Common use of Construction Contract Administration Clause in Contracts

Construction Contract Administration. The Design/Build Contractor, through the Project Architect, shall furnish the following Contract Administration Services during the Construction Phase. Fees for these services are included in the Design/Build Contractor’s Construction Phase Fee. The Project Architect shall assist in the administration of the Contract for Construction as set forth below and in the project manual and the current edition of the Owner’s A/E Design Guidelines and Owner’s Design Criteria. The Project Architect, and his related consultants, shall inspect the Project site at intervals appropriate to the type and stage of construction progress and as otherwise required by this Agreement to observe the progress and quality of the Work and to determine in general if the Work is proceeding in accordance with the Contract Documents. On the basis of such onsite observations, the Project Architect shall observe the progress and quality of the Work, and shall endeavor to guard the Owner against defects and deficiencies in the Work. In addition to site visits for general inspection and observation, the Project Architect shall visit the site for specific purposes related to certification of progress payments, start-up or mock-up reviews for significant work activities and for formal inspections of the Work. The Project Architect shall provide written reports of all site visits to the Owner and the Design-Build Contractor within three business days. The Design/Build Contractor shall establish and maintain a numbering and tracking system for all project records, including changes, requests for information, submittals, and supplementary instructions shall provide updated records at each Owner’s meeting and when requested. The Design/Build Contractor shall administer all regular progress and special meetings scheduled by the Owner and shall promptly provide meeting minutes to all parties within seven days. The Project Architect shall attend the Design/Build Contractor’s regularly scheduled planning meetings. The Design/Build Contractor shall prepare an agenda for and conduct job conferences for attendance by representatives of the Design-Build Contractor, major Trade Contractors and Subcontractors, the Project Architects and OFPC, and prepare and distribute minutes of the meetings and a construction status report. The Project Architect’s certification of Design/Build Contractor’s Estimate for Partial Payment for Construction Phase Services Application for Payment shall constitute a representation by the Project Architect to the Owner, based on the Project Architect’s observations at the site as provided in this Agreement and on the data comprising the Design/Build Contractor’s Estimate for Partial Payment Application for Payment that the Work has progressed to the point indicated; that, to the best of the Project Architect’s knowledge, information and belief, the quality of the work is in accordance with the Contract Documents. However, the certification of a Design/Build Contractor’s Estimate for Partial Payment Application for Payment shall not be a representation that the Project Architect has made any examination to ascertain how and for what purpose the Design/Build Contractor has used the moneys paid on account of the Contract Sum. The Project Architect, with the approval of the Owner, shall interpret the technical requirements of the Contract Documents. The Project Architect shall render interpretations necessary for the proper execution or progress of the Work with reasonable promptness on written request of either the Owner or the Design-Build Contractor, and shall render written recommendations to the Owner within a reasonable time on matters relating to the execution or progress of the Work or the interpretation of the Contract Documents. The Project Architect shall provide consultation for the purpose of clarification and interpretation of the intent and scope of the Construction Documents. Project Architect’s interpretations and recommendations shall be consistent with the intent of and reasonably inferable from the Contract Documents. Project Architect’s interpretations shall be made in written and/or graphic form including, if necessary or appropriate, supplemental documents to amplify or clarify portions of the Construction Documents. The Project Architect shall review and approve or take other appropriate action upon the Design/Build Contractor’s submittals such as Shop Drawings, Product Data and Samples, but only for conformance with the design concept of the Work set forth in the Contract Documents, and shall respond to Design-Build Contractor’s inquiries and questions and provide such supplemental information as appropriate. One copy of each submittal, shop drawing, product data, etc., shall be provided to the Owner. The Project Architect shall provide assistance to the Owner in the review of the Design/Build Contractor’s requests for change orders and pricing thereof. The Project Architect shall prepare Change Orders for the Owner’s approval and execution in accordance with the Contract Documents, and shall, with Owner’s approval, have authority to order minor changes in the Work not involving an adjustment in the Contract Sum or an extension of the Contract Time, which are not inconsistent with the intent of the Contract Documents. In conjunction with each Change, the Project Architect shall review the cost and time estimate and recommend to the Owner whether the proposal is appropriate. The Project Architect shall prepare revised Contract Drawings, where appropriate, to illustrate and document the work required by the Change. All proposed changes to drawings, plans and specifications, regardless of how initiated, shall be fully described in the document depicting them as to scope of work added, removed, or changed. The original copies of the Construction Documents may be revised to show such changes, provided that all such revisions shall be separately recorded on media acceptable to Owner, including, without limitation, CADD. Such revisions shall be clearly indicated and a current revision date shall be included on the reproducible copy. Changes to the specifications shall be made by consecutively numbered and dated revision addenda. All changes to design documents or specifications will be identified by date of change, revision number and other customary identification references. Areas changed on drawings will be “clouded” to show each change. Clouds designating previous changes will be removed so that only the most recent changes will be clouded. The Project Architect shall participate in concealed space inspections, systems start-up inspections, Substantial Completion and Pre-Final Inspections to determine the Dates of Substantial Completion, and Final Acceptance. The Project Architect shall also participate in the Owner’s final walk thru inspection one year after Final Completion. The Project Architect shall review, for conformance with the Contract Documents, Design/Build Contractor’s submission of guarantees and warranties. The Project Architect shall assist the Owner in checking as-built drawings during the course of the Work in association with certifying progress payments and shall review final as-built documents for completeness and compliance with Contract requirements. The Design /Build Contractor shall provide “as-built” record drawings (1 set mylar and 2 sets bluelines) as described in the Owner’s Project Closeout of the specifications. The Project Architect shall prepare and administer the construction punch list until all punch list items have been resolved to the Owner’s satisfaction. The Project Architect shall review Design/Build Contractor’s submission of operating and maintenance instructions, and all manuals, brochures, drawings, and other close-out documentation furnished by the Design/Build Contractor for conformance with the requirements of the construction documents.

Construction Contract Administration. The Design/Build Contractor, through the Project Architect, shall furnish the following Contract Administration Services during the Construction Phase. Fees for these services are included in the Design/Build Contractor’s Construction Phase Fee. The Project Architect shall assist in the administration of the Contract for Construction as set forth below and in the project manual and the current edition of the Owner’s A/E Design Guidelines and Owner’s Design Criteria. The Project Architect, and his related consultants, shall inspect the Project site at intervals appropriate to the type and stage of construction progress and as otherwise required by this Agreement to observe the progress and quality of the Work and to determine in general if the Work is proceeding in accordance with the Contract Documents. On the basis of such onsite observations, the Project Architect shall observe the progress and quality of the Work, and shall endeavor to guard the Owner against defects and deficiencies in the Work. In addition to site visits for general inspection and observation, the Project Architect shall visit the site for specific purposes related to certification of progress payments, start-up or mock-up reviews for significant work activities and for formal inspections of the Work. The Project Architect shall provide written reports of all site visits to the Owner and the Design-Build Contractor within three business days. The Design/Build Contractor shall establish and maintain a numbering and tracking system for all project records, including changes, requests for information, submittals, and supplementary instructions shall provide updated records at each Owner’s meeting and when requested. The Design/Build Contractor shall administer all regular progress and special meetings scheduled by the Owner and shall promptly provide meeting minutes to all parties within seven days. The Project Architect shall attend the Design/Build Contractor’s regularly scheduled planning meetings. The Design/Build Contractor shall prepare an agenda for and conduct job conferences for attendance by representatives of the Design-Build Contractor, major Trade Contractors and Subcontractors, the Project Architects and OFPCOCP, and prepare and distribute minutes of the meetings and a construction status report. The Project Architect’s certification of Design/Build Contractor’s Estimate for Partial Payment for Construction Phase Services Application for Payment shall constitute a representation by the Project Architect to the Owner, based on the Project Architect’s observations at the site as provided in this Agreement and on the data comprising the Design/Build Contractor’s Estimate for Partial Payment Application for Payment that the Work has progressed to the point indicated; that, to the best of the Project Architect’s knowledge, information and belief, the quality of the work is in accordance with the Contract Documents. However, the certification of a Design/Build Contractor’s Estimate for Partial Payment Application for Payment shall not be a representation that the Project Architect has made any examination to ascertain how and for what purpose the Design/Build Contractor has used the moneys paid on account of the Contract Sum. The Project Architect, with the approval of the Owner, shall interpret the technical requirements of the Contract Documents. The Project Architect shall render interpretations necessary for the proper execution or progress of the Work with reasonable promptness on written request of either the Owner or the Design-Build Contractor, and shall render written recommendations to the Owner within a reasonable time on matters relating to the execution or progress of the Work or the interpretation of the Contract Documents. The Project Architect shall provide consultation for the purpose of clarification and interpretation of the intent and scope of the Construction Documents. Project Architect’s interpretations and recommendations shall be consistent with the intent of and reasonably inferable from the Contract Documents. Project Architect’s interpretations shall be made in written and/or graphic form including, if necessary or appropriate, supplemental documents to amplify or clarify portions of the Construction Documents. The Project Architect shall review and approve or take other appropriate action upon the Design/Build Contractor’s submittals such as Shop Drawings, Product Data and Samples, but only for conformance with the design concept of the Work set forth in the Contract Documents, and shall respond to Design-Build Contractor’s inquiries and questions and provide such supplemental information as appropriate. One copy of each submittal, shop drawing, product data, etc., shall be provided to the Owner. The Project Architect shall provide assistance to the Owner in the review of the Design/Build Contractor’s requests for change orders and pricing thereof. The Project Architect shall prepare Change Orders for the Owner’s approval and execution in accordance with the Contract Documents, and shall, with Owner’s approval, have authority to order minor changes in the Work not involving an adjustment in the Contract Sum or an extension of the Contract Time, which are not inconsistent with the intent of the Contract Documents. In conjunction with each Change, the Project Architect shall review the cost and time estimate and recommend to the Owner whether the proposal is appropriate. The Project Architect shall prepare revised Contract Drawings, where appropriate, to illustrate and document the work required by the Change. All proposed changes to drawings, plans and specifications, regardless of how initiated, shall be fully described in the document depicting them as to scope of work added, removed, or changed. The original copies of the Construction Documents may be revised to show such changes, provided that all such revisions shall be separately recorded on media acceptable to Owner, including, without limitation, CADD. Such revisions shall be clearly indicated and a current revision date shall be included on the reproducible copy. Changes to the specifications shall be made by consecutively numbered and dated revision addenda. All changes to design documents or specifications will be identified by date of change, revision number and other customary identification references. Areas changed on drawings will be “clouded” to show each change. Clouds designating previous changes will be removed so that only the most recent changes will be clouded. The Project Architect shall participate in concealed space inspections, systems start-up inspections, Substantial Completion and Pre-Final Inspections to determine the Dates of Substantial Completion, and Final Acceptance. The Project Architect shall also participate in the Owner’s final walk thru inspection one year after Final Completion. The Project Architect shall review, for conformance with the Contract Documents, Design/Build Contractor’s submission of guarantees and warranties. The Project Architect shall assist the Owner in checking as-built drawings during the course of the Work in association with certifying progress payments and shall review final as-built documents for completeness and compliance with Contract requirements. The Design /Build Contractor shall provide “as-built” record drawings (1 set mylar and 2 sets bluelines) as described in the Owner’s Project Closeout of the specifications. The Project Architect shall prepare and administer the construction punch list until all punch list items have been resolved to the Owner’s satisfaction. The Project Architect shall review Design/Build Contractor’s submission of operating and maintenance instructions, and all manuals, brochures, drawings, and other close-out documentation furnished by the Design/Build Contractor for conformance with the requirements of the construction documents.

Construction Contract Administration. The Design/Build Contractor, through the Project Architect, shall furnish the following Contract Administration Services during the Construction Phase. Fees for these services are included in the Design/Build Contractor’s Construction Phase Fee. The Project Architect shall assist in the administration of the Contract for Construction as set forth below and in the project manual and the current edition of the Owner’s A/E Design Guidelines and Owner’s Design Criteria. The Project Architect, and his related consultants, shall inspect the Project site at intervals appropriate to the type and stage of construction progress and as otherwise required by this Agreement to observe the progress and quality of the Work and to determine in general if the Work is proceeding in accordance with the Contract Documents. On the basis of such onsite observations, the Project Architect shall observe the progress and quality of the Work, and shall endeavor to guard the Owner against defects and deficiencies in the Work. In addition to site visits for general inspection and observation, the Project Architect shall visit the site for specific purposes related to certification of progress payments, start-up or mock-up reviews for significant work activities and for formal inspections of the Work. The Project Architect shall provide written reports of all site visits to the Owner and the Design-Build Contractor within three business days. The Design/Build Contractor shall establish and maintain a numbering and tracking system for all project records, including changes, requests for information, submittals, and supplementary instructions shall provide updated records at each Owner’s meeting and when requested. The Design/Build Contractor shall administer all regular progress and special meetings scheduled by the Owner and shall promptly provide meeting minutes to all parties within seven days. The Project Architect shall attend the Design/Build Contractor’s regularly scheduled planning meetings. The Design/Build Contractor shall prepare an agenda for and conduct job conferences for attendance by representatives of the Design-Build Contractor, major Trade Contractors and Subcontractors, the Project Architects and OFPC, and prepare and distribute minutes of the meetings and a construction status report. The Project Architect’s certification of Design/Build Contractor’s Estimate for Partial Payment for Construction Phase Services Application for Payment shall constitute a representation by the Project Architect to the Owner, based on the Project Architect’s observations at the site as provided in this Agreement and on the data comprising the Design/Build Contractor’s Estimate for Partial Payment Application for Payment that the Work has progressed to the point indicated; that, to the best of the Project Architect’s knowledge, information and belief, the quality of the work is in accordance with the Contract Documents. However, the certification of a Design/Build Contractor’s Estimate for Partial Payment Application for Payment shall not be a representation that the Project Architect has made any examination to ascertain how and for what purpose the Design/Build Contractor has used the moneys paid on account of the Contract Sum. The Project Architect, with the approval of the Owner, shall interpret the technical requirements of the Contract Documents. The Project Architect shall render interpretations necessary for the proper execution or progress of the Work with reasonable promptness on written request of either the Owner or the Design-Build Contractor, and shall render written recommendations to the Owner within a reasonable time on matters relating to the execution or progress of the Work or the interpretation of the Contract Documents. The Project Architect shall provide consultation for the purpose of clarification and interpretation of the intent and scope of the Construction Documents. Project Architect’s interpretations and recommendations shall be consistent with the intent of and reasonably inferable from the Contract Documents. Project Architect’s interpretations shall be made in written and/or graphic form including, if necessary or appropriate, supplemental documents to amplify or clarify portions of the Construction Documents. The Project Architect shall review and approve or take other appropriate action upon the Design/Build Contractor’s submittals such as Shop Drawings, Product Data and Samples, but only for conformance with the design concept of the Work set forth in the Contract Documents, and shall respond to Design-Build Contractor’s inquiries and questions and provide such supplemental information as appropriate. One copy of each submittal, shop drawing, product data, etc., shall be provided to the Owner. The Project Architect shall provide assistance to the Owner in the review of the Design/Build Contractor’s requests for change orders and pricing thereof. The Project Architect shall prepare Change Orders for the Owner’s approval and execution in accordance with the Contract Documents, and shall, with Owner’s approval, have authority to order minor changes in the Work not involving an adjustment in the Contract Sum or an extension of the Contract Time, which are not inconsistent with the intent of the Contract Documents. In conjunction with each Change, the Project Architect shall review the cost and time estimate and recommend to the Owner whether the proposal is appropriate. The Project Architect shall prepare revised Contract Drawings, where appropriate, to illustrate and document the work required by the Change. All proposed changes to drawings, plans and specifications, regardless of how initiated, shall be fully described in the document depicting them as to scope of work added, removed, or changed. The original copies of the Construction Documents may be revised to show such changes, provided that all such revisions shall be separately recorded on media acceptable to Owner, including, without limitation, CADD. Such revisions shall be clearly indicated and a current revision date shall be included on the reproducible copy. Changes to the specifications shall be made by consecutively numbered and dated revision addenda. All changes to design documents or specifications will be identified by date of change, revision number and other customary identification references. Areas changed on drawings will be “clouded” to show each change. Clouds designating previous changes will be removed so that only the most recent changes will be clouded. The Project Architect shall participate in concealed space inspections, systems start-up inspections, Substantial Completion and Pre-Final Inspections to determine the Dates of Substantial Completion, and Final Acceptance. The Project Architect shall also participate in the Owner’s final walk thru inspection one year after Final Completion. The Project Architect shall review, for conformance with the Contract Documents, Design/Build Contractor’s submission of guarantees and warranties. The Project Architect shall assist the Owner in checking as-built drawings during the course of the Work in association with certifying progress payments and shall review final as-built documents for completeness and compliance with Contract requirements. The Design /Build Contractor shall provide “as-built” record drawings (1 set mylar and 2 sets bluelines) as described in the Owner’s Project Closeout of the specifications. The Project Architect shall prepare and administer the construction punch list until all punch list items have been resolved to the Owner’s satisfaction. The Project Architect shall review Design/Build Contractor’s submission of operating and maintenance instructions, and all manuals, brochures, drawings, and other close-out documentation furnished by the Design/Build Contractor for conformance with the requirements of the construction documents.