Common use of Workplace Accommodations Clause in Contracts

Workplace Accommodations. 1. The-University recognizes the importance of the full inclusion of individuals with disabilities at Yale as part of a commitment to creating a diverse, inclusive workplace; to maintaining a non-discriminatory learning and working environment; and removing barriers that prevent Graduate Workers from requesting reasonable accommodations. The University will comply with the Americans with Disabilities Act and any other applicable federal and state laws that prohibit discrimination on the basis of disability. 2. A Graduate Worker and their Supervisor may discuss and implement a reasonable accommodation on an informal basis. Informal reasonable accommodations may include, but are not limited to, adjustments to a Graduate Worker's assignment, hours, responsibilities, workplace health and safety measures, and/or work location. Accommodations implemented pursuant to this section shall not prevent a Graduate Worker from formally requesting an accommodation through the formal process as set forth in Section 3 below. a. Graduate Workers shall not be required to provide medical documentation to their Supervisor in order to request an informal reasonable accommodation. b. Any informal accommodations made pursuant to this section will not create a precedent with respect to any other informal or formal pending or future accommodation requests. 3. A Graduate Worker may file a formal request for a workplace reasonable accommodation by completing and submitting an Accommodation Request form to the University. This form is available at Office of Institutional Equity and Accessibility and Title IX Office Reporting Form (▇▇▇▇▇▇▇.▇▇▇) or ▇▇▇▇▇://▇▇▇▇.▇▇▇▇.▇▇▇/policies-procedures/policies/9000-yale-university-policy- against-discrimination-and-harassment. The University may require a Graduate Worker to submit medical documentation concerning their disability, medical condition, injury, or impairment as necessary to process a formal accommodation request. A Graduate Worker may request a meeting to begin discussion of their accommodation request prior to submitting their medical documentation. a. The formal process to implement an accommodation, including notice of implementation or non-implementation to the Graduate Worker, will happen in a timely manner in consideration of the duration of a Graduate Worker's position. b. The University shall generally meet with a Graduate Worker no later than three (3) weeks after the completed submission of a formal Accommodation Request and the submission of any additional medical documentation requested by the University to discuss the progress of the Graduate Worker's Accommodation Request. c. If the University declines to implement a request for an accommodation or access adjustment, the University will notify the Graduate Worker in writing with an explanation of why the request was denied. d. If a Graduate Worker or the Union believes that the University has unreasonably denied or delayed a Graduate Worker's request for an accommodation or access request, they may file a grievance at Step 1 or 2 as outlined in Article 7 in this Agreement. 4. Graduate Workers may use communication about or documentation of previously granted accommodations and access adjustments as supporting documentation for future accommodation and access requests. 5. Medical documentation submitted in support of accommodation requests will be kept separate from academic records and Graduate Worker employment files. Graduate Workers shall not be required to provide such documentation to their Supervisor in order to request a formal reasonable accommodation. Letters approving and describing accommodations shall be placed in Graduate Workers' employment files and their student files, if applicable. In the event the University needs to disclose a Graduate Worker's medical information beyond the office to which the Accommodation Request form was submitted and/or the outside vendor(s) with whom the University contracts to manage workplace accommodations, the University shall notify the Graduate Worker. The University shall not disclose a Graduate Worker's medical information to a Graduate Worker's Supervisor or Department without authorization from the Graduate Worker. 6. A Graduate Worker may bring a ▇▇▇▇▇▇▇ or other Union representative to any meeting about an accommodation or access adjustment request with a Supervisor or other University representative. In such cases, the ▇▇▇▇▇▇▇ or other Union representative shall, in addition to serving as a ▇▇▇▇▇▇▇, also be considered the Graduate Worker's support person.