City Authorized Business Travel Service Provider Sample Clauses

City Authorized Business Travel Service Provider. To the extent possible, all Travelers should utilize the City authorized business travel service provider for all City business-related travel. Currently, the City is using the State of California Department of General Services (State) travel agency contract with TravelStore to maximize savings on air travel. The State, in conjunction with TravelStore, has established a website dedicated for government travel, xxx.xxxxxxxxxxxxxx.xxx. Dedicated TravelStore agents can also be reached at 1-877-454-TRVL (8785). Travelers should use the self-service online system to make travel reservations whenever possible since the transaction fee is less than agent-assisted reservations. Agents are available for more complex travel arrangements. Air travels booked through TravelStore are charged to the City’s credit card. The Controller’s Office will provide departments with monthly reports of their airfare expenditures with TravelStore for verification and approval of their charges. Travelers may use other travel service providers under the following conditions: • The Traveler is willing to use his or her personal credit card to book the flight or other mode of transportation; and, • Sufficient proof is provided that the airfare is equal to or lower than airfare or fare available at TravelStore, at the time of GAETL approval. Travelers are responsible for canceling airline reservations if the trip is canceled or postponed and obtaining a copy of their non-transferable credit for future use with TravelStore. Similar steps should be taken when flights are not booked with TravelStore.
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