, materials, supplies, and contracts. For the purposes of this Agreement, these may include, but are not limited to the following: • Actual costs directly incurred for “move-up and cover” or “backfill” resources. • Agency costs of individuals assigned to the incident or project for salary, benefits, and overtime including premium pay if and when it is earned according to the policies, laws, and rules governing the employees of the Supporting Agency. • Agency costs for transportation including, but not limited to, airline fees, vehicle rental fees, fuel and oil, and agency established mileage fees. • Agency costs for per diem and lodging of resources assigned to the incident when such services are not supplied by the incident. • Additional support dispatching, warehousing or transportation services supporting a resource order or project. • Operating expenses for equipment assigned to the incident, such as fuel, oil, and equipment repairs. • Cost of reasonable and prudent supplies expended in support of the incident or project. • Usage cost of equipment in support of the incident or project, contract equipment costs and operating costs for agency equipment. • Aircraft, airport fees, retardant costs and retardant and other fire chemical costs. • Agency-owned equipment lost, or damaged, by the Supporting Agency when accompanied by the appropriate agency source documentation to include insurance deductible paid. • Charges from the state for state controlled resources such as inmate crews, National Guard resources and county and local resources. • Agency-owned equipment and supplies lost, damaged, or expended by the Supporting Agency. • Cost or replacement of reasonable and prudent supplies expended in support of the incident. What is reasonable and prudent is determined by the protecting and/or Jurisdictional Agency or the fire team within the limits of their delegated authority or identified in the current. N WCG Standards for current Interagency Incident Business ManagementManagement Handbook (IIBMH).