Common use of Suggestion Clause in Contracts

Suggestion. PROGRAM Section 1 - Management at each facility is responsible for administering a progressive and sound incentive awards and suggestion program in accordance with OPM and VA regulations. Special Contribution and Suggestion Awards will be granted as fairly and equitably as possible in accordance with VA policy. Section 2 - The facilities will provide information to all employees so that they understand the general criteria for Special Contribution Awards, and the benefits to be derived from the Suggestion program. The Employer agrees to make suggestion forms accessible to the employees in the Unit. Section 3 - The Employer and the Union support and encourage all employees to participate in the Suggestion Program. It is agreed that every reasonable effort will be made to process suggestions in an expeditious manner. Normally, suggestions should be processed within sixty(60) days. Exceptions to this time frame may be required because of special situations such as a test period, referral to other outside authority for approval or review or development of an instruction. The Employer will provide an employee whose suggestion is not adopted or awarded a copy of the written evaluation at the time the decision is made. It is agreed that an employee who encounters unreasonable delays in receiving a final determination of the adoption or rejection of a suggestion should refer the matter to his/her immediate supervisor who will in turn make a reasonable effort to resolve the problem. The Incentive Awards Officer will be available to assist in these matters. Section 4 - The Employer and the Union will encourage employees to discuss prospective suggestions with their immediate supervisor, who will aid them in ensuring that the suggestion is sufficiently described for evaluation. Section 5 - An evaluator may discuss a suggestion with the suggester if he/she believes doing so will aid him/her in the evaluation process.