Common use of Certification/Recertification of Instructors Clause in Contracts

Certification/Recertification of Instructors. Costs associated with the certification and re- certification of instructors are allowed. States are encouraged to follow the FEMA Instructor Quality Assurance Program to ensure a minimum level of competency and corresponding levels of evaluation of student learning. This is particularly important for those courses which involve training of trainers. For training, the number of participants must be a minimum of 15 in order to justify the cost of holding a course. For questions regarding adequate number of participants, please contact the Division State Training Officer for course specific guidance. Unless the Sub-Recipient receives advance written approval from the State Training Officer for the number of participants, then the Division must reduce the amount authorized for reimbursement on a pro-rata basis for any training with less than 15 participants. Training Costs Supporting Documentation • Copies of contracts or agreements with consultants providing services; • Copies of invoices, receipts and cancelled checks, credit card statements and bank statements for proof of payment. • Copies of the agenda, certificates and/or sign in sheets (if using prepopulated sign in sheets they must be certified by the Emergency Management Director or Lead Instructor verifying attendance). For travel related to EMPG-S activities: • Copies of all receipts must be submitted (i.e., airfare, proof of mileage, toll receipts, hotel receipts, car rental receipts, etc.) Receipts must be itemized and match the dates of travel/conference; Reference: DHS FY 2020 EMPG-S Notice of Funding Opportunity II. OTHER ALLOWABLE COSTS:

Certification/Recertification of Instructors. Costs associated with the certification and re- re-certification of instructors are allowed. States are encouraged to follow the FEMA Instructor Quality Assurance Program to ensure a minimum level of competency and corresponding levels of evaluation of student learning. This is particularly important for those courses which involve training of trainers. For training, the number of participants must be a minimum of 15 in order to justify the cost of holding a course. For questions regarding adequate number of participants, please contact the Division State Training Officer for course specific guidance. Unless the Sub-Recipient receives advance written approval from the State Training Officer for the number of participants, then the Division must reduce the amount authorized for reimbursement on a pro-rata basis for any training with less than 15 participants. Training Costs Supporting Documentation • Copies of contracts or agreements with consultants providing services; • Copies of invoices, receipts and cancelled checks, credit card statements and bank statements for proof of payment. • Copies of the agenda, certificates and/or sign in sheets (if using prepopulated sign in sheets they must be certified by the Emergency Management Director or Lead Instructor verifying attendance). For travel related to EMPG-S activities: • Copies of all receipts must be submitted (i.e., airfare, proof of mileage, toll receipts, hotel receipts, car rental receipts, etc.) Receipts must be itemized and match the dates of travel/conference; Reference: DHS FY 2020 EMPG-S Notice of Funding Opportunity II. OTHER ALLOWABLE COSTS:Opportunity

Certification/Recertification of Instructors. Costs associated with the certification and re- certification of instructors are allowed. States are encouraged to follow the FEMA Instructor Quality Assurance Program to ensure a minimum level of competency and corresponding levels of evaluation of student learning. This is particularly important for those courses which involve involving the training of trainers. For training, the number of participants must be a minimum of 15 in order to justify the cost of holding a course. For questions regarding adequate number of participants, participants please contact the Division FDEM State Training Officer for course specific guidance. Unless the Sub-Recipient recipient receives advance written approval from the State Training Officer for the number of participants, then the Division must shall reduce the amount authorized for reimbursement on a pro-rata basis for any training with less than 15 participants. Training Costs Supporting If the recipient seeks reimbursement for training activities, then the following shall be submitted:  Approval of emergency management training that has been identified on the current Multi-Year Exercise Plan (MYTEP);  Sign-in sheets, rosters and an agenda;  Documentation • Copies from recipient’s financial system showing attendees were paid;  Receipts and proof of contracts or agreements with consultants providing services; • Copies of invoicespayment (e.g. canceled check, receipts and cancelled checkselectronic funds transfer confirmation, credit card statements statement and bank statements payment to credit card company for that statement) for any expenditures in support of the training (e.g. printing costs, costs related to administering the training, planning, scheduling, facilities, materials and supplies, reproduction of materials, and equipment);  Invoices and proof of payment. • Copies of the agenda, certificates and/or sign in sheets payment for Travel costs (if using prepopulated sign in sheets they must be certified by the Emergency Management Director or Lead Instructor verifying attendance). For travel related to EMPG-S activities: • Copies of all receipts must be submitted (i.e.e.g., airfare, proof of mileage, toll receiptsper diem, hotel receiptshotel) related to training activities; and, car rental receipts Proof of purchase methodology (e.g. sole source, etcstate contract, competitive bid results).) Receipts must be itemized and match the dates of travel/conference; Reference: DHS FY 2020 EMPG-S Notice of Funding Opportunity II. OTHER ALLOWABLE COSTS:

Certification/Recertification of Instructors. Costs associated with the certification and re- certification of instructors are allowed. States are encouraged to follow the FEMA Instructor Quality Assurance Program to ensure a minimum level of competency and corresponding levels of evaluation of student learning. This is particularly important for those courses which involve involving the training of trainers. For training, the number of participants must be a minimum of 15 in order to justify the cost of holding a course. For questions regarding adequate number of participants, participants please contact the Division FDEM State Training Officer for course specific guidance. Unless the Sub-Recipient recipient receives advance written approval from the State Training Officer for the number of participants, then the Division must shall reduce the amount authorized for reimbursement on a pro-rata basis for any training with less than 15 participants. Training Costs Supporting Documentation If the recipient seeks reimbursement for training activities, then the following shall be submitted: • Copies Approval of contracts or agreements with consultants providing servicesemergency management training that has been identified on the current Multi-Year Exercise Plan (MYTEP); • Copies Sign-in sheets, rosters and an agenda; • Documentation from recipient’s financial system showing attendees were paid; • Receipts and proof of invoicespayment (e.g. canceled check, receipts and cancelled checkselectronic funds transfer confirmation, credit card statements statement and bank statements payment to credit card company for that statement) for any expenditures in support of the training (e.g. printing costs, costs related to administering the training, planning, scheduling, facilities, materials and supplies, reproduction of materials, and equipment); • Invoices and proof of payment. • Copies of the agenda, certificates and/or sign in sheets payment for Travel costs (if using prepopulated sign in sheets they must be certified by the Emergency Management Director or Lead Instructor verifying attendance). For travel related to EMPG-S activities: • Copies of all receipts must be submitted (i.e.e.g., airfare, proof of mileage, toll receiptsper diem, hotel receiptshotel) related to training activities; and, car rental receipts• Proof of purchase methodology (e.g. sole source, etcstate contract, competitive bid results).) Receipts must be itemized and match the dates of travel/conference; Reference: DHS FY 2020 EMPG-S Notice of Funding Opportunity II. OTHER ALLOWABLE COSTS: