Common use of BILLING PROCEDURES AND PAYMENT Clause in Contracts

BILLING PROCEDURES AND PAYMENT. COMMERCE will pay Grantee upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE monthly, unless arranged otherwise with Commerce Representative. Exceptions to the single billing per month can be made by COMMERCE on a case-by-case basis. Invoices must be submitted using COMMERCE’s online invoicing system. The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and fees. The invoice shall include the Grant Number 22-46123- 005. If expenses are invoiced, provide a detailed breakdown of each type. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Grantee. COMMERCE may, in its sole discretion, terminate the Grant or withhold payments claimed by the Grantee for services rendered if the Grantee fails to satisfactorily comply with any term or condition of this Grant. No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE. Invoices and End of Fiscal Year Invoices are due on the 20th of the month following the provision of services. Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide notification of the end of fiscal year due date. The grantee must invoice for all expenses from the beginning of the contract through June 30, regardless of the contract start and end date.

BILLING PROCEDURES AND PAYMENT. COMMERCE will pay Grantee Contractor upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE monthly, unless arranged otherwise with Commerce Representative. Exceptions to the single billing per month can be made by COMMERCE on a case-by-case basis. Invoices must be submitted using COMMERCE’s online invoicing systemnot more often than monthly nor less than quarterly. The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and fees. The invoice shall include the Grant Contract Number 2224- 63610-46123- 005170. If A receipt must accompany any single expenses are invoiced, provide a detailed breakdown in the amount of each type$50.00 or more in order to receive reimbursement. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the GranteeContractor. COMMERCE may, in its sole discretion, terminate the Grant Contract or withhold payments claimed by the Grantee Contractor for services rendered if the Grantee Contractor fails to satisfactorily comply with any term or condition of this GrantContract. No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE. Grant Start Date COMMERCE will pay the Contractor for costs incurred beginning July 1, 2023, for services and deliverables described under this Agreement. State Fiscal Year Payments COMMERCE will reimburse Contractor for State Fiscal Year 2024 (July 1, 2023-June 30, 2024), and State Fiscal Year 2025 (July 1, 2024-June 30, 2025), based on the expenses incurred under this Contract. Invoices and End of Fiscal Year Invoices are due on the 20th at a minimum of the month following the provision of servicesJune 15, 2024 and 2025, if not submitted at more frequent intervals. Final invoices for a state fiscal year may be due sooner than the 20th 15th of June and Commerce will provide notification of the end of fiscal year due date. The grantee Contractor must invoice for all expenses from the beginning of the contract through June 30, regardless of the contract start and end date.

BILLING PROCEDURES AND PAYMENT. COMMERCE will pay Grantee Contractor upon acceptance of goods and services provided and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE monthly, unless arranged otherwise with Commerce Representativenot more often than quarterly. Exceptions The parties agree this is a performance-based contract intended to produce the single billing per month can deliverables identified in Scope of Work (Attachment A). Payment of any invoice shall be made by COMMERCE on a case-by-case basis. Invoices must be submitted using dependent upon COMMERCE’S acceptance of Contractor’s online invoicing systemperformance and/or deliverable. The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and fees. The invoice shall include the Grant Contract Number 2200-46123- 005. If expenses are invoiced, provide a detailed breakdown of each type00000-000. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the GranteeContractor. COMMERCE may, in its sole discretion, terminate the Grant Contract or withhold payments claimed by the Grantee Contractor for services rendered if the Grantee Contractor fails to satisfactorily comply with any term or condition of this GrantContract. No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE. Invoices and End of Fiscal Year Invoices are due on the 20th of the month following the provision of services. Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide notification of the end of fiscal year due date. The grantee grantees must invoice for all expenses from by June 17, 2023. COMMERCE will pay Contractor for costs incurred prior to the beginning start date of this Agreement, if such costs would have been allowable on or after July 1, 2021, the start date of the contract through June 302021-2023 biennium. To be allowable, regardless such costs must be limited to the completion of tasks and deliverables outlined in the contract start and end dateScope of Work (Attachment A).

BILLING PROCEDURES AND PAYMENT. COMMERCE will pay Grantee upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE monthly, unless arranged otherwise with Commerce Representative. Exceptions to the single billing per month can be made by COMMERCE Representative on a case-by-case basis. Invoices must be submitted using COMMERCE’s online invoicing systemWashington State Invoice Voucher form not more often than monthly. The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and fees. The invoice shall include the Grant Contract Number 22-46123- 005identified on the Face Sheet of this Grant. If expenses are invoiced, provide a detailed breakdown of each type. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Grantee. COMMERCE may, in its sole discretion, terminate the Grant or withhold payments claimed by the Grantee for services rendered if the Grantee fails to satisfactorily comply with any term or condition of this Grant, including completion of the Environmental Review and the release of funds (if applicable). No payments in advance or in anticipation of services or supplies to be provided under this Agreement Grant shall be made by COMMERCE. COMMERCE shall not release the final five (5) percent of the total grant amount until acceptance by COMMERCE of project completion. Invoices and End of Fiscal Year Invoices are due on the 20th of the month following the provision of services. Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide notification of the end of fiscal year due date. The grantee must invoice for all expenses from the beginning of the contract through June 30, regardless of the contract start and end date.

BILLING PROCEDURES AND PAYMENT. COMMERCE AGENCY will pay Grantee CONTRACTOR upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE monthly, unless arranged otherwise with Commerce Representative. Exceptions to the single billing per month can be made by COMMERCE on a case-by-case basisContract Manager. Invoices must be submitted using COMMERCEcontain details of each Statement of Work item’s online invoicing systemDeliverables completed or in progress, percent complete or other effort, hours billed by each Statement of Work (SOW) item. The invoices shall describe and document, to COMMERCE's the AGENCY'S satisfaction, a description of the work performed, the progress of the project, and fees. The invoice shall include the Grant Number 22-46123- 005contract reference number . If expenses are invoiced, the CONTRACTOR must provide a detailed breakdown of each type. A receipt must accompany any single expenses in the amount of $50.00 or more in order to receive reimbursement. For all separately invoiced travel expenses pre-approved by AGENCY, CONTRACTOR shall receive reimbursement not-to-exceed current state travel reimbursement rates for expenses in compliance with State policies. Payment shall be considered timely if made by COMMERCE the AGENCY within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the GranteeCONTRACTOR. COMMERCE The AGENCY may, in its sole discretion, terminate the Grant contract or withhold payments claimed by the Grantee CONTRACTOR for services rendered if the Grantee CONTRACTOR fails to satisfactorily comply with any term or condition of this Grantcontract. No payments in advance or in anticipation of services or supplies to be provided under this Agreement contract shall be made by COMMERCE. Invoices and End of Fiscal Year Invoices are due on the 20th of the month following the provision of services. Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide notification of the end of fiscal year due date. The grantee must invoice for all expenses from the beginning of the contract through June 30, regardless of the contract start and end dateAGENCY.

BILLING PROCEDURES AND PAYMENT. COMMERCE will pay Grantee Contractor upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE monthly, unless arranged otherwise with Commerce Representativenot more often than quarterly. Exceptions The parties agree this is a performance-based contract intended to produce the single billing per month can deliverables identified in Scope of Work (Attachment A). Payment of any invoice shall be made by COMMERCE on a case-by-case basis. Invoices must be submitted using dependent upon COMMERCE’S acceptance of Contractor’s online invoicing systemperformance and/or deliverable. The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and fees. The invoice shall include the Grant Contract Number 2200-46123- 005. If expenses are invoiced, provide a detailed breakdown of each type00000-000. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the GranteeContractor. COMMERCE may, in its sole discretion, terminate the Grant Contract or withhold payments claimed by the Grantee Contractor for services rendered if the Grantee Contractor fails to satisfactorily comply with any term or condition of this GrantContract. No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE. Invoices and End of Fiscal Year Invoices are due on the 20th of the month following the provision of services. Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide notification of the end of fiscal year due date. The grantee grantees must invoice for all expenses from by June 17, 2023. COMMERCE will pay Contractor for costs incurred prior to the beginning start date of this Agreement, if such costs would have been allowable on or after July 1, 2021, the start date of the contract through June 302021-2023 biennium. To be allowable, regardless such costs must be limited to the completion of tasks and deliverables outlined in the contract start and end dateScope of Work (Attachment A).

BILLING PROCEDURES AND PAYMENT. COMMERCE will pay Grantee Contractor upon acceptance of services and deliverables provided and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE monthly, unless arranged otherwise with Commerce Representativenot more often than quarterly. Exceptions The parties agree this is a performance-based contract intended to produce the single billing per month can deliverables identified in Scope of Work (Attachment A). Payment of any invoice shall be made by COMMERCE on a case-by-case basis. Invoices must be submitted using dependent upon COMMERCE’S acceptance of Contractor’s online invoicing systemperformance and/or deliverable. The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and fees. The invoice shall include the Grant Contract Number 2200-46123- 00500000-000. If expenses are invoiced, provide a detailed breakdown of each type. A receipt must accompany any single expenses in the amount of $50.00 or more in order to receive reimbursement. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the GranteeContractor. COMMERCE may, in its sole discretion, terminate the Grant Contract or withhold payments claimed by the Grantee Contractor for services rendered if the Grantee Contractor fails to satisfactorily comply with any term or condition of this GrantContract. No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE. Invoices COMMERCE will pay Contractor for costs incurred prior to the start date of this Agreement, if such costs would have been allowable on or after July 28, 2019, the effective date of Engrossed Second Substitute House Bill 1923 (2019). To be allowable, such costs must be limited to the completion of tasks and End deliverables outlined in the Scope of Fiscal Year Invoices are due on the 20th of the month following the provision of services. Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide notification of the end of fiscal year due date. The grantee must invoice for all expenses from the beginning of the contract through June 30, regardless of the contract start and end dateWork (Attachment A).