Common use of DOCUMENTATION TO BE PROVIDED TO THE UNION Clause in Contracts

DOCUMENTATION TO BE PROVIDED TO THE UNION. 3-3.01 The Board shall, within eight (8) working days of their issuance, transmit to the union, copies of all information concerning one or more groups of teachers, provided that this information is readily available and has not been declared confidential prior to the request by the union. This includes updated information. 3-3.02 Furthermore, throughout the school year, documentation shall be supplied to the union according to the following schedule. The timeline will be updated on an annual basis. Documentation Date - Staffing documentation As available - Copy of directives pertaining to duties & responsibilities of teachers distributed to schools/centres by the board As issued - Staffing grid for each school and centre October 15 - Seniority list (provisional) Mid-March (official) Mid-April - Major school change posts due to closing, opening, As per staffing timeline and/or rezoning agreed upon annually - List of teachers granted leaves of absence of all types " " - List of excess at board and school level " " - List of vacancies " " - List of voluntary transfers " " - List of teachers to be placed on availability or nonreengaged As per staffing timeline agreed upon annually - List of part-time contracts October 15 and updates - List of teachers offered contracts After 60 days - Information concerning surplus resorption As available - Teachers’ workload Upon specific request Administrative documentation: - Non-restricted material at board meetings Monthly - Students’ enrollment forecast March 30 - Students’ enrollment figures by school October 30 - Class size documentation1 October 15 - MELS budgetary rules 8 workdays after receipt - Board budget forecast 8 workdays after approval - Board budget revision As available - Allocation of support services for special needs students As foreseen in clause 8-9.02(provincial entente) - Student teacher funds As available - Available director days per school October 30 - PIC funds November 30 - Board-wide professional day calendar and programs2 September 1 Employees’ benefits documentation: - Basic data from payroll system October 30 and updates - Bank of days statement As available - List of teachers on salary insurance Monthly - List of teachers on CSST, Maternity Leave As available - Policy with regard to teacher travel expenses As available - Salary changes, 20 days As available

DOCUMENTATION TO BE PROVIDED TO THE UNION. 3-3.01 The Board School board shall, within eight (8) working days of their issuance, transmit to the union, copies of all information concerning one or more groups of teachers, provided that this information is readily available and has not been declared confidential prior to the request by the union. This includes updated information. 3-3.02 Furthermore, throughout the school year, documentation shall be supplied to the union according to the following schedule. The timeline will be updated on an annual basis. Documentation Date - Staffing documentation As available - Copy of directives pertaining to duties & responsibilities of teachers distributed to schools/centres by the school board As issued - Staffing grid for each school and centre October 15 - Teachers’ workload (elementary and secondary) end of October - Teachers’ workload (Adult Ed. & Voc. Ed.) upon Union request - Seniority list (provisional) Mid-March (official) Mid-April - Major school change posts due to closing, opening, As per staffing timeline and/or rezoning agreed upon annually - List of teachers granted leaves of absence of all types " " - List of excess at school board and school level " " - List of vacancies " " - List of voluntary transfers " " - List of teachers to be placed on availability or nonreengaged As per staffing timeline timeline2 agreed upon annually - List of part-time contracts October 15 and updates - List of teachers offered contracts After 60 40 days - Information concerning surplus resorption re-absorption As available - Teachers’ workload Upon specific request Administrative documentation: - Non-restricted material at school board meetings Monthly - Students’ enrollment enrolment forecast March 30 - Students’ enrollment enrolment figures by school October 30 - Class size documentation1 October 15 - MELS budgetary rules 8 workdays after receipt - Board School board budget forecast 8 workdays after approval - Board School board budget revision As available - Allocation of support services for special needs students As foreseen in clause 8-9.02(provincial entente) - Student teacher funds As available Information concerning support and supervision of student teachers November 1 - Available director days per school October 30 - PIC funds November 30 - BoardSchool board-wide professional day calendar and programs2 September 1 Employees’ benefits documentation: - Basic data from payroll system October 30 and updates - Bank of days statement As available - List of teachers on salary insurance Monthly - List of teachers on CSST, Maternity Leave As available - Policy with regard to teacher travel expenses As available - Salary changes, 20 days As available

DOCUMENTATION TO BE PROVIDED TO THE UNION. 3-3.01 The Board school board shall, within eight (8) working days of their issuance, transmit to the union, copies of all information concerning one or more groups of teachers, provided that this information is readily available and has not been declared confidential prior to the request by the union. This includes updated information. 3-3.02 Furthermore, throughout the school year, documentation shall be supplied to the union according to the following schedule. The timeline will be updated on an annual basis. : Documentation Date - Staffing documentation As available - Copy of directives pertaining to duties & responsibilities of teachers distributed to schools/centres by the school board As issued - Staffing grid for each school and centre October 15 - Teachers’ workload (elementary and secondary) End of October - Teachers’ workload (continuing education) End of October - Seniority list (provisional) ): Mid-March - Seniority list (official) Mid-April - Major school change posts due to closing, opening, As per staffing timeline and/or rezoning agreed upon annually - List of teachers granted leaves of absence of all types " " ‘’ ‘’ - List of excess at school board and school level " " ‘’ ‘’ - List of vacancies " " ‘’ ‘’ - List of voluntary transfers " " ‘’ ‘’ - List of teachers to be placed on availability or nonreengaged As per staffing timeline agreed upon annually non reengaged ‘’ ‘’ - List of part-time contracts October 15 and updates - List of teachers offered contracts After 60 40 days - Information concerning surplus resorption re-absorption As available - Teachers’ workload Upon specific request Administrative documentation: documentation - Non-restricted material at school board meetings Monthly - Students’ enrollment enrolment forecast March 30 - Students’ enrollment enrolment figures by school October 30 - Class size documentation1 documentation October 15 - MELS MEES budgetary rules 8 workdays after receipt - Board School board budget forecast 8 workdays after approval - Board School board budget revision As available - Allocation of support services for special needs students As foreseen in clause 8-9.02(provincial 9.02 (provincial entente) - Student teacher funds As available Information concerning support and supervision of student teachers November 1 - Available director days per school October 30 - PIC funds November 30 - BoardSchool board-wide professional day calendar and programs2 programs September 1 Employees’ benefits documentation: - Basic data from payroll system October 30 and updates - Bank of days statement As available - List of teachers on salary insurance Monthly - List of teachers on CSSTCNESST, Maternity Leave maternity leave As available - Policy with regard to teacher travel expenses As available - Salary changes, 20 days As available

DOCUMENTATION TO BE PROVIDED TO THE UNION. 3-3.01 The Board shall, within eight (8) working days of their issuance, transmit to the union, copies of all information concerning one or more groups of teachers, provided that this information is readily available and has not been declared confidential prior to the request by the union. This includes updated information. 3-3.02 Furthermore, throughout the school year, documentation shall be supplied to the union according to the following schedule. The timeline will be updated on an annual basis. Documentation Date - Staffing documentation As available - Copy of directives pertaining to duties & responsibilities of teachers distributed to schools/centres by the board As issued - Staffing grid for each school and centre October 15 - Seniority list (provisional) Mid-March (official) Mid-April - Posts affected by Major school change posts due to closing, opening, As per staffing timeline and/or rezoning agreed upon annually - List of teachers granted leaves of absence of all types " " - List of excess at board and school level " " - List of vacancies " " - List of voluntary transfers " " - List of teachers to be placed on availability or nonreengaged As per staffing timeline agreed upon annually - List of part-time contracts October 15 and updates - List of teachers offered contracts After 60 days - Information concerning surplus resorption As available - Teachers’ workload Upon specific request Administrative documentation: - Non-restricted material at board meetings Monthly - Students’ enrollment forecast March 30 - Students’ enrollment figures by school October 30 - Class size documentation1 October 15 - MELS budgetary rules 8 workdays after receipt - Board budget forecast 8 workdays after approval - Board budget revision As available - Allocation of support services for special needs students As foreseen in clause 8-9.02(provincial entente) - Student teacher funds As available - Available director director’s days per school October 30 - PIC funds November 30 - Board-wide professional day calendar and programs2 September 1 Employees’ benefits documentation: - Basic data from payroll system October 30 and updates - Bank of days statement As available - List of teachers on salary insurance Monthly - List of teachers on CSST, Maternity Leave As available - Policy with regard to teacher travel expenses As available - Salary changes, 20 days As available