Common use of Invoice Documentation Clause in Contracts

Invoice Documentation. Each invoice for payment must be accompanied by a Progress Report as described in Section 8.01 – Progress Reports or a written description, not to exceed two pages in length, of ▇▇▇▇▇▇▇’s performance under this Agreement since the time the previous such report was prepared. The Progress Report shall describe the types of activities and specific accomplishments during the period for which the payment is being made rather than merely listing the number of hours worked during the reporting period. The Final Invoice must include a budget summary of all cost share expenditures by fund source, as applicable. The CDFW Grant Manager will provide Grantee with a sample invoice template upon request. The Final Invoice is due in accordance with Section 6.03.5 – Schedule of Due Dates and Deliverables and must be submitted in accordance with Section 9.02.3 - Invoice Submission 1. The word “Invoice” should appear in a prominent location at the top of the page(s); 2. Printed name of Grantee on company letterhead; 3. ▇▇▇▇▇▇▇’s business address, including P.O. Box, City, State, and Zip Code; 4. Name of CDFW Region/Division being billed; 5. The invoice date and the time period covered; i.e., the term “from” and “to”; 6. This Agreement number and the sequential number of the invoice (i.e. Q2496802- Invoice 1); 7. The invoice must be itemized using the categories and following the format of the Budget; 8. The total amount due. This should be in a prominent location in the lower right-hand portion of the last page and clearly distinguished from other figures or computations appearing on the invoice. The total amount due shall include all costs incurred by Grantee under the terms of this grant; 9. The original signature of Grantee; and 10. Grantee must provide supporting documentation for the invoice and actual receipts.