Common use of FINAL DESIGN SERVICES Clause in Contracts

FINAL DESIGN SERVICES. This task consists of all services necessary to take project from Task 1 Preliminary Design Services through the Final Design Services and may include the following itemized services. 2.1 If changes are made in final design of this project, an addendum will be issued for the “Project Design Report.” 2.2 The consultant shall create a detailed list of all potential utility conflicts caused by the project. City Project Manager shall schedule the Private Utility Coordination Meeting. The consultant shall prepare the meeting agenda and include the list of utility conflicts for discussion at the meeting. If a private utility intends to replace their infrastructure, the consultant shall coordinate a location corridor for the utilities and show the proposed location on the drawings. Indicate if the private utilities intend to abandon or replace the infrastructure prior to or during this project’s construction. Coordinate directly with utility companies’ engineering divisions to ensure that all existing utilities are completely and accurately identified and located in the field; that pertinent information regarding depth, material, size, etc. are noted on the plans; and that conflicts requiring relocation of utilities or special construction techniques are fully specified in the contract documents. Prior to the meeting, preliminary plans shall be provided to the pertinent utilities for comment at the time they are complete. The consultant shall document the resolution of each utility conflict agreed upon by each utility company. 2.3 Provide the City Project Manager a list of all private utility conflict resolutions. If private utilities will need to be relocated, assist PM as necessary with formal notification. 2.4 Engineer shall obtain a design exception for Infrastructure Design Criteria manual requirements and Standard Specifications as needed. Exceptions to the Standard Specifications shall be documented on the General Notes sheet of the construction plans. The table shall include the following: • City Exception File Number • Specification Section • Description • Stipulations 2.5 Provide Complete Plans (11x17 format) and Specifications. It is anticipated the complete plans and specification will include the following: • Project Manual Milestones, Special Bid Conditions, and Bidders Proposal • Provide detailed specifications supplementing the City of Rapid City Standard Specs • Title Sheet • Legend Sheet • Estimate of Quantities • General Note Sheets • Property Control Drawings, Ownership, Right-of-Way, and Easement Layout Sheets • Survey Control Sheet / Horizontal/Vertical and Alignment Data • Project Sequencing and Phasing Schedule Notes • Detailed Traffic Control Sheets • SWPPP sheets with City Std. Notes Plus SDDANR requirements • Erosion Control Plan Sheets • Typical Sections • Removal Plan Sheets • Plan & Profile Sheets • Curb and Gutter & Surfacing Sheets • Permanent Signing Sheets • Standard City and SD DOT (as needed) Details • Special Project Details • Cross Section Sheets The total number and/or type of sheets may vary upon final design depending on final project requirements. Provide project layout to include lot lines (front and side) and addresses of all properties (adjacent to construction, or alternatively, in service area). Incorporate design features as necessary to meet the requirements outlined in the Project Design Report. Meet with property owners to discuss locations of proposed water and sewer services. Additional survey data may be needed for some properties for verification of sewer service locations and elevations. Provide a complete stormwater pollution prevention narrative which will include detailed erosion and sediment control measures and specifications. Provide a complete erosion and sediment control site plan which includes station and offset locations for each implemented measure. Include both temporary and permanent erosion and sediment control measures. Include an erosion and sediment control sequence of implementation and phasing schedule. Each erosion control item shall be bid separately. Provide detailed traffic control plans showing all devices required for a MUTCD compliant plan. Show all streets and that may be impacted by this project. Show all existing signage, pavement markings, etc. All work zones, road closures, lane closures, and pavement marking removals shall be indicated on the plan. A detailed layout will be included for each phase of multi-phased projects. The traffic control sequence of implementation and phasing schedule shall coincide with erosion and sediment control sequence of implementation and phasing schedule. Each traffic control device shall be bid separately. The City will provide an electronic version of an aerial photo for the selected consultant’s use. Provide project sequencing and phasing schedule which shall include such items as traffic control, erosion and sediment control, utility installations, paving, restoration, and construction milestones. Provide detailed specifications supplementing the City of Rapid City Standard Specifications, as necessary. Project specific issues should be indicated as a General Note on the drawings. Material types and material specific items would be included as a detailed specification. Provide complete plans and specifications for a unit price construction contract Plans documents shall adhere to current City of Rapid City guidelines. Staking information shall include either of the following formats: On the Plans • Station offsets for all items of work requiring field staking. in tabular form on a plan sheet (schedule) • Coordinates and description of inter-visible control points. • Coordinates of all items of work requiring field staking. • Benchmark information shall be provided on each sheet. 2.6 The Consultant shall act as the City’s Agent to complete the following tasks: • Assist with easement(s) acquisition, and obtain property owner contact information • Prepare easement exhibits as necessary • Provide copies of current deeds of properties where easements are needed, conduct property owner meetings for easement and ROW acquisition, and document acquisition meetings. The Consultant will meet with a representative(s) from the Wildwood HOA to discuss the future of the existing wooden street signs within the Wildwood Subdivision Area. 2.7 Submit 95% Design Documents for Final Review. Provide one (1) copy and a PDF version of the amended, if necessary, the Project Design Report. Provide one (1) copy and a PDF version of the Final Design Services submittal. The submittal shall consist of complete plans, specifications, contract documents, and opinion of probable construction cost to the City of Rapid City’s project manager for review. The Final Design Services submittal will be made to the City when the consultant believes the plans, specifications, contract documents, and opinion of probable construction cost are 100% complete. 2.8 Address 100% final review submittal staff comments, as necessary. 2.9 Prepare all permits with exhibits the City will need to execute for the project. 2.10 Identify permits that will be required for the Contractor. Identify permit costs and indicate if any permit costs are paid for directly by the owner or if it is a Contractor cost. Typically, all permit costs are the Contractor’s obligation except as indicated in the City’s contract front end documents. 2.11 Prepare final “Engineer’s Estimates” of probable construction cost for the project. 2.12 Deliver the following final submittals: • Provide one (1) copy and a PDF version of bid documents including complete plans, specifications, and Engineer’s Estimates of probable construction cost to the City of Rapid City’s project manager for distribution. • Provide complete plans on delivered electronically with AutoCAD Release 2011 or newer format. • Provide all topographic, control, and design points in the .dwg file and in tabular format, both electronically and on hard copy printout. • Provide complete specifications and contract documents on electronically in Microsoft Word. • Provide a unit price cost estimate electronically in Microsoft Excel on the City of Rapid City “Engineer’s Estimate” form. Provide Engineer’s Estimate of probable construction costs as a component of this submittal. • Provide all final design documents in PDF format electronically. All submittals (drawings and specifications) believed by the Engineer of Record to be a final, shall contain a Certification Statement of Conformance with City Standards which shall read, “I (insert Engineer of Record’s name) Certify that I have read and understand the provisions contained in the City of Rapid City Standard Specifications for Public Works Construction, current edition and the City of Rapid City’s adopted Design Criteria Manuals. The drawings and specifications contained here within, to the best of my knowledge, were prepared in accordance with these documents or a properly executed exception to the Standard Specifications and/or Infrastructure Design Criteria Manual has been secured”. This statement shall appear on the title sheet of the drawings and on the first page of specifications after the cover sheet. The “Certification Statement of Conformance with City Specifications” shall be signed and dated by the Engineer of Record. 2.13 The City will submit plans and specifications to the Department of Agriculture and Natural Resources for approval, and the Consultant shall address any comments or corrections required.

FINAL DESIGN SERVICES. This task consists of all services necessary to take project from Task 1 Preliminary Design Services through the Final Design Services Services, and may include the following itemized services. 2.1 If changes are made in final design of this project, an addendum will be issued for Address City comments from the “Task 1 City review(s) and finalize Project Design Report.”, 2.2 The consultant shall create a detailed list of all potential utility conflicts caused by the project. City Project Manager shall schedule the Private Utility Coordination Meeting. The consultant shall prepare the meeting agenda and include the list of utility conflicts for discussion at the meeting. If a private utility intends to replace their infrastructure, the consultant shall coordinate a location corridor for the utilities and show the proposed location on the drawings. Indicate if the private utilities intend to abandon or replace the infrastructure prior to or during this project’s construction. Coordinate directly with utility companies’ engineering divisions to ensure that all existing utilities are completely and accurately identified and located in the field; that pertinent information regarding depth, material, size, etc. are noted on the plans; and that conflicts requiring relocation of utilities or special construction techniques are fully specified in the contract documents. Prior to the meeting, preliminary plans shall be provided to the pertinent utilities for comment at the time they are complete. The consultant shall document the resolution of each utility conflict agreed upon by each utility company. 2.3 Provide Assist the City Project Manager a list of all private utility conflict resolutions. If private utilities will need to be relocated, assist PM as necessary with formal notification. 2.4 Engineer shall obtain a design exception for Infrastructure Design Criteria manual requirements and Standard Specifications as needed. Exceptions to the Standard Specifications shall be documented on the General Notes sheet of the construction plans. The table shall include the following: • City Exception File Number • Specification Section • Description • Stipulations 2.5 Provide Complete Plans (11x17 format) and Specifications. It is anticipated the complete plans and specification will include the following: • Project Manual Milestones, Special Bid Conditions, and Bidders Proposal • Provide detailed specifications supplementing the City of Rapid City Standard Specs • Title Sheet • Legend Sheet • Estimate of Quantities • General Note Sheets • Property Control Drawings, Ownership, Right-of-Way, and Easement Layout Sheets • Survey Control Sheet / Horizontal/Vertical and Alignment Data • Project Sequencing and Phasing Schedule Notes • Detailed Traffic Control Sheets • SWPPP sheets with City Std. Notes Plus SDDANR requirements • Erosion Control Plan Sheets • Typical Sections • Removal Plan Sheets • Plan & Profile Sheets • Curb and Gutter & Surfacing Sheets • Permanent Signing Sheets • Standard City and SD DOT (as needed) Details • Special Project Details • Cross Section Sheets The total number and/or type of sheets may vary upon final design depending on final project requirements. Provide project layout to include lot lines (front and side) and addresses of all properties (adjacent to construction, or alternatively, in service area). Incorporate design features as necessary to meet the requirements outlined in the Project Design Report. Meet with property owners to discuss locations of proposed water and sewer services. Additional survey data may be needed for some properties for verification of sewer service locations and elevations. Provide a complete stormwater pollution prevention narrative which will include detailed erosion and sediment control measures and specifications. Provide a complete erosion and sediment control site plan which includes station and offset locations for each implemented measure. Include both temporary and permanent erosion and sediment control measures. Include an erosion and sediment control sequence of implementation and phasing schedule. Each erosion control item shall be bid separately. Provide detailed traffic control plans showing all devices required for a MUTCD compliant plan. Show all streets and that may be impacted by this project. Show all existing signage, pavement markings, etc. All work zones, road closures, lane closures, and pavement marking removals shall be indicated on the plan. A detailed layout will be included for each phase of multi-phased projects. The traffic control sequence of implementation and phasing schedule shall coincide with erosion and sediment control sequence of implementation and phasing schedule. Each traffic control device shall be bid separately. The City will provide an electronic version of an aerial photo for the selected consultant’s use. Provide project sequencing and phasing schedule which shall include such items as traffic control, erosion and sediment control, utility installations, paving, restoration, and construction milestones. Provide detailed specifications supplementing the City of Rapid City Standard Specifications, as necessary. Project specific issues should be indicated as a General Note on the drawings. Material types and material specific items would be included as a detailed specification. Provide complete plans and specifications for a unit price construction contract Plans documents shall adhere to current City of Rapid City guidelines. Staking information shall include either of the following formats: On the Plans • Station offsets for all items of work requiring field staking. in tabular form on a plan sheet (schedule) • Coordinates and description of inter-visible control points. • Coordinates of all items of work requiring field staking. • Benchmark information shall be provided on each sheet. 2.6 The Consultant shall act as the City’s Agent to complete the following tasks: • Assist with easement(s) acquisition, and obtain property owner contact information • Prepare information, prepare easement and ROW exhibits as necessary • Provide copies of current deeds of properties where easements are needednecessary, conduct property owner meetings for easement and ROW acquisition, and document acquisition meetings. The Consultant will meet with a representative(s) from the Wildwood HOA to discuss the future of the existing wooden street signs within the Wildwood Subdivision Area. 2.7 Submit 95% Design Documents for Final Review. Provide one (1) copy 2.3 Determine removal limits with approval of City of Rapid City representative. 2.4 Coordinate with the geotechnical engineer to complete these services, and provide a PDF version of the amended, if necessary, geotechnical report to be included in the Project Design Report and project plans or specifications, 2.5 Incorporate ADA compliance items, for example fillet, driveway and sidewalk improvements, 2.6 Incorporate Erosion and Sediment Control items, 2.7 If federally funded, incorporate NEPA requirements, wetland mitigation, monetary, ROW certification, environmental certification, SHPO, Architectural, Catx noise analysis, FONSI, etc. 2.8 Provide three (3) copies of the finalized Project Design Report. , 2.9 Provide one three (13) copy and a PDF version copies of the Final Design Services submittal. The submittal shall consist of complete plans, specifications, contract documents, and opinion of probable construction cost to the City of Rapid City’s project manager for review. The Final Design Services submittal will be made to the City when the consultant believes the plans, specifications, contract documents, and opinion of probable construction cost are 100% complete. 2.8 Address 100% final 2.10 Provide and make 11-6-19 submittal as required. 2.11 Provide complete plans and specifications for a unit price construction contract. Plan sheets shall be prepared utilizing the latest City of Rapid City Drafting Standards. 2.12 Plans documents shall adhere to current City of Rapid City guidelines. Staking information shall include either of the following formats: On the Plans • Station offsets for all items of work requiring field staking. In tabular form on a plan sheet (schedule) • Coordinates and description of inter-visible control points. • Coordinates of all items of work requiring field staking. • Benchmark information shall be provided on each sheet. 2.13 Provide project layout to include lot lines (front and side) and addresses of all properties (adjacent to construction, or alternatively, in service area). 2.14 Provide detailed traffic control plan showing all devices required for a MUTCD compliant plan. 2.15 Coordinate directly with utility companies’ engineering divisions to ensure that all existing utilities are completely and accurately identified and located in the field; that pertinent information regarding depth, material, size, etc. are noted on the plans; and that conflicts requiring relocation of utilities or special construction techniques are fully specified in the contract documents. Preliminary plans shall be provided to the pertinent utilities for comment at the time they are complete. 2.16 If desiring exceptions from City requirements or specifications, it is the Consultant’s responsibility to request and secure exceptions. Failure by the City to comment on a nonconforming item during a review submittal staff commentsdoes not constitute the granting of an exception. 2.17 Provide detailed specifications supplementing the City of Rapid City Standard Specifications, as necessary. Typically project drawing specific issues should be indicated as a General Note on the drawings. Material types and material specific items would be included as a detailed specification. 2.9 2.18 Prepare any and all permits with exhibits the City will need to execute required for the projectCity. 2.10 2.19 Identify permits that will be required for the Contractor. Identify permit costs and indicate if any permit costs are paid for directly by the owner or if it is a Contractor cost. Typically, all permit costs are the Contractor’s obligation except as indicated in the City’s contract front end documents. 2.11 2.20 Prepare final “Engineer’s EstimatesEstimate” of probable construction cost for the project. 2.12 2.21 Deliver the following final submittalsfollowing: • Provide one five (15) copy and a PDF version copies of bid documents including complete plans, specifications, contract documents, and Engineer’s Estimates Estimate of probable construction cost to the City of Rapid City’s project manager for City distribution. • Provide complete plans on delivered electronically CD compatible with AutoCAD Release 2011 or newer 2006 format. • o Provide all topographic, control, and design points in the .dwg file and in tabular format, both electronically on CD and on hard copy printout. • Provide complete specifications and contract documents on electronically CD in Microsoft WordWord XP or previous versions. • Provide a unit price cost estimate electronically on CD in Microsoft Excel XP or previous version on the City of Rapid City “Engineer’s Estimate” form. o Provide Engineer’s Estimate of probable construction costs as a component of this submittal. • Provide all final design documents in PDF format electronically. . 2.22 All submittals (drawings and specifications) believed by the Engineer of Record to be a final, shall contain a Certification Statement of Conformance with City Standards which shall read, “I (insert Engineer of Record’s name) Certify that I have read and understand the provisions contained in the City of Rapid City Standard Specifications for Public Works Construction, current edition and the City of Rapid City’s adopted Design Criteria Manuals. The drawings and specifications contained here within, to the best of my knowledge, were prepared in accordance with these documents or a properly executed exception to the Standard Specifications and/or Infrastructure Design Criteria Manual has been secureddocuments”. This statement shall appear on the title sheet of the drawings and on the first page of specifications after the cover sheet. The “Certification Statement of Conformance with City Specifications” shall be signed and dated by the Engineer of Record. 2.13 2.23 The City will Contractor shall submit plans and specifications to the Department of Agriculture Environment and Natural Resources for approval, and the Consultant shall address any comments or corrections required. [If project requires this submittal] 2.24 Perform a lighting design, plans & specificatins for the Phase 1 construction project limit. 2.25 Provide corrosion protection design and specifications for the water system.