Common use of Filling Vacant Terms Clause in Contracts

Filling Vacant Terms. In the event there is a vacancy, the Governance Committee shall review the ballots from the preceding election to determine the candidates next in line for the vacant position. The term limit for the candidate filling the vacant position will be that of the member leaving. Each candidate shall be contacted, in order of vote totals, then asked to serve on the council. The order shall be individuals with the next highest number of votes, working through the election results. A list of eligible candidates shall be maintained by the Program Coordinator. If a candidate is not found on the list, the position shall remain vacant. If the Chair resigns, the Executive Board shall choose one of the following actions to fill the vacated position: • The current Chair Elect shall move into the role of Chair for the remainder of the current term and then move into the position of Past Chair upon completion of their term as Chair. A new Chair Elect shall be elected from the current MSUASC membership and will move into the role of Chair after completion of their term as Chair Elect. The position the new Chair Elect vacates may be filled pursuant to the process outlined above or may remain vacant until the next election cycle. • The current Chair Elect shall serve as both the Chair Elect and Chair for the remainder of the term and a chair from one of the internal committees shall be elected to become a voting member of the Executive Board for the remainder of the term. Due to the vacancy in the Past Chair position from there being no chair to move into the position at the end of the term, the current Past Chair, or a previous Past Chair, shall be asked to serve in the role of Past Chair during the next term. If no Past Chair can be found, a chair from one of the internal committees shall serve as a voting member of the Executive Board during the period of vacancy. • The Past Chair shall serve as Chair for the remainder of the term. A chair from one of the internal committees shall be elected to move from a non-voting member to a voting member of the Executive Board. At the end of the term, MSUASC shall ask the current Past Chair, or a previous Past Chair, to serve in the role of Past Chair for the new term. If no Past Chair can be found, a chair from one of the internal committees shall serve as a voting member of the Executive Board during the period of vacancy. If the current sitting Chair Elect resigns, MSUASC shall elect a MSUASC council member to serve the remaining term and the newly elected Chair Elect shall be allowed to serve as Chair at the end of the term. The vacancy caused by the new Chair Elect leaving their position may be filled pursuant to the process outlined above or may remain vacant until the next election cycle. If an internal committee chair resigns, a member of said committee shall be elected to serve as chair. The vacancy of a committee member may be filled through the process outlined above or may remain vacant until the next election. If a council member resigns, the Governance Committee shall review the last election results to determine if there were more election participants than members elected. The non-elected participant receiving the most votes in the last election will be contacted and invited to become the newest council member. If there were no additional participants from the last election, the position will remain vacant until the next election cycle.

Filling Vacant Terms. In the event there is a vacancy, the Governance Committee shall review the ballots from the preceding election to determine the candidates next in line for the vacant position. The term limit for the candidate filling the vacant position will be that of the member leaving. Each candidate shall be contacted, in order of vote totals, then asked to serve on the council. The order shall be individuals with the next highest number of votes, working through the election results. A list of eligible candidates shall be maintained by the Program Coordinator. If a candidate is not found on the list, the position shall remain vacant. If the Chair resigns, the Executive Board shall choose one of the following actions to fill the vacated position: • The current Chair Elect shall move into the role of Chair for the remainder of the current term and then move into the position of Past Chair upon completion of their term as Chair. A new Chair Elect shall be elected from the current MSUASC membership and will move into the role of Chair after completion of their term as Chair Elect. The position the new Chair Elect vacates may be filled pursuant to the process outlined above or may remain vacant until the next election cycle. • The current Chair Elect shall serve as both the Chair Elect and Chair for the remainder of the term and a chair from one of the internal committees shall be elected to become a voting member of the Executive Board for the remainder of the term. Due to the vacancy in the Past Chair position from there being no chair to move into the position at the end of the term, the current Past Chair, or a previous Past Chair, shall be asked to serve in the role of Past Chair during the next term. If no Past Chair can be found, a chair from one of the internal committees shall serve as a voting member of the Executive Board during the period of vacancy. • The Past Chair shall serve as Chair for the remainder of the term. A chair from one of the internal committees shall be elected to move from a non-voting member to a voting member of the Executive Board. At the end of the term, MSUASC shall ask the current Past Chair, or a previous Past Chair, to serve in the role of Past Chair for the new term. If no Past Chair can be found, a chair from one of the internal committees shall serve as a voting member of the Executive Board during the period of vacancy. If the current sitting Chair Elect resigns, MSUASC shall elect a MSUASC council member to serve the remaining term and the newly elected Chair Elect shall be allowed to serve as Chair at the end of the term. The vacancy caused by the new Chair Elect leaving their position may be filled pursuant to the process outlined above or may remain vacant until the next election cycle. If the Past Chair resigns, the position of Past Chair shall remain vacant until the end of the current term. One of the chairs of the internal committees shall be elected to become a voting member of the Executive Board for the remainder of the term while continuing to serve in their role as a committee chair. The roles and responsibility of the past chair will be assigned by the Executive Board. If an internal committee chair resigns, a member of said committee shall be elected to serve as chair. The vacancy of a committee member may be filled through the process outlined above or may remain vacant until the next election. If a council member resigns, the Governance Committee shall review the last election results to determine if there were more election participants than members elected. The non-elected participant receiving the most votes in the last election will be contacted and invited to become the newest council member. If there were no additional participants from the last election, the position will remain vacant until the next election cycle.

Filling Vacant Terms. In the event there is a vacancy, the Governance Committee shall review the ballots from the preceding election to determine the candidates next in line for the vacant position. The term limit for the candidate filling the vacant position will be that of the member leaving. Each candidate shall be contacted, in order of vote totals, then asked to ask to serve on the council. The order shall be individuals with the next highest number of votes, working through the election results. A list of eligible candidates shall be maintained by the Program Coordinator. If a candidate is not found on the listfound, the position Executive Board shall remain vacantappoint someone to serve the remainder of the term. If the Chair resigns, the Executive Board shall choose one of the following actions to fill the vacated position: • The current Chair Elect shall move into the role of Chair for the remainder of the current term and then move into the position of Past Chair upon completion of their term as Chair. A new Chair Elect shall be elected from the current MSUASC membership and will move into the role of Chair after completion of their term as Chair Elect. The position the new Chair Elect vacates may be filled pursuant to the process outlined above or may remain vacant until the next election cycle. • The current Chair Elect shall serve as both the Chair Elect and Chair for the remainder of the term and a chair from one of the internal committees shall be elected to become a voting member of the Executive Board for the remainder of the term. Due to the vacancy in the Past Chair position from there being no chair to move into the position at the end of the term, the current Past Chair, or a previous Past Chair, shall be asked to serve in the role of Past Chair during the next term. If no Past Chair can be found, a chair from one of the internal committees shall serve as a voting member of the Executive Board during the period of vacancy. • The Past Chair shall serve as Chair for the remainder of the term. A chair from one of the internal committees shall be elected to move from a non-voting member to a voting member of the Executive Board. At the end of the term, MSUASC shall ask the current Past Chair, or a previous Past Chair, to serve in the role of Past Chair for the new term. If no Past Chair can be found, a chair from one of the internal committees shall serve as a voting member of the Executive Board during the period of vacancy. If the current sitting Chair Elect resigns, MSUASC shall elect a MSUASC council member to serve the remaining term and the newly elected Chair Elect shall be allowed to serve as Chair at the end of the term. The vacancy caused by the new Chair Elect leaving their position may be filled pursuant to the process outlined above or may remain vacant until the next election cycle. If the Past Chair resigns, the position of Past Chair shall remain vacant until the end of the current term. One of the chairs of the internal committees shall be elected to become a voting member of the Executive Board for the remainder of the term while continuing to serve in their role as a committee chair. If an internal committee chair resigns, a member of said committee shall be elected to serve as chair. The vacancy of a committee member may be filled through the process outlined above or may remain vacant until the next election. If a council member resigns, the Governance Committee shall review the last election results to determine if there were more election participants than members elected. The non-elected participant receiving the most votes in the last election will be contacted and invited to become the newest council member. If there were no additional participants from the last election, the position will remain vacant until the next election cycle.

Filling Vacant Terms. In the event there is a vacancy, the Governance Committee shall review the ballots from the preceding election to determine the candidates next in line for the vacant position. The term limit for the candidate filling the vacant position will be that of the member leaving. Each candidate shall be contacted, in order of vote totals, then asked to serve on the council. The order shall be individuals with the next highest number of votes, working through the election results. A list of eligible candidates shall be maintained by the Program Coordinator. If a candidate is not found on the list, the position shall remain vacant. If the Chair resigns, the Executive Board shall choose one of the following actions to fill the vacated position: • The current Chair Elect shall move into the role of Chair for the remainder of the current term and then move into the position of Past Chair upon completion of their term as Chair. A new Chair Elect shall be elected from the current MSUASC membership and will move into the role of Chair after completion of their term as Chair Elect. The position the new Chair Elect vacates may be filled pursuant to the process outlined above or may remain vacant until the next election cycle. • OR The current Chair Elect shall serve as both the Chair Elect and Chair for the remainder of the term and the Past Chair shall act as a chair from one of the internal committees shall be elected to become a proxy voting member of on the Executive Board Board. for the remainder of the term. Due to the vacancy in the Past Chair position from there being no chair to move into the position at the end of the term, the current Past Chair, or a previous Past Chair, shall be asked to serve in the role of Past Chair during the next term. If no Past Chair can be found, a chair from one of the internal committees shall serve as a voting member of the Executive Board during the period of vacancy. • The Past Chair shall serve as Chair for the remainder of the term. A chair from one of the internal committees shall be elected to move from a non-voting member to a voting member of the Executive Board. At the end of the term, MSUASC shall ask the current Past Chair, or a previous Past Chair, to serve in the role of Past Chair for the new term. If no Past Chair can be found, a chair from one of the internal committees shall serve as a voting member of the Executive Board during the period of vacancy. If the current sitting Chair Elect resigns, MSUASC shall elect a MSUASC council member to serve the remaining term and the newly elected Chair Elect shall be allowed to serve as Chair at the end of the term. The vacancy caused by the new Chair Elect leaving their position may be filled pursuant to the process outlined above or may remain vacant until the next election cycle. If an internal committee chair resigns, a member of said committee shall be elected to serve as chair. The vacancy of a committee member may be filled through the process outlined above or may remain vacant until the next election. If a council member resigns, the Governance Committee shall review the last election results to determine if there were more election participants than members elected. The non-elected participant receiving the most votes in the last election will be contacted and invited to become the newest council member. If there were no additional participants from the last election, the position will remain vacant until the next election cycle.