Common use of Scheduling Time Off Clause in Contracts

Scheduling Time Off. 20.01 Members making written request to the Chief or his designee for scheduled time off (vacation time, holidays, personal time or comp time) shall use the “General Request Form” in Appendix “C”. All forms must be fully filled out or they will be rejected. 20.02 Members making written request to the Chief or his designee for use of five (5) or more consecutive days off must give at least thirty (30) days notice. 20.03 An employee may submit the request for scheduled time off during any part of the year. The Chief or his designee shall approve or disapprove each such request no later than seven (7) days after the request has been received. The Chief or his designee shall have the option to waive the foregoing requirements and grant scheduled time off at times other than hereinabove provided. If the Chief or his designee does not respond within seven (7) days of receipt of the request, the request shall be deemed approved. 20.04 In the event two members of the Police Division request the same starting date for scheduled time off, preference shall be given to the employee making their request first. In the event the dates are the same, rank seniority, then division seniority shall be the determining factor with the request of the ranking member recognized. 20.05 The City shall have the right to cancel an employee’s scheduled time off in the event of a real and present emergency; provided, however, the inability of the employer to cover the member’s scheduled time off by other employees shall not be considered an official emergency to enable employer to cancel a member’s approved vacation. In the event the City cancels a previously approved scheduled time off of three (3) consecutive days or more, the City will reimburse the employee for documented amounts of deposits or prepaid, nonrefundable expenses lost due to cancellation.