QUARTERLY MONITORING MEETINGS. With respect to the quarterly monitoring meetings referenced in Section 5(d) above, the County Judge, County Commissioners, or their designee(s) shall be allowed to attend such quarterly monitoring meetings, on the express condition that they execute a confidentiality agreement prepared by OWNER so as to protect confidential information which may be disclosed to them during or as a result of such monitoring meetings. OWNER agrees to reimburse the COUNTY in an amount not to exceed to $4,000.00 annually for the costs or expenses actually incurred by the COUNTY in monitoring the status of the bidding process every quarter during the construction phase of the PROJECT. OWNER will provide the COUNTY with quarterly reports which detail procurement of services, equipment and labor utilized in construction.
QUARTERLY MONITORING MEETINGS. The grant awardee will provide the Council’s representative with a monitoring report against the targets and outcomes in each quarter. Quarterly monitoring meetings will take place between the Council’s representative and the grant awardee’s representative as set out in Schedule 3. The purpose of these meetings will be to review the grant awardee’s performance in each quarter prior to releasing the funding for the next quarter. Each of the monitoring meetings will be conducted as follows:- • Review the outturn figures for the quarter against the targets set. • Review the grant awardee’s activities in the quarter and how these have contributed to the achievement of the targets. • Agree any changes to activities and remedial action where performance needs to improve. • Confirm activities for next quarter. The quarterly meetings will be recorded.
