Common use of Program Phase Clause in Contracts

Program Phase. 1.1.1 The DESIGN PROFESSIONAL shall review and evaluate the existing facility for identification of areas in non-compliance with current codes, and areas needing repair or replacement. The DESIGN PROFESSIONAL shall gather all pertinent data required to develop a complete Project program. This phase shall include, as a minimum, the following tasks: 1. Establish Project and operational goals. 2. Collect all pertinent facts about the Project including, but not limited to, evaluation of existing building and existing systems or structures affecting the Project, state code and regulation review, cost parameters and Project schedule. 3. Meet with agency staff to further identify areas needing correction and alteration. 4. Conduct an analysis study to establish appropriateness and cost effectiveness of existing building renovation. 5. State the problem, as a summary of the significant conditions, and general direction the renovation of the building should take. 1.1.2 The DESIGN PROFESSIONAL shall submit to the OWNER in the program, a statement of program feasibility, reconciling the program requirements with estimated cost and available funding. 1.1.3 The DESIGN PROFESSIONAL shall upload to Owner’s web-based Management System (OMS) and provide copies (as requested) of the completed program with all verification documentation in written form, to the OWNER for distribution and review, prior to the final presentation. After review and correction, alpha (#) copies (as requested) shall be submitted and uploaded to OMS as final record documents. 1.1.4 At the conclusion of this phase, the DESIGN PROFESSIONAL shall make a presentation to Agency and DPW staff for approval. 1.1.5 Program Documents shall be completed within alpha (#) days from the date of the Authorization to Proceed.