Regular Contract Year Clause Samples
The "Regular Contract Year" clause defines the standard 12-month period used to measure obligations, rights, or performance under an agreement. Typically, this period begins on a specified date, such as the contract's effective date or a set calendar date, and renews annually on that anniversary. By establishing a clear timeframe for annual calculations—such as payments, deliverables, or performance reviews—this clause ensures consistency and prevents confusion over when contractual duties reset or are evaluated.
Regular Contract Year. The regular contract year consists of one hundred seventy-five (175) days:
A. The equivalent of one hundred sixty-nine days of instruction or service; plus
B. Six (6) days’ worth (36 hours) of professional development activities, consisting of:
1. Two (2) all staff days (on the Thursday or Friday immediately prior to the first day of instruction for each semester) at six hours each; plus
2. Two (2) days of District-designated activities (on the Thursday or Friday immediately prior to the first day of instruction for each semester) at six (6) hours each which may include curriculum development, student learning outcomes development, program development, departmental meetings, special projects including grants or partnerships, health and/or safety related trainings, or any other regular faculty obligation to the District; plus
3. Twelve (12) hours of professional development activities, selected by the employee and may be conducted at any time during the fiscal year. During the first year of employment, this responsibility shall include District provided orientation sessions.
4. When faculty are on a reduced load, sabbatical, or other leave status their professional development responsibility will be prorated accordingly.
5. By the end of the third (3rd) week of the fall semester, bargaining unit members will submit a tentative professional development plan to their supervisor for approval. Changes can be made at any time during the academic year and a final validation of completed activities shall be submitted to the supervisor’s office no later than the fourteenth (14th) week of the spring semester.
6. Activities completed between the end of the spring semester and June 30th can be counted to the prior year’s professional development plan. Activities completed between July 1st and the beginning of the fall semester will be counted in the next year’s plan.
7. College Service over and above the required hours per week as provided in Articles 16 and 18 may be used towards the professional development obligation.
16.3.1 An annual contract of 175 days shall be equivalent to 10 months or, 35 weeks; an annual contract of 198 days shall be equivalent to 11 months or, 40 weeks; and an annual contract of 220 days shall be equivalent to 12 months or, 44 weeks.
Regular Contract Year. A. If the College has the need for additional services of Librarians beyond those services provided by full-time staff, then full-time qualified Librarians shall have the first right of refusal for such work. Compensation shall be at the hourly rate as stated in 19.3.
B. If the College has the need for additional services of Student Development Specialists beyond those services provided by full-time staff, full-time qualified Student Development Specialists shall have the first right of refusal for such work. Compensation shall be at the hourly rate as stated in 19.3.
C. The first right of refusal to teach additional sections not scheduled for full-time faculty shall be given to qualified full-time faculty members of the same Department on a rotating seniority basis before assignment to part-time instructors, except that this shall not apply to special course offerings for which extraordinary credentials are required. Under this provision, a faculty member may be granted up to eight (8) credit hours per term. Compensation shall be at the part time rate as stated in 19.3. An annualized seniority rotation list by discipline which carries over beginning with the most senior and going through least senior for selection of any disputed section and then continuous rotation shall be maintained.
D. The first right of refusal to teach credit courses scheduled by Extension Services and Weekend College shall be given to qualified full-time faculty; however, under this provision and the provision of "C" above, the combined limit of these provisions shall be eight (8) credits per term. Compensation shall be at the part-time rate as stated in 19.3.
Regular Contract Year. The regular contract year consists of one hundred seventy-five (175) days:
A. The equivalent of one hundred sixty-nine (169) days of instruction or service; plus
B. Six (6) days’ worth (36 hours) of professional development activities, consisting of:
1. Two (2) all staff days (on the Thursday or Friday immediately prior to the first day of instruction for each semester) at six hours each including attendance at the district- designated professional development activities; plus
2. Two (2) days of District-designated activities (on the Thursday or Friday immediately prior to the first day of instruction for each semester) at six (6) hours each which may include curriculum development, student learning outcomes development, program development, departmental meetings, special projects including grants or partnerships, health and/or safety related trainings, or any other regular faculty obligation to the District; plus
3. Twelve (12) hours of professional development activities, selected by the employee may be conducted at any time during the fiscal year. During the first year of employment, this responsibility shall include District provided orientation sessions.
4. When faculty are on a reduced load, sabbatical, or other leave status their professional development responsibility will be prorated accordingly.
5. By the end of the third (3rd) week of the fall semester, bargaining unit members will submit a tentative professional development plan to their supervisor. Changes can be made at any time during the academic year and a final validation of completed activities shall be submitted to the supervisor’s office no later than the fourteenth (14th) week of the spring semester.
6. Activities completed between the end of the spring semester and June 30th can be counted to the prior year’s professional development plan. Activities completed between July 1st and the beginning of the fall semester will be counted in the next year’s plan.
7. College Service over and above the required hours per week as provided in Articles 16 and 18 may be used towards the professional development obligation.