Common use of Invoicing and Payment Clause in Contracts

Invoicing and Payment. Price each deliverable individually and understand that the final agreement may only contain certain deliverables. Deliverables should be performance-based and payments should not be made until final acceptance by the State – avoid prepayments and “front-loaded payment schedules. The Contractor may invoice the State only after each agreed to deliverable has been accepted as satisfactory by the State. All work performed by the Contractor must be approved in advance by the State. Once work has been completed, delivered and accepted by the State, invoicing can occur. The State’s payment terms are net 30 days. EXAMPLE of PRICE PROPOSAL FORM (not inclusive of all requirements defined above) PRICE PROPOSAL FOR SOW-RFP PROJECT NAME Deliverables Expected Completion: Hourly Rate (applicable for Time and Materials) Price (aggregate hourly cost or Fixed price per Deliverable) Deliverable I Date Deliverable II Date Deliverable III Date Combined Bid Date The Price Proposal form must use the same deliverables as outlined in the Request from the State. PROCEDURE FOR AWARDING A SOW AGREEMENT EVALUATION CRITERIA (Verify evaluation criteria below is appropriate for your project) The responses will be evaluated based on the following: • Quality of proposal content • Cost • Prior Experience with this type of work • Timeline for completion of work to be performed Contractor selection, or the determination to terminate the SOW RFP without award shall be done in the best interest of the State.

Invoicing and Payment. Price each deliverable individually and understand that the final agreement may only contain certain deliverables. Deliverables should be performance-based and payments should not be made until final acceptance by the State – avoid prepayments and “front-loaded payment schedules. The Contractor may invoice the State only after each agreed to deliverable has been accepted as satisfactory by the State. All work performed by the Contractor must be approved in advance by the State. Once work has been completed, delivered and accepted by the State, invoicing can occur. The State’s payment terms are net 30 days. EXAMPLE of PRICE PROPOSAL FORM (not inclusive of all requirements defined above) PRICE PROPOSAL FOR SOW-RFP PROJECT NAME Deliverables Expected Completion: Hourly Rate (applicable for Time and Materials) Price (aggregate hourly cost or Fixed price per Deliverable) Deliverable I Date Deliverable II Date Deliverable III Date Combined Bid Date The Price Proposal form must use the same deliverables as outlined in the Request from the State. PROCEDURE FOR AWARDING A SOW AGREEMENT EVALUATION CRITERIA (Verify evaluation criteria below is appropriate for your project) The responses will be evaluated based on the following: •  Quality of proposal content •  Cost •  Prior Experience with this type of work •  Timeline for completion of work to be performed Contractor selection, or the determination to terminate the SOW RFP without award shall be done in the best interest of the State.

Invoicing and Payment. Price each deliverable individually and understand that the final agreement may only contain certain deliverables. Deliverables should be performance-based and payments should not be made until final acceptance by the State – avoid prepayments and “front-loaded payment schedules. The Contractor may invoice the State only after each agreed to deliverable has been accepted as satisfactory by the State. All work performed by the Contractor must be approved in advance by the State. Once work has been completed, delivered and accepted by the State, invoicing can occur. The State’s payment terms are net 30 days. EXAMPLE of PRICE PROPOSAL FORM (not inclusive of all requirements defined above) PRICE PROPOSAL FOR SOW-RFP PROJECT NAME Deliverables Expected Completion: Hourly Rate (applicable for Time and Materials) Price (aggregate hourly cost or Fixed price per Deliverable) Deliverable I Date Deliverable II Date Deliverable III Date Combined Bid Date The Price Proposal form must use the same deliverables as outlined in the Request from the State. PROCEDURE FOR AWARDING A SOW AGREEMENT EVALUATION CRITERIA (Verify evaluation criteria below is appropriate for your project) The responses will be evaluated based on the following: • Quality of proposal content • Cost • Prior Experience with this type of work • Timeline for completion of work to be performed Contractor selection, or the determination to terminate the SOW RFP without award shall be done in the best interest of the State. COMMENCEMENT OF WORK UNDER A SOW AGREEMENT Commencement of work as a result of the SOW-RFP process shall be initiated only upon issuance of a fully executed SOW Agreement and Purchase Order.

Invoicing and Payment. Price each deliverable individually and understand that the final agreement may only contain certain deliverables. Deliverables should be performance-based and payments should not be made until final acceptance by the State – avoid prepayments and “front-front- loaded payment schedules. The Contractor may invoice the State only after each agreed to deliverable has been accepted as satisfactory by the State. All work performed by the Contractor must be approved in advance by the State. Once work has been completed, delivered and accepted by the State, invoicing can occur. The State’s payment terms are net 30 days. EXAMPLE of PRICE PROPOSAL FORM (not inclusive of all requirements defined above) PRICE PROPOSAL FOR SOW-RFP PROJECT NAME Deliverables Expected CompletionCompletion : Hourly Rate (applicable for Time and Materials) Price (aggregate hourly cost or Fixed price per Deliverable) Deliverable I Date Deliverable II Date Deliverable III Date Combined Bid Date The Price Proposal form must use the same deliverables as outlined in the Request from the State. PROCEDURE FOR AWARDING A SOW AGREEMENT EVALUATION CRITERIA (Verify evaluation criteria below is appropriate for your project) The responses will be evaluated based on the following: • Quality of proposal content • Cost • Prior Experience with this type of work • Timeline for completion of work to be performed Contractor selection, or the determination to terminate the SOW RFP without award shall be done in the best interest of the State.

Invoicing and Payment. Price each deliverable individually and understand that the final agreement may only contain certain deliverables. Deliverables should be performance-based and payments should not be made until final acceptance by the State – avoid prepayments and “front-loaded payment schedules. The Contractor may invoice the State only after each agreed to deliverable has been accepted as satisfactory by the State. All work performed by the Contractor must be approved in advance by the State. Once work has been completed, delivered and accepted by the State, invoicing can occur. The State’s payment terms are net 30 days. EXAMPLE of PRICE PROPOSAL FORM (not inclusive of all requirements defined above) PRICE PROPOSAL FOR SOW-RFP PROJECT NAME Deliverables Expected Completion: Hourly Rate (applicable for Time and Materials) Price (aggregate hourly cost or Fixed price per Deliverable) Deliverable I Date Deliverable II Date Deliverable III Date Combined Bid Date The Price Proposal form must use the same deliverables as outlined in the Request from the State. PROCEDURE FOR AWARDING A SOW AGREEMENT EVALUATION CRITERIA (Verify evaluation criteria below is appropriate for your project) The responses will be evaluated based on the following: • Quality of proposal content • Cost • Prior Experience with this type of work • Timeline for completion of work to be performed Contractor selection, or the determination to terminate the SOW RFP without award shall be done in the best interest of the State. Contract #32139 COMMENCEMENT OF WORK UNDER A SOW AGREEMENT Commencement of work as a result of the SOW-RFP process shall be initiated only upon issuance of a fully executed SOW Agreement and Purchase Order.

Invoicing and Payment. Price each deliverable individually and understand that the final agreement may only contain certain deliverables. Deliverables should be performance-based and payments should not be made until final acceptance by the State – avoid prepayments and “front-loaded -loaded payment schedules. The Contractor may invoice the State only after each agreed to deliverable has been accepted as satisfactory by the State. All work performed by the Contractor must be approved in advance by the State. Once work has been completed, delivered and accepted by the State, invoicing can occur. The State’s payment terms are net 30 days. EXAMPLE of PRICE PROPOSAL FORM (not inclusive of all requirements defined above) PRICE PROPOSAL FOR SOW-RFP PROJECT NAME Deliverables Expected Completion: Hourly Rate (applicable for Time and Materials) Price (aggregate hourly cost or Fixed price per Deliverable) Deliverable I Date Deliverable II Date Deliverable III Date Combined Bid Date The Price Proposal form must use the same deliverables as outlined in the Request from the State. PROCEDURE FOR AWARDING A SOW AGREEMENT EVALUATION CRITERIA (Verify evaluation criteria below is appropriate for your project) The responses will be evaluated based on the following: • Quality of proposal content • Cost • Prior Experience with this type of work • Timeline for completion of work to be performed Prior Experience with this type of work Cost Contractor selection, or the determination to terminate the SOW RFP without award shall be done in the best interest of the State.