Common use of Measures to maximise impact Clause in Contracts

Measures to maximise impact.  Dissemination and exploitation of results o Draft ‘plan for the dissemination and exploitation of the project's results’. As Coordination and Support action, IDEAAL will not directly produce scientific results. The plan for dissemination and exploitation of IDEAAL’s results will concentrate on the following actions:  Towards national and international institutional funders (e.g. ministry, regulatory authorities, regional council, national research agency): preparatory documents for negotiations with partners, creation and diffusion of a summarized annual report, creation of a local network of communication officers.  Towards users (academics and industry): renewal of the academic user web site, creation and diffusion of a newsletter for academic users, creation and diffusion of an annual activity report of the infrastructure, annual conferences dedicated to the user community, creation of a web site dedicated to industry, creation of leaflets presenting each facility and the opportunities for industry, purchase of advertising space in specialized press. These dissemination actions will be performed in the work package 5 (communication) in close collaboration with specific bodies that will act in work package 2 (international coordination) and work package 4 (innovation):  Communication services of CEA and CNRS  A User Board, with representatives from among the user community  Nucleopolis These bodies will play a crucial role in distributing information towards (and from) the various partners. This organisation will optimize the exchanges between GANIL staff and its partners. It will also guarantee the sustainability of these dissemination actions beyond the duration of the Project. In parallel to actions towards partners, the IDEAAL management group will ensure the internal dissemination through regular management meetings, a newsletter and a dedicated web site. The reports of the activities that will be produced for the EC will be placed on the IDEAAL website. Any news and highlights related to GANIL will be also displayed on the IDEAAL web site. In addition, the progress of the IDEAAL project will be discussed monthly in management meetings at GANIL, in already existing GANIL coordination meetings of the “Comité de Laboratoire” (COLAB, three times per year), of the “Comité de Direction” (CODIR, twice per year), and of the Scientific Council (twice per year). o How the proposed measures will help to achieve the expected impact of the project. The expected impact of the IDEAAL project is to convince current and future partners of GANIL to invest in its operation and development through long-term commitments. Therefore, the dissemination measures are targeted towards users who come frequently to GANIL and can persuade their own institutions to become partners of GANIL, towards institutional funders who are the historical supporters of GANIL and towards private sponsors who are not yet participating in GANIL. o Proportion of the plan to the scale of the project, and measures to be implemented both during and after the end of the project. Objectives of the IDEAAL project are to explore all possibilities to ensure the long-term sustainability of GANIL. The Project is focused mainly on international aspects. Therefore, all of the dissemination measures, except those strictly foreseen for IDEAAL management, will be continued and developed after the end of the Project. The communication team will be reinforced during the project to set up all of the basic communication tools and launch an efficient communication network. o Business plan In the framework of the IDEAAL project, a business plan is relevant in particular for industrial application activities. This will be one of the deliverables of Work Package 4. In addition, within Work Package 2, a report will be written on cash, in-kind and like-kind exchange contributions for target partners.

Measures to maximise impact.  Dissemination and exploitation the creation of results o Draft ‘plan for awareness form an essential aspect of the EQUAL4EUROPE project. Therefore, this is a central part of WP 8. This WP will be led by EFMD, with extensive contributions from ESADE and NEHEM. They will be supported by a locally appointed dissemination officer from each partner. To properly execute and monitor the dissemination and exploitation activities, a detailed Dissemination Plan will be prepared at the beginning of the project's results’. As Coordination and Support action, IDEAAL will not directly produce scientific resultsproject (M1 – M6). The plan for dissemination and exploitation of IDEAAL’s results will concentrate on the following actions:  Towards national and international institutional funders (e.g. ministry, regulatory authorities, regional council, national research agency): preparatory documents for negotiations with partners, creation and diffusion of a summarized annual report, creation of a local network of communication officersbe regularly updated.  Towards users (academics and industry): renewal The purpose of the academic user web siteDissemination Plan is to describe the planned dissemination activities, creation the target groups and diffusion to allocate human and financial resources. The plan does not only describe the deliverables, but it also describes the delivery approach. The Dissemination Plan specifies: • What will be disseminated; • When this will be disseminated; • How it will be disseminated (which communication channels will be used); • By whom it will be disseminated (assignment of a newsletter for academic usersresponsibilities); • To whom it will be disseminated (target groups). All EQUAL4EUROPE project partners will consequently execute the actions described in the Dissemination Plan. In this project, creation it is very important to distinguish between internal dissemination (at the partner institutions), external dissemination (to other stakeholders outside the consortium) and diffusion of an annual activity report communication and outreach activities (directed to the general public). Internal dissemination activities The final aim of the infrastructureEQUAL4EUROPE project is to increase gender equality at the participating institutions at all five levels (see Methodology). The only way to effectuate sustainable improvement and change the existing biased culture is by continuously giving it a lot of attention in the whole organisation. In order to do so, annual conferences we find it important that each partner organisation has one person appointed who is dedicated to internal dissemination activities. Under guidance of the user communityWP Leader, creation of a web site dedicated to industry, creation of leaflets presenting each facility and the opportunities for industry, purchase of advertising space in specialized press. These dissemination actions there will be performed in the work package 5 (communication) in close collaboration with specific bodies that will act in work package 2 (international coordination) constant knowledge exchange to learn from each other and work package 4 (innovation):  Communication services of CEA and CNRS  A User Board, with representatives from among the user community  Nucleopolis These bodies will play a crucial role in distributing information towards (and from) the various partnersfind out best practices related to GE dissemination activities. This organisation will optimize the exchanges between GANIL staff and its partners. It will also guarantee the sustainability of these dissemination actions beyond the duration of the Project. In parallel to actions towards partners, the IDEAAL management group will ensure the internal dissemination through regular management meetings, a newsletter and a dedicated web site. The reports of the activities Activities that will be produced developed include: • Informing students and staff at all levels about the start and aims of the EQUAL4EUROPE project (through spreading a brochure in hardcopy and online / by including an article in relevant news bulletins); • Training staff involved at all levels to be aware of unconscious bias and to adopt strategies to overcome its adverse effects; • Training academics to be more conscious of gender biased materials that are used in the classroom; • Regular updates of the EQUAL4EUROPE project activities and results at the website; • Organizing yearly Gender Equality seminars for students and for staff; • Presenting the EC assessment report and GEP online; • Establishing policies and procedures (practices) for hiring and promotion that help selection committees reflect upon unconscious bias prior to the commencement of their activities; • Organizing half-yearly workshops around specific GE themes. • Providing middle and highest management with progress reports. The WP Leader will facilitate the local dissemination officers where possible (e.g. arranging the development of the joint brochure (EN), arranging the staff and academics training). External dissemination activities The main stakeholders from outside the consortium that we want to inform include: • The RPIs that are in our (inter-)national networks (see e.g. Table 7 Networks of the partners); • Participants of other EU-projects in the field of gender equality (especially projects funded under the same topic) to share knowledge; • Other RPIs (especially with a focus on AHMSSBL) that do not have a GEP, but are interested in best practices; • National policy makers in the field of gender education, research and gender equality; • National policy makers in the field of higher education; • National research funding organisations; • HR professionals and organizational leaders attending our conferences and events; • Reporters, journalists and influencers on the topic of diversity. The main dissemination activities to be implemented include: • EQUAL4EUROPE project website: The consortium will create and maintain a EQUAL4EUROPE project website (M3 online), which enables effective communication within the project and with external stakeholders, the press and the wider EU public. The EQUAL4EUROPE project website will include a public and private area. The private area will be placed designed to facilitate dialogue and exchange of information within the consortium. The public area will provide information on the IDEAAL website. Any news project, the consortium and highlights other interesting links and information related to GANIL will be also displayed on the IDEAAL web sitetopic. In addition, the progress project website will be used as an open access and open source platform for stakeholders (such as mentioned above) who have an interest in gender equality in an academic environment. The consortium establishes the start-up of such a community with the intention to maintain the platform on a European level after the EQUAL4EUROPE project is concluded. • Direct communication with relevant initiatives at: • European level: EIGE, Xxxxxx XXXX, other EU-projects funded under similar topics. • National level: NGOs with expertise related to GE, other National Research Institutions who have advanced activities in the field of GE, relevant networks such as LNHV (Dutch Network of Women Professors). • Conference participation: The consortium partners will visit relevant conferences to exchange knowledge and ideas and present the results of the IDEAAL project will be discussed monthly in management meetings at GANIL, in already existing GANIL coordination meetings of the “Comité de Laboratoire” (COLAB, three times per year), of the “Comité de Direction” (CODIR, twice per year), and of the Scientific Council (twice per year). o How the proposed measures will help to achieve the expected impact of the EQUAL4EUROPE-project. The expected impact of the IDEAAL project is to convince current and future partners of GANIL to invest in its operation and development through long-term commitments. Therefore, the dissemination measures are targeted towards users who come frequently to GANIL and can persuade their own institutions to become partners of GANIL, towards institutional funders who are the historical supporters of GANIL and towards private sponsors who are not yet participating in GANIL. o Proportion of the plan to the scale of the project, and measures to be implemented both during and after the end of the project. Objectives of the IDEAAL project are to explore all possibilities to ensure the long-term sustainability of GANIL. The Project is focused mainly on international aspects. Therefore, all of the dissemination measures, except those strictly foreseen for IDEAAL management, will be continued and developed after the end of the Project. The communication team will be reinforced during the project to set up all of the basic communication tools and launch an efficient communication network. o Business plan In the framework of the IDEAAL project, a business plan is Upcoming relevant in particular for industrial application activities. This will be one of the deliverables of Work Package 4. In addition, within Work Package 2, a report will be written on cash, in-kind and like-kind exchange contributions for target partners.conferences include e.g.:

Measures to maximise impact.  Dissemination and exploitation of results o Draft ‘plan for the dissemination and exploitation of the project's results’. As Coordination and Support action, IDEAAL will not directly produce scientific results. The plan for dissemination and exploitation of IDEAAL’s results will concentrate on the following actions:  • Towards national and international institutional funders (e.g. ministry, regulatory authorities, regional council, national research agency): preparatory documents for negotiations with partners, creation and diffusion of a summarized annual report, creation of a local network of communication officers.  • Towards users (academics and industry): renewal of the academic user web site, creation and diffusion of a newsletter for academic users, creation and diffusion of an annual activity report of the infrastructure, annual conferences dedicated to the user community, creation of a web site dedicated to industry, creation of leaflets presenting each facility and the opportunities for industry, purchase of advertising space in specialized press. These dissemination actions will be performed in the work package 5 (communication) in close collaboration with specific bodies that will act in work package 2 (international coordination) and work package 4 (innovation):  • Communication services of CEA and CNRS  • A User Board, with representatives from among the user community  • Nucleopolis These bodies will play a crucial role in distributing information towards (and from) the various partners. This organisation will optimize the exchanges between GANIL staff and its partners. It will also guarantee the sustainability of these dissemination actions beyond the duration of the Project. In parallel to actions towards partners, the IDEAAL management group will ensure the internal dissemination through regular management meetings, a newsletter and a dedicated web site. The reports of the activities that will be produced for the EC will be placed on the IDEAAL website. Any news and highlights related to GANIL will be also displayed on the IDEAAL web site. In addition, the progress of the IDEAAL project will be discussed monthly in management meetings at GANIL, in already existing GANIL coordination meetings of the “Comité de Laboratoire” (COLAB, three times per year), of the “Comité de Direction” (CODIR, twice per year), and of the Scientific Council (twice per year). o How the proposed measures will help to achieve the expected impact of the project. The expected impact of the IDEAAL project is to convince current and future partners of GANIL to invest in its operation and development through long-term commitments. Therefore, the dissemination measures are targeted towards users who come frequently to GANIL and can persuade their own institutions to become partners of GANIL, towards institutional funders who are the historical supporters of GANIL and towards private sponsors who are not yet participating in GANIL. o Proportion of the plan to the scale of the project, and measures to be implemented both during and after the end of the project. Objectives of the IDEAAL project are to explore all possibilities to ensure the long-term sustainability of GANIL. The Project is focused mainly on international aspects. Therefore, all of the dissemination measures, except those strictly foreseen for IDEAAL management, will be continued and developed after the end of the Project. The communication team will be reinforced during the project to set up all of the basic communication tools and launch an efficient communication network. o Business plan In the framework of the IDEAAL project, a business plan is relevant in particular for industrial application activities. This will be one of the deliverables of Work Package 4. In addition, within Work Package 2, a report will be written on cash, in-kind and like-kind exchange contributions for target partners.