ROLES AND RESPONSIBILITIES UNDER THIS AGREEMENT. The people who will have access to the information under this Agreement are: Norfolk Constabulary (ICO Registration number Z4894872) T/DI Xxxx Xxxxxx – MASH Domestic Abuse Safeguarding Team Norfolk County Council Children’s Services (ICO Registration number Z534327X) Xxxxxxxx Xxxxxxxxx Education Representative – Norfolk Multi Agency Safeguarding Hub Norfolk Schools – Key Adults – as per list of signatories at Appendix E The Constabulary and the Council’s Children’s Services must identify a single point of contact (“SPOC”) who will be responsible for the development of this Agreement on behalf of the relevant business area and the first port of call for any questions about this agreement. The “SPOC” will also be responsible for any reviews or amendments to the Agreement. The “SPOC” for each partner should also be notified of any breach or dispute and will be responsible for obtaining authorisation to disclose any information to a third party. SPOC’s should maintain regular contact with each other and ensure that appropriate audit trails of sharing are retained and made available when required. Any changes in SPOC will be notified in writing as soon as practicable and in any event within 5 working days after such a change has occurred. The SPOCs are: Name: Detective Chief Inspector Xxxxx Xxxxxxx Position: Safeguarding DCI Contact details: 00000 000000 Norfolk County Council Children’s Services Name: Xxxxx Xxxxxx Position: Senior Adviser Safeguarding – Education Quality Assurance & Intervention Service Schools – Individual schools key adults Only appropriate and properly authorised persons will have access to the information specified in this Agreement. If in doubt, a person intending to share or access information should contact their SPOC or Data Protection /Information Management Team. All Parties must be fully aware of their obligations under the GDPR and DPA 2018 and must have the appropriate training, policies and procedures in place to ensure compliance. It will be the responsibility of all partners to ensure that: • Realistic expectations prevail from the outset • Ethical standards are maintained • A mechanism exists by which the flow of information can be controlled • A mechanism exists by which the integrity of the data is upheld • Appropriate training with regard to both this agreement and the GDPR and DPA 2018 in general is given to all relevant staff • Adequate arrangements exist to audit adherence to the Agreement • The sharing is covered under each party’s privacy information notice The Parties are aware that the deliberate or reckless disclosure of personal data (obtained under this Agreement) to other organisations or persons may amount to a criminal offence under the DPA. The Constabulary’s role The Constabulary will collate and prepare a spreadsheet of all domestic incidents where a child was present. This will be emailed to Children’s Services staff within the MASH. The Council’s Children’s Advice and Duty Service (CADS) Role: The Council’s CADS will place the information on the Liquid Logic/PSS/Core+ case management system and identify the relevant School(s) ring these Schools before 9am to notify them of the incident and provide sufficient information to the Schools so that the Schools are able to provide emotional support for children involved. keep an accurate record of all calls made keep an accurate record of named Key Adults for each education provider The Council’s Overarching Role The Council will provide a briefing session for all designated Key Adults nominated by their school, prior to the school receiving notifications. ensure the briefing session is relevant and informative ensure briefing sessions are regular and spread through the localities to maximise coverage regularly review Operation Encompass The School’s role: The Schools will ensure there is a Key Adult and deputy within the school and that they have attended the appropriate briefing prior to receiving notifications. This must be someone who is a trained DSL with responsibly for safeguarding. ensure the Key Adult signs the Operation Encompass Agreement (See Appendix D) and returns it to designated officer. ensure the Key Adult is available to receive the notification from Children’s Services staff each morning ensure they keep an accurate record of each notification and store it utilising the current process used to store child protection paperwork within the school. provide silent or overt support to child, following a notification. provide MASH with an up-to-date list of the Key Adults within their school and contact numbers.
Appears in 2 contracts
Samples: Sharing Agreement, Sharing Agreement
ROLES AND RESPONSIBILITIES UNDER THIS AGREEMENT. The people who will have access to the information under this Agreement are: Norfolk Constabulary (ICO Registration number Z4894872) T/DI Xxxx Xxxxxx Xxxxxxxxxxx XxXxxxx– MASH Domestic Abuse Safeguarding Team Norfolk County Council Children’s Services (ICO Registration number Z534327X) Xxxxxxxx Xxxxxxxxx CADS Education Representative – Learning & Inclusion Service, Norfolk Multi Agency County Council Xxxxxx Xxxxxxxx, Safeguarding Hub Adviser - Learning & Inclusion Service, Norfolk County Council Norfolk Schools – Key Adults – as per list of signatories at Appendix E Register maintained by Norfolk County Council The Constabulary and the Council’s Children’s Services must identify a single point of contact (“SPOC”) who will be responsible for the development of this Agreement on behalf of the relevant business area and the first port of call for any questions about this agreement. The “SPOC” will also be responsible for any reviews or amendments to the Agreement. The “SPOC” for each partner should also be notified of any breach or dispute and will be responsible for obtaining authorisation to disclose any information to a third party. SPOC’s should maintain regular contact with each other and ensure that appropriate audit trails of sharing are retained and made available when required. Any changes in SPOC will be notified in writing as soon as practicable and in any event within 5 working days after such a change has occurred. The SPOCs are: Name: Detective Chief Inspector T/DCI Xxxxx Xxxxxxx Xxxxx Position: Safeguarding T/DCI Contact details: 00000 000000 Norfolk County Council Children’s Services Name: Xxxxx Xxxxxx Xxxxxxxx Position: Senior Adviser Safeguarding Adviser– Education Quality Assurance Assurance, Intervention & Intervention Regulation Service Schools – Individual schools key adults school’s Key Adults Only appropriate and properly authorised persons will have access to the information specified in this Agreement. If in doubt, a person intending to share or access information should contact their SPOC or Data Protection /Information Management Team. All Parties must be fully aware of their obligations under the GDPR and DPA 2018 and must have the appropriate training, policies and procedures in place to ensure compliance. It will be the responsibility of all partners to ensure that: • Realistic expectations prevail from the outset • Ethical standards are maintained • A mechanism exists by which the flow of information can be controlled • A mechanism exists by which the integrity of the data is upheld • Appropriate training with regard to both this agreement and the GDPR and DPA 2018 in general is given to all relevant staff • Adequate arrangements exist to audit adherence to the Agreement • The sharing is covered under each party’s privacy information notice The Parties are aware that the deliberate or reckless disclosure of personal data (obtained under this Agreement) to other organisations or persons may amount to a criminal offence under the DPA. The Constabulary’s role The Constabulary will collate and prepare a spreadsheet of all domestic incidents where a child was present. This will be emailed to Children’s Services staff within the MASHEducation Quality Assurance, Intervention & Regulation Service (EQAIRS). The Council’s Children’s Advice and Duty Education Quality Assurance, Intervention & Regulation Service (CADSEQAIRS) Role: The Council’s CADS EQAIRS will • place the information on the Liquid Logic/PSS/Core+ case management system and • identify the relevant School(s) ring • e-mail these Schools using the AnyComms+ before 9am to notify them of the incident and provide sufficient information to the Schools so that the Schools are able to provide emotional support for children involved. involved • keep an accurate record of all calls notifications made • keep an accurate record of named Key Adults for each education provider • maintain the register of schools who are partners in the Agreement The Council’s Overarching Role The Council will • provide a briefing session for all designated Key Adults nominated by their school, prior to the school receiving notifications. ensure • Ensure the briefing session is relevant and informative informative. • ensure briefing sessions are regular and spread through the localities to maximise coverage courage. • regularly review Operation Encompass The School’s role: The Schools will • ensure there is a Key Adult and deputy within the school and that they have attended the appropriate briefing prior to receiving notifications. This must be someone who is a trained DSL with responsibly for safeguarding. • ensure the Key Adult signs the Operation Encompass Agreement (See Appendix D) and returns it to designated officer. • ensure the Key Adult is available to receive the notification from Children’s Services staff each morning • ensure they keep an accurate record of each notification and store it utilising the current process used to store child protection paperwork within the school. • provide silent or overt support to child, following a notification. • provide MASH EQAIRS with an up-to-date list of the Key Adults within their school school, contact numbers and contact numbersemail addresses.
Appears in 1 contract
Samples: Sharing Agreement
ROLES AND RESPONSIBILITIES UNDER THIS AGREEMENT. The people who will have access to the information under this Agreement are: Norfolk Constabulary (ICO Registration number Z4894872) T/DI Xxxx Xxxxxx – MASH Domestic Abuse Safeguarding Team Norfolk County Council Children’s Services (ICO Registration number Z534327X) Xxxxxxxx Xxxxxxxxx Education Representative – Norfolk Multi Agency Safeguarding Hub Norfolk Schools – Key Adults – as per list of signatories at Appendix E The Constabulary and the Council’s Children’s Services must identify a single point of contact (“SPOC”) who will be responsible for the development of this Agreement on behalf of the relevant business area and the first port of call for any questions about this agreement. The “SPOC” will also be responsible for any reviews or amendments to the Agreement. The “SPOC” for each partner should also be notified of any breach or dispute and will be responsible for obtaining authorisation to disclose any information to a third party. SPOC’s should maintain regular contact with each other and ensure that appropriate audit trails of sharing are retained and made available when required. Any changes in SPOC will be notified in writing as soon as practicable and in any event within 5 working days after such a change has occurred. The SPOCs are: Name: Detective Chief Inspector Xxxxx Xxxxxxx Position: Safeguarding DCI Contact details: 00000 000000 Norfolk County Council Children’s Services Name: Xxxxx Xxxxxx Position: Senior Adviser Safeguarding – Education Quality Assurance & Intervention Service Schools – Individual schools key adults Only appropriate and properly authorised persons will have access to the information specified in this Agreement. If in doubt, a person intending to share or access information should contact their SPOC or Data Protection /Information Management Team. All Parties must be fully aware of their obligations under the GDPR and DPA 2018 and must have the appropriate training, policies and procedures in place to ensure compliance. It will be the responsibility of all partners to ensure that: • Realistic expectations prevail from the outset • Ethical standards are maintained • A mechanism exists by which the flow of information can be controlled • A mechanism exists by which the integrity of the data is upheld • Appropriate training with regard to both this agreement and the GDPR and DPA 2018 in general is given to all relevant staff • Adequate arrangements exist to audit adherence to the Agreement • The sharing is covered under each party’s privacy information notice The Parties are aware that the deliberate or reckless disclosure of personal data (obtained under this Agreement) to other organisations or persons may amount to a criminal offence under the DPA. The Constabulary’s role The Constabulary will collate and prepare a spreadsheet of all domestic incidents where a child was present. This will be emailed to Children’s Services staff within the MASH. The Council’s Children’s Advice and Duty Service (CADS) Role: The Council’s CADS will • place the information on the Liquid Logic/PSS/Core+ case management system and • identify the relevant School(s) • ring these Schools before 9am to notify them of the incident and provide sufficient information to the Schools so that the Schools are able to provide emotional support for children involved. • keep an accurate record of all calls made • keep an accurate record of named Key Adults for each education provider The Council’s Overarching Role The Council will • provide a briefing session for all designated Key Adults nominated by their school, prior to the school receiving notifications. ensure the briefing session is relevant and informative • ensure briefing sessions are regular and spread through the localities to maximise coverage • regularly review Operation Encompass The School’s role: The Schools will • ensure there is a Key Adult and deputy within the school and that they have attended the appropriate briefing prior to receiving notifications. This must be someone who is a trained DSL with responsibly for safeguarding. • ensure the Key Adult signs the Operation Encompass Agreement (See Appendix D) and returns it to designated officer. • ensure the Key Adult is available to receive the notification from Children’s Services staff each morning • ensure they keep an accurate record of each notification and store it utilising the current process used to store child protection paperwork within the school. • provide silent or overt support to child, following a notification. • provide MASH with an up-to-date list of the Key Adults within their school and contact numbers.
Appears in 1 contract
Samples: Sharing Agreement
