Common use of Stage of Financial Evaluation of the Bid Clause in Contracts

Stage of Financial Evaluation of the Bid. ● All the financial bids aligning with the template furnished by WIAI (Annexure 4b) representative of individual firms shall be secured and kept in hold by the Procurement committee and shall not be opened upfront. ● After shortlisting the top 3 scoring bids in the technical presentation, the corresponding financial bids of agencies will be opened and evaluated by the WIAI Procurement & Evaluation Committee. Ultimately, from the 3 available choices, WIAI awards the contract to the proposal which is in best alignment with the WIAI technical requirements, under allocated budget for the grant and adherent to project timelines Note: It is important to know that, while costing is an important element, the agency quoting L1 (lowest financial bid) may or may not be awarded the contract, as WIAI follows a Combined Quality Cum Cost Based System (CQCCBS) methodology for decision making. Summary of bidding process & research partner selection for service agreement Contracting and financials A financial bid submitted as part of the proposal will include a bid for the expected overall cost of executing the work defined in the ‘Scope of work’ section (this cost should primarily include HR and direct costs for delivery. Cloud infrastructure, logistics and other costs will be covered by WIAI. Guidelines for including costs in the financial proposal C osts to be included

Stage of Financial Evaluation of the Bid. ● All the financial bids aligning with the template furnished by WIAI (Annexure 4b) representative of individual firms shall be secured and kept in hold by the Procurement committee and shall not be opened upfront. ● After shortlisting the top 3 scoring bids in the technical presentation, the corresponding financial bids of agencies will be opened and evaluated by the WIAI Procurement & Evaluation Committee. Ultimately, from the 3 available choices, WIAI awards the contract to the proposal which is in best alignment with the WIAI technical requirements, under allocated budget for the grant and adherent to project timelines Note: It is important to know that, while costing is an important element, the agency quoting L1 (lowest financial bid) may or may not be awarded the contract, as WIAI follows a Combined Quality Cum Cost Based System (CQCCBS) methodology for decision making. Summary of bidding process & research partner selection for service agreement Contracting and financials A financial bid submitted as part of the proposal will include a bid for the expected overall cost of executing the work defined in the ‘Scope of work’ section (this cost should primarily include HR and direct costs for delivery. Cloud infrastructure, logistics and other costs will be covered by WIAI. Guidelines for including costs in the financial proposal C osts Costs to be included

Stage of Financial Evaluation of the Bid. ● All the financial bids aligning with the template furnished by WIAI (Annexure 4bannexure 5b) representative of individual firms shall be secured and kept in hold by the Procurement committee and shall not be opened upfront. ● After shortlisting the top 3 scoring bids in the technical presentation, the corresponding financial bids of agencies will be opened and evaluated by the WIAI Procurement & Evaluation Committee. Ultimately, from the 3 available choices, WIAI awards the contract to the proposal which is in best alignment with the WIAI technical requirements, under allocated budget for the grant and adherent to project timelines Note: It is important to know that, while costing is an important element, the agency quoting L1 (lowest financial bid) may or may not be awarded the contract, as WIAI follows a Combined Quality Cum Cost Based System (CQCCBS) methodology for decision making. Summary of bidding process & research partner selection for service agreement Contracting and financials A financial bid submitted as part of the proposal will include a bid for the expected overall cost of executing the work defined in the ‘Scope of work’ section (this cost should primarily include HR and direct costs for delivery. Cloud infrastructure, logistics and other costs will be covered by WIAI. Guidelines for including costs in the financial proposal C osts to be included