Adding and Removing Documents Sample Clauses
The "Adding and Removing Documents" clause defines the procedures and conditions under which documents can be incorporated into or excluded from an agreement or contract. Typically, this clause outlines who has the authority to make such changes, the process for notifying relevant parties, and any requirements for written consent or formal amendments. For example, it may specify that only certain representatives can add technical specifications or remove outdated schedules. The core function of this clause is to ensure that all parties have a clear, agreed-upon method for updating the contractual documentation, thereby reducing confusion and maintaining the integrity of the agreement.
Adding and Removing Documents. Except as otherwise waived in 7.5, an employee shall have the right to include in their personnel file any material or information considered relevant to that employee’s employment with the City. Employees may request that written reprimands over two years old be removed from their file. Such requests must be made in writing to the City Manager or his/her designee, and shall include the specific document(s) the employee is requesting be removed, and the reason(s) why the employee believes the document(s) should be removed. The City Manager shall investigate and respond to such requests. Written reprimands shall not be removed from the employee's personnel file, if less than two full years has not passed since the acknowledgement date on the document, other disciplinary action displaying an ongoing pattern of behavior has been imposed during that period, or the reprimand is for an act of workplace violence, harassment, or discrimination. Any documents removed pursuant to this section shall be retained in a separate file, if necessary, to comply with records retention requirements under ORS 166- 200-0090.